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Added 1 hour ago
SC
Controller
Sureway Construction Group Ltd.
Lake Country, BC
- Full-time
Strong knowledge of ERP systems, accounting software, and advanced spreadsheet and financial reporting tools.
Added 1 hour ago
EW
Assistant to Director of international sustainable development
Eightfold World Corp
AB · Edmonton, AB
- Full-time
Role Description The Assistant to Director of International Sustainable Development is a full-time, hybrid role based in Edmonton, AB, with flexibility for some work-from-home arrangements.…
Added 1 hour ago
GS
Staff Site Reliability Engineer, Application
Guidewire Software
Toronto, ON
- Full-time
…cross-team architectural influence, reporting directly to the Senior Director of Site Reliability Engineering for Applications. You will advise on future vision and direction and help drive…
Added 2 hours ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Child Health and Human Development
Added 2 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 2 hours ago
C
Business Development Representative
Conexiom
Kitchener, ON
- Full-time
Builds and runs account-based plays that multithread 3–7 stakeholders per account, from Director through C-level, across Customer Service, Sales Operations, Supply Chain, Finance/AP, and IT.
Added 2 hours ago
J
Director, Product Line Management
Jobgether
Canada
- $170,500 to $272,300 CAD / year
- Full-time
The Director, Product Line Management will lead product strategy, roadmap execution, and lifecycle management for a portfolio of advanced optical networking solutions. This senior…
Added 2 hours ago
S
Senior Product Manager, Echo MS
SCIEX
Vaughan, ON
- $130,000 to $150,000 CAD / year
- Full-time
This position reports to the Director, Mass Spectrometry Product Management, and is part of the Mass Spectrometry Product Management team within Product, Marketing & Growth (PMG). It is…
Added 2 hours ago
CL
Member of Technical Staff (Migrations)
Cockroach Labs
Toronto, ON · North York, ON
- Full-time
…presence in India, serving as the site's inaugural Engineering Director and building the team from the ground up - and has recently made the move to New York City, where you can find him at…
Added 4 hours ago
SC
Lighting & Compositing Lead
Stellar Creative Lab
Vancouver, BC
- $93,000 to $100,000 CAD / year
- Full-time
…and completing corrections as requested by the Supervisor, Director, or…
Added 4 hours ago
V
Vice President of Engineering
Vantage
Remote, Canada
- $200,000 CAD / year
- Full-time
- Remote
…You'll work alongside our other VP of Engineering and our Senior Director of Engineering to run engineering as one leadership…
Added 5 hours ago
D
Senior Product Manager, Echo MS
Danaher
Concord, ON
- $130,000 to $150,000 CAD / year
- Full-time
This position reports to the Director, Mass Spectrometry Product Management, and is part of the Mass Spectrometry Product Management team within Product, Marketing & Growth (PMG). It is…
Added 6 hours ago
UO
Manager of Operations
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director of the Kula: Library Futures Academy, the Manager of Operations provides leadership for the planning, coordination, communications, and operational infrastructure…
Added 6 hours ago
CR
Culinary Manager
COGIR Real Estate
Oakville, ON
- Full-time
Your collaboration will extend to working closely with the Executive Director, National Director and Regional Managers of Culinary and residents to translate culinary visions into…
Added 6 hours ago
Quality Designer - Research & Engineering
Electronic Arts
Vancouver, BC
This is a temporary full-time role until end of June 2027, reporting to a Quality Verification Development Director.
Added 6 hours ago
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Associate Cloud Engineer
''
Florenceville-Bristol, NB
- Full-time
…Engineering team within Global Technology. Reporting to the Senior Director, Infrastructure, Engineering & Operations, you will work closely with senior cloud engineers and collaborate with…
Added 7 hours ago
PH
Manager, Business Function Products, BC Health Workday
Provincial Health Services Authority
Burnaby, BC
- Temporary
…2023 to implement a Human Capital Management System (HCMS) software solution as part of the BC Health Human Resources Strategy to transform HR services. Designed by Workday Canada, the new…
Added 7 hours ago
FH
Clinical Nurse Specialist (CNS) - Pediatric Population
Fraser Health
BC · Fraser Health, British Columbia
- Full-time
…support quality improvement initiatives, and contribute to the development of nursing excellence across the health…
Added 7 hours ago
PI
Director, Hardware Systems
Photonic Inc.
Coquitlam, BC
- $193,300 to $265,800 CAD / year
- Full-time
This role combines technical leadership, organizational development, and execution. You will build and scale a multidisciplinary team spanning mechanical and cryogenic engineering,…
Added 7 hours ago
AG
Director, Growth & Innovation Operations
Altus Group
Toronto, ON
- Full-time
Reporting to the VP, VAS Strategy & Operations, we are hiring a Director, Growth & Innovation Operations to accelerate the execution of strategic priorities across Altus Group’s Valuation…
Added 7 hours ago
M
Marketing Consultant, Sponsor/Advisor Marketing & Growth
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
…productive and high-performing workforces. Reporting to the Director, Sponsor/Advisor Marketing & Growth, the Marketing Consultant, Sponsor/Advisor Marketing & Growth supports the…
Added 7 hours ago
DO
Portfolio Liaison, LFP
Doctors of BC
Vancouver, BC · BC
- Full-time
Reporting to the Director, Economics the Portfolio Liaison, LFP provides strategic oversight, coordination, and leadership for the LFP portfolio, ensuring alignment with the priorities and…
Added 8 hours ago
MF
Associate Cloud Engineer
McCain Foods
Florenceville-Bristol, NB
- Full-time
…Engineering team within Global Technology. Reporting to the Senior Director, Infrastructure, Engineering & Operations, you will work closely with senior cloud engineers and collaborate with…
Added 8 hours ago
BC
Director, Head of Equity Derivatives Risk Engineering
BMO Capital Markets
Toronto, ON
- Full-time
BMO Capital Markets is hiring a Director to lead Equity Derivatives Risk Engineering within Global Markets Engineering. The role owns the firm’s in-house calculation and risk-view platforms…
Added 8 hours ago
SO
Store Manager
Source Office Furniture & Systems Ltd.
Kelowna, BC
- Full-time
…product knowledge, and providing ongoing coaching, guidance, and development to the store…

University of Calgary

Administrative Assistant, Surgery

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: Minimum 2 years of related administrative experience
Posting language: English
Posted: Nov 5, 2026

Original job description

Description

The Department of Surgery in the Cumming School of Medicine invites applications for a Administrative Assistant,. This Full-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the possibility of extension.

Will report directly to the Executive Director (ED) of the Ohlson Research Initiative (ORI).

Summary of Key Responsibilities (job functions include but are not limited to):

Coordinates sample collection, including scheduling, registration, assigning study IDs and uploading documentation to Connect Care and REDCap
Collects data on patient enrollment, visit schedules, and prepares kits for sample collection. Assures timely and accurate data entry into database
Prepares sample collection kits for study participants and delivery to operating room and/or surgeon
Liaise with Principal Investigators (PIs), study research coordinator, and study research assistants to advise on existing protocols, and further develop the patient enrollment, sample collection, sample tracking, and data management processes
Maintains ongoing communication with study program team, program participants and PI during the course of the program
Prepare, edit, and proofread correspondence, invoices, presentations, publications, reports, and related documents
Organize and distribute incoming mail/email and other materials to coordinate the flow of information internally and externally to team
Arrange meetings, including scheduling, providing agendas, meeting notes, and following up on action items for Executive Director and ORI research team
Responsible for coordinating the recruitment process for new faculty and staff members, dealing with candidate enquiries, developing the itinerary, coordinating travel arrangements and gathering all relevant information from candidates and then drafting this information for the Executive Director and Search Committee members
Oversees template-based hires through People Soft and maintains a tracking system for extensions
Monitors multiple research accounts through EFin and prepares reports and expenditure authorizations for the Executive Director and for other's approval, providing clarification on commitment and budget projections
Financial management (signing authority [with some decision making] on multiple research/operating accounts)
Order office supplies and maintain inventory using appropriate software as required (eg. PeopleSoft)
Answer in person, phone, and electronic inquiries
Greet visitors and direct to appropriate person where necessary
Arrange travel schedules and make reservations
Organize events by arranging locations, ordering supplies, providing agendas, and answering inquiries
Ensure Executive Director is kept informed of activities, and progress of work

Qualifications / Requirements:

Post Secondary Certificate/Diploma/Degree
High school diploma required, some post-secondary education preferred
Minimum 2 years of related administrative experience
A combination of education and experience will be considered
Intermediate to advanced skills using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Moderate knowledge and skills in PeopleSoft
Moderate knowledge and experience with Connect Care is highly advantageous. Connect Care research access may be acquired after hire
Experience with REDCap is an asset but training will be provided
Excellent interpersonal and organizational skills
Demonstrate strong analytical skills
Ability to operate and maintain office equipment
Demonstrated strong communication, team and customer service skills, and an ability to exercise judgment within established guidelines
Must be open to learning and development, and be willing to accept new challenges and assignments
A positive attitude and the ability to work independently and as part of a team are critical to success
Knowledge of the University of Calgary processes, policies, and procedures is desirable

Application Deadline: November 12, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

Apply About employer

More about this job

Responsibilities

Coordinates research sample collection, participant enrollment, study data, and communication with investigators and research teams. Provides administrative and financial support to the Executive Director, including recruitment, scheduling, document preparation, account monitoring, purchasing, and event coordination.

Requirements

Requires a high school diploma and at least two years of related administrative experience; some post-secondary education is preferred, and equivalent combinations of education and experience may be considered. Candidates should have intermediate-to-advanced Microsoft Office skills, familiarity with PeopleSoft, strong communication, organizational, analytical, and customer-service abilities, and preferably experience with Connect Care and REDCap.

Skills

Administrative Coordination
Data Entry
Research Data Management
Microsoft Office
PeopleSoft
Connect Care
REDCap
Financial Management
Budget Monitoring
Recruitment Coordination
Meeting and Event Planning
Communication
Organization
Analytical Skills
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Word
Outlook
Excel
PowerPoint
PeopleSoft
Connect Care
REDCap
Sample Collection
Patient Enrollment
Research Coordination
Data Entry
Data Management
Sample Tracking
Research Accounts
Budget Projections
Expenditure Authorizations
Financial Management
Faculty Recruitment
Candidate Coordination
Meeting Coordination
Event Planning
Travel Arrangements
Document Preparation
Operating Room
Principal Investigators
Research Assistants
University of Calgary
Higher Education

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