Coordinator, OIPH Learning Health System

Description

The O' Brien Institute for Public Health in the Cumming School of Medicine invites applications for a Coordinator, OIPH Learning Health System. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

The O' Brien Institute for Public Health (OIPH) is a research institute within the Cumming School of Medicine at the University of Calgary. OIPH brings together members from across faculties, the health system, and communities to advance research that improves the health of populations. The Learning Health System (LHS) is a strategic priority for OIPH and the Cumming School of Medicine; at OIPH our LHS Accelerator is an initiative that builds capacity for LHS in Alberta by connecting researchers, clinicians, health system leaders, trainees, and patient and community partners. The Accelerator delivers a portfolio of activities that includes seed funding competitions, training and learning programs, a community of practice, advisory structures, and communications and knowledge mobilization.

Reporting to the Director, Strategic Initiatives and Partnerships, and working under the direction of the OIPH Associate Director, Health Systems, the LHS Coordinator manages the Accelerator's activities and serves as its central operational contact. The LHS Coordinator will also assist in liaising with other groups within the Cumming School of Medicine that are also advancing LHS activities.

Summary of Key Responsibilities (job functions include but are not limited to):

Program Coordination and Operations

• Coordinate the planning, implementation, and tracking of LHS Accelerator activities, working independently with minimal guidance and in alignment with OIPH strategic priorities
• Develop and maintain annual work plans, timelines, and tracking tools across concurrent Accelerator activities; identify risks and adjust approaches to keep commitments on track
• Lead defined projects within the Accelerator portfolio with manageable risks and resource requirements (e.g., the members portal), coordinating contributors and timelines
• Coordinate funding and award competitions from call development through adjudication, notification, award administration, and progress reporting
• Track the Accelerator budget and award expenditures, prepare forecasts and financial summaries, and liaise with OIPH Business Operations and university financial services
• Collect and maintain program metrics and prepare reports for OIPH leadership, funders, and philanthropic partners
• Identify opportunities to improve Accelerator processes, drawing on practices at other post-secondary institutions and learning health systems, and recommend and implement changes
• Support directors in responding to requests, related to LHS initiatives, from Cumming School of Medicine senior leadership, and external partners
  
  

Partnership and Community Engagement

• Serve as the primary point of contact for OIPH members, researchers, trainees, and partners for LHS-related inquiries and connecting people to resources and opportunities
• Coordinate the Accelerator's community of practice, including agenda design, meeting packages, facilitation support, minutes, and action tracking
• Develop and maintain productive working relationships with partners internal and external to the university, including Cumming School of Medicine departments and institutes, CEDAR partners, provincial health system organizations, AbSPORU, and community organizations
• Support meaningful engagement of patient and community partners in Accelerator activities, including accessible meeting practices and coordination of honoraria
  
  

Communications and Knowledge Mobilization

• Coordinate LHS communications, including newsletters, website and members portal content, social media, and promotional materials, consistent with OIPH and university brand guidelines
• Write and edit content that explains research and LHS and LHS Accelerator activities clearly for varied audiences, including researchers, health system partners, and the public
• Identify and share stories, research findings, and member achievements, and contribute LHS Accelerator content to OIPH communications channels
• Support dissemination of results from LHS Accelerator-funded projects through showcases, summaries, and other knowledge mobilization activities
  
  

Events and Learning Programs

• Plan and deliver workshops and other training on LHS priorities
• Facilitate speaker series, journal clubs, and partner meetings, in person, virtually, and in hybrid formats
• Manage event logistics, including scheduling, room and catering bookings, registration, audio-visual and virtual platform setup, and materials
• Coordinate evaluation of events and learning programs and use results to improve future offerings
  
  

Team Support and Guidance

• Act as a resource for colleagues - coach, train, and advise junior team members, students, and trainees supporting LHS Accelerator activities
• Work collaboratively within the OIPH team, contributing to shared priorities and adapting to evolving needs
  
  

Qualifications / Requirements:

• Bachelor's or Master's degree in a related discipline (e.g., public health, health sciences, social sciences, communications, or research administration)
• An equivalent combination of education and experience may be considered
• A minimum of five years of progressively responsible experience in program coordination, research administration, communications, or a related role
• Demonstrated understanding of the academic environment, including how research is funded, conducted, and shared; experience within a post-secondary institution or academic health setting is strongly preferred
• Strong written and verbal communication skills, including experience developing content for newsletters, websites, social media, and reports for varied audiences is essential
• Demonstrated experience planning and delivering events, workshops, and learning programs in person, virtually, and in hybrid formats
• Experience working across multiple organizations with diverse partners, including health system, government, and community partners; experience engaging patient and community partners is an asset\
• Familiarity with Learning Health System concepts, knowledge mobilization, or implementation science is an asset
• Proven ability to work collaboratively and flexibly within a dynamic team, managing shifting priorities and multiple concurrent activities
• Strong interpersonal skills, with demonstrated professionalism, diplomacy, discretion, and respect in all interactions; ability to explain complex or sensitive information and to build agreement
• Ability to exercise sound independent judgment and a high degree of initiative with minimal guidance
• Experience with University of Calgary processes and systems (e.g., PeopleSoft) is highly desirable
  
  

Application Deadline: November 26, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.