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Added 13 mins ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Vaudreuil-Dorion, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 28 mins ago
BC
Stewarding Assistant Manager
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
The Kitchen team is looking for a Stewarding Assistant Manager to be responsible for supervising the multiple location operation of the Stewarding department and team. This includes the…
Added 43 mins ago
E
General Manager of Restaurants (Full-Time) - Eataly Yorkville
Eataly
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
…the Director of Store Operations and oversees the Restaurant Assistant General Manager and the team of Restaurant Floor…
Added 43 mins ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Quebec, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 43 mins ago
TO
Library Assistant
Town of Oakville
Oakville, ON
- Internship
Reporting to branch leadership, the Library Assistant supports branch services to the public, collection and materials handling workflows, and library operations at the branch.
Added 43 mins ago
UO
Sessional Instructor: ISEC 611, Department of Computer Science, Faculty of Science
University of Calgary
Calgary, AB
- Full-time
…be determined by the instructor in conjunction with Graduate Program…
Added 44 mins ago
C
Administrative Assistant - Saskatoon
Clifton
Saskatoon, SK
- Full-time
Clifton is currently searching for a motivated Administrative Assistant to join our Saskatoon office. In this office-based role, you’ll be responsible for delivering essential…
Added 44 mins ago
LD
Pharmacy Assistant - Part Time
London Drugs Limited
Victoria, BC
- $18.25 to $22.09 CAD / hour
- Part-time
- Other
London Drugs means many things to many people. As a London Drugs Pharmacy Assistant, it means a community-oriented working environment that fosters professional excellence. Pharmacy…
Added 1 hour ago
LV
INTERM ASSISTANT MANAGER-EN
La Vie En Rose
Rouyn-Noranda, QC
- Full-time
Performance bonuses (in-store sales or management position)
Added 1 hour ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Saskatoon, SK
- Full-time
Performance bonuses (in-store sales or management position)
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Calgary, AB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Abbotsford, BC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
UO
Billing Analyst, U of C Medical Group
University of Calgary
Calgary, AB
- Full-time
…Medical Group, including reviewing, validating and auditing information submitted by physicians via Connect Care to ensure timely submission and payment of medical…
Added 1 hour ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Burlington, ON
- Full-time
Performance bonuses (in-store sales or management position)
Added 1 hour ago
LV
ASSISTANT MANAGER-EN
La Vie En Rose
Montreal, QC
- Full-time
Performance bonuses (in-store sales or management position)
Added 1 hour ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Calgary, AB
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
TS
Assistant Manager, Community Residential Facility
The Salvation Army Canada and Bermuda Territory
Victoria, BC
- Full-time
The Assistant Manager, Community Residential Facility (CRF) provides employee supervision and oversight within the Program Department to ensure staff and management have the resources…
Added 1 hour ago
OT
Sessional Lecturer - BUSI 3110U - Introduction to Taxation - Winter 2027
Ontario Tech University
Oshawa, ON
- Full-time
Faculty of Business and Information Technology
Added 1 hour ago
M
Executive Assistant
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Regularly interacts with other internal and external executives to obtain and furnish information.
Added 1 hour ago
Manager, Executive Issues and Coordination
Government of Alberta
AB
The Assistant Deputy Minister’s Office (ADMO) supports the Assistant Deputy Minister and Chief Operating Officer (COO) through strategic coordination, executive briefing support, and timely…
Added 1 hour ago
TU
Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…evaluates assigned communications that advance the Faculty of Management’s programs, people, priorities, and relationships. The role translates approved plans and subject-matter information…
Added 1 hour ago
NC
Veterinary Assistant/Client Service Rep
NVA Canada
Fredericton, NB
- Full-time
Completion of a recognized Veterinary Assistant program
Added 1 hour ago
TC
Project Manager | Construction
Turner Construction | Canada
Toronto, ON
- Full-time
A thorough benefits program including End of Year Premium Pay, Healthcare and Dental Coverage, Registered Retirement Savings Plan (RRSP) matching, and much more,
Added 1 hour ago
S
Assistant Manager
Structube
Richmond Hill, ON
- Full-time
A telemedicine and stress management program available from day one;
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Calgary, AB
- Part-time
Greet customer promptly and gather prescription information according to Standards

University of Calgary

Administrative Assistant, Surgery

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 12, 2026
Experience: Minimum 2 years of related administrative experience
Posting language: English
Posted: Nov 5, 2026

Original job description

Description

The Department of Surgery in the Cumming School of Medicine invites applications for a Administrative Assistant,. This Full-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the possibility of extension.

Will report directly to the Executive Director (ED) of the Ohlson Research Initiative (ORI).

Summary of Key Responsibilities (job functions include but are not limited to):

Coordinates sample collection, including scheduling, registration, assigning study IDs and uploading documentation to Connect Care and REDCap
Collects data on patient enrollment, visit schedules, and prepares kits for sample collection. Assures timely and accurate data entry into database
Prepares sample collection kits for study participants and delivery to operating room and/or surgeon
Liaise with Principal Investigators (PIs), study research coordinator, and study research assistants to advise on existing protocols, and further develop the patient enrollment, sample collection, sample tracking, and data management processes
Maintains ongoing communication with study program team, program participants and PI during the course of the program
Prepare, edit, and proofread correspondence, invoices, presentations, publications, reports, and related documents
Organize and distribute incoming mail/email and other materials to coordinate the flow of information internally and externally to team
Arrange meetings, including scheduling, providing agendas, meeting notes, and following up on action items for Executive Director and ORI research team
Responsible for coordinating the recruitment process for new faculty and staff members, dealing with candidate enquiries, developing the itinerary, coordinating travel arrangements and gathering all relevant information from candidates and then drafting this information for the Executive Director and Search Committee members
Oversees template-based hires through People Soft and maintains a tracking system for extensions
Monitors multiple research accounts through EFin and prepares reports and expenditure authorizations for the Executive Director and for other's approval, providing clarification on commitment and budget projections
Financial management (signing authority [with some decision making] on multiple research/operating accounts)
Order office supplies and maintain inventory using appropriate software as required (eg. PeopleSoft)
Answer in person, phone, and electronic inquiries
Greet visitors and direct to appropriate person where necessary
Arrange travel schedules and make reservations
Organize events by arranging locations, ordering supplies, providing agendas, and answering inquiries
Ensure Executive Director is kept informed of activities, and progress of work

Qualifications / Requirements:

Post Secondary Certificate/Diploma/Degree
High school diploma required, some post-secondary education preferred
Minimum 2 years of related administrative experience
A combination of education and experience will be considered
Intermediate to advanced skills using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Moderate knowledge and skills in PeopleSoft
Moderate knowledge and experience with Connect Care is highly advantageous. Connect Care research access may be acquired after hire
Experience with REDCap is an asset but training will be provided
Excellent interpersonal and organizational skills
Demonstrate strong analytical skills
Ability to operate and maintain office equipment
Demonstrated strong communication, team and customer service skills, and an ability to exercise judgment within established guidelines
Must be open to learning and development, and be willing to accept new challenges and assignments
A positive attitude and the ability to work independently and as part of a team are critical to success
Knowledge of the University of Calgary processes, policies, and procedures is desirable

Application Deadline: November 12, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Coordinates research sample collection, participant enrollment, study data, and communication with investigators and research teams. Provides administrative and financial support to the Executive Director, including recruitment, scheduling, document preparation, account monitoring, purchasing, and event coordination.

Requirements

Requires a high school diploma and at least two years of related administrative experience; some post-secondary education is preferred, and equivalent combinations of education and experience may be considered. Candidates should have intermediate-to-advanced Microsoft Office skills, familiarity with PeopleSoft, strong communication, organizational, analytical, and customer-service abilities, and preferably experience with Connect Care and REDCap.

Skills

Administrative Coordination
Data Entry
Research Data Management
Microsoft Office
PeopleSoft
Connect Care
REDCap
Financial Management
Budget Monitoring
Recruitment Coordination
Meeting and Event Planning
Communication
Organization
Analytical Skills
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Word
Outlook
Excel
PowerPoint
PeopleSoft
Connect Care
REDCap
Sample Collection
Patient Enrollment
Research Coordination
Data Entry
Data Management
Sample Tracking
Research Accounts
Budget Projections
Expenditure Authorizations
Financial Management
Faculty Recruitment
Candidate Coordination
Meeting Coordination
Event Planning
Travel Arrangements
Document Preparation
Operating Room
Principal Investigators
Research Assistants
University of Calgary
Higher Education

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