Project Assistant

Job Title

Project Assistant

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr6)

Job Family Group

Staff - Union

Department

Human Resources and Administration | Department of Paediatrics | Faculty of Medicine

Compensation Range

$4,719.00 - $4,960.00 CAD Monthly

Job End Date

October 31, 2027

Posting End Date

November 19, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is part-time 0.50FTE (17.5 hours per week).

Note: Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites. The salary for this position will be pro-rated at 0.50FTE.

This position is subject to the satisfactory completion of required background checks.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Project Assistant provides coordination and administrative support across multiple provincial pediatric care improvement initiatives. Working closely with physician leaders, project partners, and allies across BC Children's Hospital, Child Health BC, regional health authorities, and community pediatric networks, the Project Assistant helps ensure projects remain organized, aligned, and on schedule.

Organizational Status
The Project Assistant will work closely with the physician leaders of this program.

Key Responsibilities

• Coordinate meetings, working groups, consultations, and engagement sessions.
• Prepare agendas, meeting materials, minutes, and follow-up communications.
• Track project timelines, deliverables, action items, and reporting requirements across multiple workstreams.
• Support administration of funded projects, including monitoring milestones, budgets, reporting requirements, and deliverables associated with MASES, Health System Redesign (HSR), and future grants.
• Assist with ethics, grant, and funding submissions, as well as progress and final reports.
• Coordinate ally engagement activities and maintain project documentation and records.
• Support development and distribution of surveys, reports, presentations, and knowledge translation materials.
• Facilitate communication and collaboration among project teams, partners, and provincial allies.
  

Consequence of Error/Judgement
This position requires effective organizational planning and communication skills to support across multiple provincial pediatric care improvement initiatives. Errors could adversely affect the Department and its initiatives. Adherence to UBC and PHSA confidentiality guidelines is mandatory. Failure to represent the Department in a professional way would diminish the credibility of the Department and education programs.

Supervision Received
The Project Assistant reports to the Project Manager. The Project Assistant will work closely with the physician leaders of this program.

Supervision Given
None

Minimum Qualifications

• High School graduation, plus one year of post-secondary education, plus four years of related experience, or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Diploma, certificate, or degree in administration, project management, health sciences, public health, or a related field is an asset
• Experience supporting projects, committees, or healthcare initiatives.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications and virtual meeting platforms.
• Experience in healthcare, academic, research, or quality improvement environments is an asset.