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Added 1 hour ago
S
Communications + Public Affairs Assistant
Sutherland
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We are seeking a motivated, detail-oriented Communications & Public Affairs Assistant to support our Managing Partner, Communications Manager and broader communications team. This is a…
Added 1 hour ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
Added 1 hour ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Supports the Attendance Management Program, sick and other regulated leaves in consultation with Occupational Health and Human Resources.
Added 5 hours ago
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Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…support of the Implementation Science Postdoctoral Fellow and program leadership. It does not require implementation science expertise, project management training, or independent research…
Added 5 hours ago
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Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 5 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 7 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
…educational materials, materials for huddle boards, updating program information on web pages, working with the Patient Family Advisory Committee on a variety of minor…
Added 11 hours ago
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Assistant Manager, Operations | Tanger Outlet
lululemon
Ottawa, ON
- Internship
The Assistant Manager, Operations role is an essential part of the store leadership team and is responsible for making sure our retail business runs smoothly and successfully. Assistant…
Added 13 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Supports the Attendance Management Program, sick and other regulated leaves in consultation with Occupational Health and Human Resources.
Added 16 hours ago
FH
Occupational Therapist - Langley Long Term Care
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $45.15 to $56.17 CAD / hour
- Part-time
…programs and assisting with departmental maintenance and quality…
Added 16 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Hamilton, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 16 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 16 hours ago
W
Pharmacy Assistant
Walmart
Ottawa, ON
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 16 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Hamilton, ON
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 17 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…support of the Implementation Science Postdoctoral Fellow and program leadership. It does not require implementation science expertise, project management training, or independent research…
Added 17 hours ago
S
Produce - Supervisor Produce TF Belmont
Sobeys
Langford, BC
- Full-time
…the go to person in the absence of the Department Manager and Assistant. The Supervisor will foster customer loyalty, fulfill customer needs and actively contribute to an environment of…
Added 17 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Clinical Practice Assessment Unit
Added 18 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
…educational materials, materials for huddle boards, updating program information on web pages, working with the Patient Family Advisory Committee on a variety of minor…
Added 18 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
London, ON
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 18 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Edmonton, AB
- Part-time
Greet customer promptly and gather prescription information according to Standards
Added 18 hours ago
S
Operations Consultant - Full Time
sephora.com
Langford, BC
- $19.85 to $24.8 CAD / hour
- Full-time
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 19 hours ago
Assistant / Associate / Full Professor - Master Teacher Program Co-Director, Department of Medicine
University of Toronto
Toronto, ON
…Co-Directors provide academic and educational leadership for the program and support its ongoing evolution. Responsibilities include developing and updating teaching and facilitating…
Added 19 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Calgary, AB
- Full-time
Greet customer promptly and gather prescription information according to Standards
Added 22 hours ago
BM
Assistant Manager, Alpine Race & Freestyle - Full Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
The Assistant Manager, Race sets the cultural tone for creating revolutionary guest experiences while uniting their team around purpose and fun. The Assistant Manager, Race & Freestyle,…
Added 22 hours ago
Produce - Supervisor Produce TF Belmont
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Langford, BC
…the go to person in the absence of the Department Manager and Assistant. The Supervisor will foster customer loyalty, fulfill customer needs and actively contribute to an environment of…

University of Calgary

BKC Administrative Assistant, Faculty of Science

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 11, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

The Department of Earth, Energy and Environment in the Faculty of Science invites applications for a BKC Administrative Assistant. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

The position reports to the Canada Research Chair Tier II (Indigenous Science and Sustainability Science), Faculty of Science, Department of Earth, Energy, and Environment.

Funded by Braiding Knowledges Canada (BKC), the Indigenous Science Research and Training of Scholars project's purpose is to i) support the initiation of the first Master in Indigenous Science program we are aware of, and ii) engage early career researchers with communities in the braiding of Indigenous Science and Western Science.

Summary of Key Responsibilities (job functions include but are not limited to):

Administrative Support:

Provides logistical support to the BKC Indigenous Science Research and Training of Scholars project.
Assists the project team in processing requisitions, payment requests, expense claims, etc.
Provides occasional support for financial procedures, reports and processes.
Establishes and maintains effective and diplomatic working relationships and communication with project stakeholders, both internally and externally.
Answers telephone calls and emails, taking necessary and appropriate action.
Keeps shared folder files up to date and provides access to team members.
Maintains the project's reporting schedule and circulates deadline reminders.
Books meetings and maintains calendars as required to facilitate team coordination.
Drafts communications materials as required.
Maintains inventory log.
Supports team with event planning and execution.
Other duties/tasks as required.

Scheduling Project Team meetings:

Sends out Doodle polls to determine meeting times as needed.
Contacts team members and prepares meeting agendas as required.
Finds and books meeting rooms on campus as necessary.
Sets up audiovisual equipment for online and in-person meeting attendance when required.
Prepares and distributes meeting notices, reminders, agendas and materials.
Takes minutes during meetings and drafts action items, ensuring appropriate follow-up.
Archives meeting minutes in a shared folder for easy access.

Qualifications / Requirements:

A minimum of 2+ years of progressive administrative experience is required, or a combination of relevant work experience and formal education. Graduate students with prior administrative experience on campus are welcome to apply.
Must have diploma, degree or essential training and qualifications in skills required.
Minimum 5 years experience in financial management: writing reports, reconciliation, tracking payments, etc.
Proficient knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, OneDrive), Zoom and web navigation required. Experience using University systems is a plus. Must be proficient in computer applications for office management.
Working knowledge of the university systems is an asset. Excellent interpersonal, organizational, and time management skills, with the ability to set priorities and meet shifting deadlines.
Ability to work independently, exercising initiative and good judgment.
Ability to be adaptable and flexible in a changing environment.
Excellent verbal and written communication skills for effective communication.
Respects privacy, maintains confidentiality, demonstrates diplomacy and good judgement at all times.
Understanding of Indigenous science and protocols is an asset.
Ability to work with Elders as required. Maintaining control of equipment - charging out and return; and keeping log of all equipment; ordering as required.
Social media: content preparation and uploading skills, including website content.

Application Deadline: November 11, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Provide administrative and financial support for the Indigenous Science Research and Training of Scholars project, including processing expenses, maintaining records, coordinating communications, and tracking deadlines. Coordinate project meetings and events, prepare agendas and minutes, manage equipment records, and support follow-up and reporting.

Requirements

Requires at least two years of progressive administrative experience or an equivalent combination of experience and formal education, along with at least five years of financial management experience. Candidates must be proficient with Microsoft Office, Zoom, and office management applications, and demonstrate strong communication, organization, time management, discretion, and adaptability; knowledge of Indigenous science and protocols is an asset.

Skills

Administrative Support
Financial Management
Financial Reporting
Reconciliation
Payment Tracking
Microsoft Office
Microsoft Teams
OneDrive
Zoom
Meeting Coordination
Event Planning
Minute Taking
Written Communication
Interpersonal Communication
Time Management
Social Media Content

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Financial Management
Financial Reports
Reconciliation
Payment Tracking
Expense Claims
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
OneDrive
Zoom
University Systems
Office Management
Meeting Coordination
Doodle Polls
Agenda Preparation
Minute Taking
Event Planning
Equipment Inventory
Social Media
Website Content
Indigenous Science
Western Science
Research Administration
Confidentiality
Stakeholder Communication

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