Description
The
AR Programs & Services within
VP Development and Alumni is currently seeking a Full-time Temporary Relief
Alumni Program Specialist for approximately 6 months.
Reporting to the Director, Alumni Programs, the Alumni Program Specialist is a key member of the Alumni team at the University of Calgary. The Alumni Program Specialist has primary responsibility for the planning, implementation, and wrap-up of a range of alumni programs with various scopes and complexities in a highly collaborative environment.
They will confidently plan, implement and measure the impact of alumni programming, turning ideas and priorities into programmatic experiences that support and align with strategic alumni planning goals. The Alumni Program Specialist will build and maintain strong relationships with colleagues across campus and connections external to the university; they will demonstrate leadership in programming as a tool for engagement.
The Alumni Program Specialist will bring experience in project and events management, alumni and community engagement, and collaborative planning and decision-making, to this role. The person in this role should be skilled in outreach, building relationships, and leading conversations with multiple stakeholders to achieve program goals.
This is a fast-moving, results-oriented team focused on creating sincere, reciprocal relationships between the University of Calgary and the alumni community.
Hours of employment for this position are standard however some evening and weekend work will be required.
Summary of Key Responsibilities (job functions include but are not limited to):
Program Planning and Implementation (60%)
- Plan, implement and deliver high-quality alumni-centric programs.
- Ensure university priorities are reflected in program content.
- Prepare program charters and develop plans with clearly defined themes, key outcomes, and compelling program descriptions.
- Work effectively within the Alumni Engagement team to ensure programming, communications, volunteer engagement, and data stewardship are aligned and cohesive.
- Collaborate and build effective relationships with faculties and community organizations on various programs to recruit speakers and experts.
- Complete research and outreach to alumni for future programming.
- Ensure programming reflects the diversity of the alumni community and that Equity, Diversity, Inclusion, and Accessibility, and Indigenous Engagement are priorities throughout planning and implementation.
- Stay curious and up to date on timely and trending topics and conversations; seek out opportunities for programs to be a resource and support for alumni.
- Work on communications requests and segmentation of alumni audiences for marketing campaigns.
- Write speaking notes, production schedules and briefing notes, as required.
- Source and negotiate services with vendors if required (i.e. catering, venues, AV), ensuring the best quality and value while remaining within budget guidelines.
- Engage other team members and volunteers in the successful implementation of programs, ensuring roles and responsibilities are well defined and clearly communicated.
- Ensure post-program surveys are deployed in a timely manner to track alumni satisfaction and Net Promoter Score in the Alumni Engagement Scoring Model.
- Steward speakers and volunteers, as required, including showing gratitude and completing appropriate and follow-up, as well as honorariums or required payments.
- Always maintain a positive and supportive working relationship with all team members.
- Be familiar and comfortable with platforms including Zoom Webinars and Meetings for program delivery.
Relationship Building and Collaboration (30%)
- Develop relationships with faculties, departments and offices across campus, as well as in the community, as required, to achieve program success.
- Leverage existing relationships and identify co-branding and partnership opportunities.
- Liaise with and involve stakeholders as needed for clear communication and effective relationship management.
- Present on programs as required
Budgets and Reporting (10%)
- Manage approved program budgets and monitor spending as required.
- Complete monthly and quarterly reports as required.
- Complete all post-program tasks including volunteer entry, engagement tracking, document clean-up, data transfer, post-program reports and debriefs.
Qualifications / Requirements:
- University degree or 2-year college diploma in a related field of study.
- 2-5 years of full-time experience in alumni engagement, community engagement or a related field.
- Related experience in stakeholder engagement, program development, event management, and project management.
- Demonstrated initiative, innovation, and collaboration skills.
- Demonstrated experience managing multiple priorities in a changing environment.
- Well-developed project coordination and organizational skills, including strong attention to detail.
- The ability to be strategic and have a growth mind-set.
- Values and seeks to understand the principles of equity, diversity, inclusion, and accessibility and Indigenous Engagement.
- Demonstrated interpersonal and relationship management skills and the ability to represent the University of Calgary in a professional manner.
- Demonstrated flexibility and quick-thinking in stressful situations.
- The ability to work outside of regular business hours, as required.
- Demonstrated experience and comfort in online programming delivery through Zoom Meetings and Webinars, MS Teams and live-streams.
Application Deadline: November 4, 2026.
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the
Specialist / Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our
Management and Staff Careers website.
About The University Of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy
ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada. 
