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Added 34 mins ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- $4,576 to $4,808 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 1 hour ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 1 hour ago
MA
Job Captain
MBH Architects
NB · Chiasson Office, NB
- Full-time
Partner with the Project Manager and mentor designers in producing and issuing accurate sets of construction documents as well as other required client deliverables
Added 1 hour ago
LH
2600002973 - Pathologist Assistant
Lakeridge Health
Oshawa, ON
- Internship
Must have a satisfactory performance record; · Must have a proven attendance record;
Added 1 hour ago
IC
Vice President, Operations
ivari Canada
Toronto, ON
- Full-time
ivari is part of Sagicor Financial Corporation, a leading financial services provider with over 185 years of history operating across the Caribbean, US and Canada. We offer a wide range of…
Added 1 hour ago
RP
Coordinator, Digital Communications
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Our client is seeking a Coordinator, Digital Communications to join their team on a contract basis. Reporting to the Manager, Creative Content, Digital & Social Media, this role supports…
Added 2 hours ago
A&
Core Tax Incentives Manager – Technical
Alvarez & Marsal
Vancouver, BC
- Full-time
The A&M Tax Canada Team offers comprehensive tax advisory services to clients in various sectors and industries. With a deep understanding of the Canadian tax landscape, the team helps…
Added 2 hours ago
UO
Production Manager
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
The Production Manager leads and contributes senior analytical support to projects and performs research, make appropriate recommendations, ensure alignment of strategy, ensure best…
Added 2 hours ago
UO
Administrative Manager
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Reporting to the Associate Dean (AD), Equity, Diversity, Inclusion & Student Empowerment (EDI&SE), the Administrative Manager (AM) is responsible for the oversight and management of all…
Added 2 hours ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Reporting to the Administrative Manager (AM), the Administrative Coordinator (AC) – Women in Mathematics (WiM) is leading WiM’s Directed Reading & Research Program (DRP) by ensuring the…
Added 2 hours ago
UO
Undergraduate Program Coordinator and Advisor
University of Waterloo
Waterloo, ON
- Full-time
…success, ensuring the delivery of academic and administrative services to undergraduate students. This includes responsibility for the smooth and efficient operation of the undergraduate…
Added 2 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…while delivering a broad range of human resources programs, services, and initiatives. The Human Resources Generalist serves as a trusted resource for administration, benefits, learning and…
Added 2 hours ago
SH
Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Swan River, MB
- Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 2 hours ago
SH
Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Neepawa, MB
- Full-time
Under the general supervision of the Health Service Manager and/or Director, and while demonstrating a commitment to the vision, mission, values and strategic priorities of Prairie Mountain…
Added 2 hours ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 2 hours ago
Clinical Resource Nurse - Charge Nurse
Winnipeg Regional Health Authority
Neepawa, MB
Under the general supervision of the Health Service Manager and/or Director, and while demonstrating a commitment to the vision, mission, values and strategic priorities of Prairie Mountain…
Added 2 hours ago
Administrative Assistant
Winnipeg Regional Health Authority
Brandon, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 2 hours ago
Clinical Resource Nurse - Charge Nurse
Winnipeg Regional Health Authority
Swan River, MB
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 3 hours ago
M
Senior Internal Auditor
Metrolinx
Toronto, ON
- Full-time
…related risk assessments under the supervision of the Audit…
Added 3 hours ago
Corporate Advisor, Planning and Corporate Advisory Services
The Government of Nova Scotia
Halifax, NS
Providing advice and recommendations to the Manager of Planning and Corporate Advisory Services and the Executive Director, Corporate Operations regarding project and divisional planning,…
Added 3 hours ago
TU
Case Manager, Student Academic Support
The University of British Columbia
Vancouver, BC
- $7,727.33 to $11,112 CAD / month
- Full-time
Student Academic Services | Dean's Office, Faculty of Graduate and Postdoctoral Studies
Added 4 hours ago
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Nurse, Clinical Informatics Specialist
Sanya’k̓ula
Vancouver, BC
- Full-time
The Nurse, Clinical Informatics Specialist (CIS) reports to the Manager and provides consultation, facilitation and instruction on the design, optimization and integration of clinical…
Added 4 hours ago
CC
Carroll County Public Library - Assistant Branch Manager
Carroll County, Virginia
ON · Regional Municipality of York, ON
- Full-time
Carroll County Public Library seeks a full-time Assistant Branch Manager to assist with the day-to-day operation of the library, assist patrons, perform routine clerical tasks, make weekly…
Added 4 hours ago
PC
Physiotherapist, Full Time, Multi Unit (P2/H2)
Providence Care
Kingston, ON
- Full-time
Under the general direction of the Program Manager, the Physiotherapist provides assessment of assigned clients, and develops and implements individual and group physiotherapy treatment…
Added 6 hours ago
T
Associate Manager PT Under 20 hours - Sherway Gardens
Tumi
Toronto, ON · Etobicoke, ON
- Part-time
As part of our Retail team, the Associate Manager is responsible for creating a client experience that accurately reflects the ethos of our brand while building and maintaining strong…

University of British Columbia

Program Assistant

Vancouver, BC, Canada
UBCV | Pharmaceutical Sciences Building (PHRM), Canada

$4,576 to $4,808 CAD / month · Full-time

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Job details

Pay: $4,576 to $4,808 CAD / month
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Job Title

Program Assistant

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Program Assistant 2 (Gr5)

Job Family Group

Staff - Union

Department

Continuing Pharmacy Professional Development | Faculty of Pharmaceutical Sciences

Compensation Range

$4,576.00 - $4,808.00 CAD Monthly

Job End Date

December 31, 2027

Posting End Date

November 25, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This is a one-year term position with the possibility of an extension.

This role is expected to start at Grade 5 Step 1 ($4,576 monthly).

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
Continuing Pharmacy Professional Development (CPPD) within the UBC Faculty of Pharmaceutical Sciences develops and delivers continuing education and professional development programs for pharmacists and other healthcare professionals across British Columbia and beyond. CPPD manages a diverse and growing portfolio of accredited and non-accredited educational programs, including online courses, webinars, certificate programs, live events, and other professional development initiatives that support pharmacy practice and healthcare delivery.

The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing Pharmacy Professional Development (CPPD) educational programs and operations. The position coordinates learner registration and communications, online learning administration, webinar and event logistics, records management, financial administration, reporting activities, and day-to-day program operations to support the successful delivery of educational programs and services.

The Program Assistant serves as an important point of contact for learners, instructors, subject matter experts, partners, and stakeholders and therefore requires a strong customer service orientation, exceptional written and verbal communication skills, excellent attention to detail, and a consistently professional demeanour.

Organizational Status
Reports to the Director, Continuing Pharmacy Professional Development (CPPD).

The position works closely with the Program Development Manager and Senior Program Assistant and has primary responsibility for administrative support related to the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program.

The incumbent interacts regularly with staff and faculty within the Faculty of Pharmaceutical Sciences as well as other University departments and external organizations.

Work Performed
Provides broad-based program and administrative support for CPPD educational programs and operations, including but not limited to the tasks listed below.

Program and Learner Administration

Responds to complex inquiries by telephone, email, and other communication channels from instructors, facilitators and other stakeholders and provides accurate information and guidance regarding educational programs, registration, enrolment, requirements, and also other services, and processes.
Supports registration, enrolment, transfer, withdrawal, waitlist, and certificate processes for educational programs and events.
Enters, validates and maintains accurate learner and program records and tracking systems using established procedures ensuring data accuracy and consistency
Consolidates and reconciles learner and program data to generates reports related to program registrations, attendance, completion, and learner participation.
Supports administration of accredited and non-accredited educational activities.
Assists with monitoring learner progression and course completion requirements.

Learning Management System and Educational Technology Support

Supports administration of learning management and registration systems, including Canvas and Canvas Catalog.
Administers learner enrolments and course access within Canvas and Canvas Catalog for the P-OAT Training Program and other CPPD educational activities.
Processes learner enrolments and resolves routine learner access issues.
Assists in testing, maintaining, and updating online learning resources and educational systems.
Participates and assists with the ongoing development, evaluation and improvement of electronic information support systems and administrative processes, identifying opportunities to improve system functionality and process efficiency
Coordinates learner communications related to course access, schedules, and program requirements.

Webinar and Event Support

Supports the planning and implementation of webinars, workshops, information sessions, conferences, and other educational events.
Coordinates webinar logistics, communications, registration monitoring, and participant support for P-OAT educational activities.
Assists with webinar and virtual event set-up, testing, delivery, and post-event activities.
Supports presenters and facilitators before, during, and after educational activities.
This work may occasionally require time spent outside standard working hours, including evenings and weekends.

Financial and Administrative Support

Assists with financial processing activities including invoice submissions, expense documentation, and payment tracking; verifies supporting documentation, reconciles records, identifies discrepancies and follows up on outstanding payments and expenses
Maintains records related to program revenue and expenditures.
Assists with procurement and ordering of supplies and services.
Coordinates meetings, schedules, and administrative documentation.
Drafts correspondence, reports, presentations, and other materials as required.

Records Management and Program Support

Supports data collection, survey administration, and reporting activities.
Tracks program information and maintains administrative databases and records.
Maintains learner records and prepares reports related to P-OAT participation, attendance, progress, and program completion.
Supports development and maintenance of learner-facing resources, templates, and administrative documentation.

Performs other related duties as required.

Consequence of Error/Judgement
As a service-oriented unit within the Faculty of Pharmaceutical Sciences, CPPD relies on its reputation for providing high-quality educational programs and professional services.

Errors in learner records, registrations, financial processing, program communications, scheduling, event coordination, or educational systems administration could negatively impact learners, faculty, instructors, program delivery, and the reputation of CPPD, the Faculty, and the University.

Tact, discretion, sound judgment, and attention to detail are required when working with confidential learner, financial, and program information.

Supervision Received
This position reports to the Director, Continuing Pharmacy Professional Development (CPPD) and may receive direction and guidance from the Program Development Manager, Continuing Pharmacy Professional Development (CPPD) and the Senior Program Assistant.

The incumbent works within established procedures and guidelines and exercises judgment in organizing work, responding to inquiries, determining priorities, and referring complex matters as appropriate.

Supervision Given
This position may be required to coordinate or oversee temporary staff, student employees, or volunteers in support of educational programs and events.

The position may also be required to explain work procedures and provide orientation or training as needed.

Minimum Qualifications
High School graduation, plus one year of post-secondary education, plus three years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Knowledge of administrative procedures and practices.
Effective organizational, interpersonal, and communication skills.
Ability to exercise tact, discretion, and sound judgment.
Ability to prioritize multiple tasks and meet deadlines in a high-volume environment.
Ability to work independently and as part of a team.
Ability to maintain accuracy and attention to detail while managing competing priorities.
Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Teams, and other administrative software applications.
Ability to effectively communicate verbally and in writing.
Ability to maintain confidentiality and exercise professional judgment.
Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
Demonstrates a commitment to enhancing awareness, knowledge, and skills related to equity, diversity, and inclusion.
Experience supporting continuing education, professional development, healthcare, academic, or post-secondary programs.
Strong customer service orientation with a demonstrated ability to build and maintain positive relationships with learners, instructors, partners, and stakeholders.
Experience coordinating educational programs, webinars, workshops, conferences, meetings, or events.
Experience using learning management systems such as Canvas and Canvas Catalog.
Experience using Zoom Webinar or similar virtual event platforms.
Experience using Qualtrics, online registration systems, or learner management systems.
Experience providing learner support, customer service, or client-facing administrative support.
Experience maintaining databases, records management systems, and administrative tracking systems.
Experience processing registrations, enrolments, attendance records, certificates, or participant communications.
Demonstrated ability to coordinate multiple projects, programs, competing priorities, and deadlines in a complex administrative environment.
Experience working with UBC administrative systems and processes is an asset.
Experience supporting accredited continuing professional development or continuing education programs is an asset.

Apply on ubc.wd10.myworkdayjobs.com About employer

More about this job

Responsibilities

The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment Training Program and other continuing education initiatives. Responsibilities include coordinating learner registration, managing educational technology systems, supporting event logistics, and maintaining accurate program records.

Requirements

Candidates must have a high school diploma plus one year of post-secondary education and three years of related experience. Proficiency in Microsoft Office and experience with learning management systems or administrative support in an academic or healthcare environment is preferred.

Skills

Administrative support
Customer service
Data management
Records management
Event coordination
Webinar logistics
Learning management systems
Canvas
Financial administration
Communication skills
Attention to detail
Reporting
Educational technology
Professional development
Scheduling
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Continuing Pharmacy Professional Development
CUPE 2950
Administrative Support
Canvas
Canvas Catalog
Webinar Support
Event Logistics
Data Entry
Financial Processing
Records Management
Learner Registration
Professional Development
Healthcare Education
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Qualtrics
Zoom Webinar
Equity
Diversity
Inclusion
Pharmacy Practice
Reporting
Stakeholder Management
Operational Support
Academic Administration

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Work requirements

Jobs in Canada