Data & Technology Systems Coordinator, Hunter Hub for Entrepreneurial Thinking

Description

The Hunter Hub for Entrepreneurial Thinking (Hunter Hub) under the Office of the President invites applications for a Data & Technology Systems Coordinator. This Full-time Fixed Term position is for approximately for 18 months (based on length of grant funding), with the possibility of extension.

The Hunter Hub for Entrepreneurial Thinking was created in 2017 through a generous gift from the Hunter Family Foundation. As UCalgary's central community hub for entrepreneurship, the Hunter Hub is advancing the University's vision to be Canada's most entrepreneurial university by helping students, faculty, staff, researchers and community members develop entrepreneurial thinking and pursue opportunities to create meaningful impact.

The Hunter Hub delivers a growing portfolio of programs, events, venture supports and community experiences across the University. As this work continues to scale, so does the volume and complexity of information generated through our programs, participants, events, ventures, partnerships and community engagement. Data currently exists across multiple systems and teams, creating an opportunity to strengthen how information is captured, maintained, connected and translated into useful insights.

The Data & Technology Systems Coordinator will help solve this challenge by establishing practical, consistent and sustainable data practices that enable the Hunter Hub to better understand its community, measure program impact, support decision-making and continuously improve its operations. The role will help bring greater consistency to data collection and management, improve the quality and accessibility of reporting, and support the team in using technology and data more effectively.

This is an opportunity for an emerging data or technology professional to work at the intersection of data, technology, entrepreneurship and higher education. The position will provide hands-on experience working with program data, reporting systems, dashboards, technology workflows and cross-functional teams while contributing to the growth of UCalgary's entrepreneurial ecosystem.

Reporting to the Senior Manager, Operations, the Data & Technology Systems Coordinator will work closely with the Hunter Hub leadership team and staff across programs, operations, marketing and communications, as well as partners across the University.

The position normally works Monday to Friday, 8:30 A.M. to 4:30 P.M., 7 hours per day (35 hours per week). This position is required to maintain confidentiality regarding University, participant, venture and business information and to exercise a high degree of professionalism in the execution of their duties.

Summary of Key Responsibilities (job functions include but are not limited to):

• A university degree in data analytics, business, information systems, computer science, statistics, communications, or a related field.
• Two or more years of experience in data management, data analysis, reporting, business intelligence, technology support or a related area.
• Demonstrated experience working with data sets and using tools such as Salesforce, Excel, Power BI, Tableau, Airtable, Microsoft Lists, or comparable platforms.
• Experience cleaning, organizing, validating and analyzing data from multiple sources.
• Experience developing reports, dashboards or other data visualizations that communicate information clearly to non-technical audiences.
• Demonstrated ability to identify data quality issues and develop practical solutions.
• Strong organizational skills and attention to detail, particularly when working with large volumes of information.
• Strong written and verbal communication skills, with the ability to explain technical or data-related concepts in accessible language.
• Demonstrated ability to work collaboratively with individuals who have varying levels of technical and data literacy.
• Experience working with Microsoft 365, including Excel, Teams, SharePoint and/or Power BI, is an asset.
• Knowledge of University of Calgary systems, processes and policies is an asset.
• Demonstrated commitment to confidentiality, professionalism and responsible data stewardship is required.
  
  

Qualifications / Requirements:

Data Management & Quality

• Support the development and maintenance of consistent data management practices across Hunter Hub programs, events and operations.
• Maintain accurate, complete and organized program, participant, event and venture data across relevant systems.
• Identify data gaps, inconsistencies and duplication and work with team members to resolve issues.
• Support the development and maintenance of data definitions, standards, processes and documentation.
• Assist in establishing consistent approaches to data collection and entry across Hunter Hub programs.
• Maintain data documentation, workflows and reference materials so information can be easily understood and used by the broader team.
• Support appropriate handling of confidential and sensitive information in accordance with University policies and procedures.
• Assist with data cleanup, migration and quality assurance activities as required.
  
  

Reporting, Dashboards & Insights

• Produce recurring reports and dashboards to support Hunter Hub leadership, program teams and operational planning.
• Compile and analyze program, event, participation and venture data to identify trends, patterns and opportunities for improvement.
• Translate data into clear and accessible information that helps staff understand program reach, engagement, outcomes and impact.
• Support the Hunter Hub's KPI and performance measurement framework by maintaining data sources and reporting processes.
• Assist with the preparation of data and reporting for internal leadership, University stakeholders, funders and external partners.
• Support ad hoc data analysis and reporting requests, determining the appropriate data sources and presenting findings in a clear and useful format.
  
  

Systems & Technology Support

• Support the day-to-day administration and effective use of Hunter Hub data and technology systems using Salesforce.
• Maintain and improve workflows between systems used to collect, manage and report program information.
• Work with Hunter Hub staff to identify opportunities to simplify processes, reduce manual work and improve data flow.
• Support the implementation and adoption of new technology, data tools and reporting processes.
• Provide basic training, documentation and one-on-one support to help staff use data systems and tools confidently.
• Troubleshoot routine data and technology issues and coordinate with University technology teams or vendors when additional support is required.
• Assist with evaluating technology solutions and identifying opportunities to improve the Hunter Hub's data infrastructure.
  
  

Program & Operational Support

• Work closely with program and operations staff to understand how data is generated through Hunter Hub programs, events and services.
• Support program teams in developing practical approaches to collecting information without creating unnecessary administrative burden.
• Assist with data requirements for program launches, registrations, surveys, events and other initiatives.
• Support the development and administration of surveys and other feedback mechanisms to measure participant experience, learning, engagement and outcomes.
• Provide data and reporting support for strategic initiatives and projects across the Hunter Hub.
• Contribute to continuous improvement by identifying opportunities to improve processes, workflows and the use of technology.
• Participate in Hunter Hub events and activities as required to understand program delivery and provide operational or technical support.
  
  

Collaboration & Data Literacy

• Build effective working relationships with Hunter Hub staff and University partners who contribute to or use data.
• Promote practical data literacy by developing simple guidance, resources and training materials.
• Work collaboratively with program teams to translate operational questions into useful data and reporting solutions.
• Support a culture of continuous improvement, curiosity and evidence-informed decision-making across the Hunter Hub.
  
  

Application Deadline: November 05, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 1.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.