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University of Calgary

Coordinator, OIPH Learning Health System

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

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Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

Description

The O' Brien Institute for Public Health in the Cumming School of Medicine invites applications for a Coordinator, OIPH Learning Health System. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

The O' Brien Institute for Public Health (OIPH) is a research institute within the Cumming School of Medicine at the University of Calgary. OIPH brings together members from across faculties, the health system, and communities to advance research that improves the health of populations. The Learning Health System (LHS) is a strategic priority for OIPH and the Cumming School of Medicine; at OIPH our LHS Accelerator is an initiative that builds capacity for LHS in Alberta by connecting researchers, clinicians, health system leaders, trainees, and patient and community partners. The Accelerator delivers a portfolio of activities that includes seed funding competitions, training and learning programs, a community of practice, advisory structures, and communications and knowledge mobilization.

Reporting to the Director, Strategic Initiatives and Partnerships, and working under the direction of the OIPH Associate Director, Health Systems, the LHS Coordinator manages the Accelerator's activities and serves as its central operational contact. The LHS Coordinator will also assist in liaising with other groups within the Cumming School of Medicine that are also advancing LHS activities.

Summary of Key Responsibilities (job functions include but are not limited to):

Program Coordination and Operations

Coordinate the planning, implementation, and tracking of LHS Accelerator activities, working independently with minimal guidance and in alignment with OIPH strategic priorities
Develop and maintain annual work plans, timelines, and tracking tools across concurrent Accelerator activities; identify risks and adjust approaches to keep commitments on track
Lead defined projects within the Accelerator portfolio with manageable risks and resource requirements (e.g., the members portal), coordinating contributors and timelines
Coordinate funding and award competitions from call development through adjudication, notification, award administration, and progress reporting
Track the Accelerator budget and award expenditures, prepare forecasts and financial summaries, and liaise with OIPH Business Operations and university financial services
Collect and maintain program metrics and prepare reports for OIPH leadership, funders, and philanthropic partners
Identify opportunities to improve Accelerator processes, drawing on practices at other post-secondary institutions and learning health systems, and recommend and implement changes
Support directors in responding to requests, related to LHS initiatives, from Cumming School of Medicine senior leadership, and external partners

Partnership and Community Engagement

Serve as the primary point of contact for OIPH members, researchers, trainees, and partners for LHS-related inquiries and connecting people to resources and opportunities
Coordinate the Accelerator's community of practice, including agenda design, meeting packages, facilitation support, minutes, and action tracking
Develop and maintain productive working relationships with partners internal and external to the university, including Cumming School of Medicine departments and institutes, CEDAR partners, provincial health system organizations, AbSPORU, and community organizations
Support meaningful engagement of patient and community partners in Accelerator activities, including accessible meeting practices and coordination of honoraria

Communications and Knowledge Mobilization

Coordinate LHS communications, including newsletters, website and members portal content, social media, and promotional materials, consistent with OIPH and university brand guidelines
Write and edit content that explains research and LHS and LHS Accelerator activities clearly for varied audiences, including researchers, health system partners, and the public
Identify and share stories, research findings, and member achievements, and contribute LHS Accelerator content to OIPH communications channels
Support dissemination of results from LHS Accelerator-funded projects through showcases, summaries, and other knowledge mobilization activities

Events and Learning Programs

Plan and deliver workshops and other training on LHS priorities
Facilitate speaker series, journal clubs, and partner meetings, in person, virtually, and in hybrid formats
Manage event logistics, including scheduling, room and catering bookings, registration, audio-visual and virtual platform setup, and materials
Coordinate evaluation of events and learning programs and use results to improve future offerings

Team Support and Guidance

Act as a resource for colleagues - coach, train, and advise junior team members, students, and trainees supporting LHS Accelerator activities
Work collaboratively within the OIPH team, contributing to shared priorities and adapting to evolving needs

Qualifications / Requirements:

Bachelor's or Master's degree in a related discipline (e.g., public health, health sciences, social sciences, communications, or research administration)
An equivalent combination of education and experience may be considered
A minimum of five years of progressively responsible experience in program coordination, research administration, communications, or a related role
Demonstrated understanding of the academic environment, including how research is funded, conducted, and shared; experience within a post-secondary institution or academic health setting is strongly preferred
Strong written and verbal communication skills, including experience developing content for newsletters, websites, social media, and reports for varied audiences is essential
Demonstrated experience planning and delivering events, workshops, and learning programs in person, virtually, and in hybrid formats
Experience working across multiple organizations with diverse partners, including health system, government, and community partners; experience engaging patient and community partners is an asset\
Familiarity with Learning Health System concepts, knowledge mobilization, or implementation science is an asset
Proven ability to work collaboratively and flexibly within a dynamic team, managing shifting priorities and multiple concurrent activities
Strong interpersonal skills, with demonstrated professionalism, diplomacy, discretion, and respect in all interactions; ability to explain complex or sensitive information and to build agreement
Ability to exercise sound independent judgment and a high degree of initiative with minimal guidance
Experience with University of Calgary processes and systems (e.g., PeopleSoft) is highly desirable

Application Deadline: November 26, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Coordinate the Learning Health System Accelerator’s programs, funding competitions, budget, reporting, events, and learning activities, while serving as a central contact for members and partners. Build partnerships and support community engagement, communications, knowledge mobilization, and continuous improvement across Accelerator initiatives.

Requirements

A bachelor’s or master’s degree in a related discipline, or equivalent education and experience, and at least five years of progressively responsible experience in program coordination, research administration, communications, or a related field are required. Candidates should have strong communication, event-planning, partnership, organizational, and independent judgment skills; academic or health-system experience is preferred, while Learning Health System knowledge and University of Calgary systems experience are assets.

Skills

Program Coordination
Project Management
Research Administration
Budget Tracking
Financial Forecasting
Partnership Development
Community Engagement
Patient Engagement
Written Communication
Knowledge Mobilization
Event Planning
Workshop Facilitation
Learning Program Development
Reporting
Stakeholder Relations
Process Improvement

Visa sponsorship

Not detected in the job text

Keywords

Learning Health System
Public Health
Research Administration
Program Coordination
Project Management
Seed Funding
Funding Competitions
Award Administration
Budget Tracking
Financial Forecasting
Program Metrics
Knowledge Mobilization
Implementation Science
Community Of Practice
Patient Engagement
Community Engagement
Partnership Development
Communications
Newsletters
Website Content
Social Media
Event Planning
Workshop Facilitation
Hybrid Events
Program Evaluation
Stakeholder Relations
PeopleSoft
Academic Health Setting
Cumming School Of Medicine
University Of Calgary

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