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Added 3 mins ago
O
National account manager
Olymel
Brampton, ON
- Full-time
Reporting to the National Director, National Chains, the incumbent will be responsible for the following :
Added 17 mins ago
TU
Recruitment Sales Specialist
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 17 mins ago
PI
Senior Director Product Marketing – Competitive and Sales Enablement
Ping Identity
Canada
- Full-time
Reporting to our Vice President of Product and Solutions Marketing, the Senior Director of Product Marketing - Competitive and Sales Enablement will lead the development of competitive…
Added 17 mins ago
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Data Scientist
Amyantek
Toronto, ON · Greater Toronto Area, Canada
- Contract
Reporting to the Director, Data Science, as a Data Scientist a successful candidate will focus on supporting Canadian business units in accelerating the growth and application of advanced…
Added 18 mins ago
Major Gifts Officer
Distress Centre Calgary
Calgary, AB
The Major Gifts Officer reports to the Director, External Relations & Development and is responsible for growing philanthropic support for the Basic Needs Fund (BNF) Collaborative, a…
Added 32 mins ago
IH
Executive Director | Clinical Operations
Interior Health Authority
Kamloops, BC
- Full-time
…healthcare? Interior Health has an exciting opportunity for Executive Director. This role oversees MHSU, long term care and home health services. The location for the role is in Kamloops,…
Added 32 mins ago
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Administrative Assistant
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Erickson, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 32 mins ago
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Faculty Researcher, Natural Resources (Extractive Industries)
College of the North Atlantic
St. John's, NL
- Full-time
Under the supervision of the Director of Industry Innovation the Faculty Researcher will:
Added 32 mins ago
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Toronto, ON · Greater Toronto Area, Canada
- $53.3 to $65.51 CAD / hour
- Full-time
…Professionals and Support Staff. This position reports to the Executive Director…
Added 48 mins ago
UO
Recruitment Sales Specialist
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 48 mins ago
OC
Director, Strategic Programs
Ontario Centre of Innovation
Toronto, ON
- $130,000 to $148,000 CAD / year
- Full-time
Reporting to the Assistant Vice President, Strategic Programs, the Director, Strategic Programs will develop and execute strategies and tactical plans to achieve program and initiative…
Added 1 hour ago
GO
Senior Advisor, Unclaimed Decedent Services & Data Analytics
Government of Manitoba
Winnipeg, MB
- Full-time
…measurement, reporting, and policy. Reporting to the Executive Director, the position provides senior-level advice on complex operational, statutory, financial, and public-interest matters…
Added 1 hour ago
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Director - Geological Data & Database Management
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Toronto, ON
- Full-time
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Added 1 hour ago
VI
Development Manager, Institutional Grants
Vector Institute
Toronto, ON
- $64,400 to $80,500 CAD / year
- Full-time
…establish a structured system for securing grants. Reporting to the Director, Strategic Partnerships, the Development Manager, Institutional Grants will manage a grant portfolio for the…
Added 1 hour ago
GO
Senior Strategic Management Analyst
Government of Manitoba
Winnipeg, MB
- Full-time
Reporting to the Director, Program Reviews, the Senior Strategic Analyst will lead program reviews directed by Treasury Board and senior management in order to determine program…
Added 1 hour ago
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Demand Generation Manager
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Vancouver, BC
- Full-time
Reports To: Director of Marketing and Business Development
Added 1 hour ago
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- Full-time
● Coordinate director onboarding, orientation, and offboarding processes, including preparation
Added 1 hour ago
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Sr. Director, ERP Supply Chain & SAP Technology Platforms, Orthopedics
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NB · Brunswick, NB
- Full-time
DePuy Synthes is recruiting for Sr. Director, ERP Supply Chain & SAP Technology Platforms, Orthopedics.
Added 2 hours ago
HG
Innovation Poduct Developer
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Lincoln, ON
- $65,000 CAD / year
- Full-time
Reporting directly to the Director of Sales and Marketing and working closely with the Principal Product Specialist, this role will drive product innovation, ensure brand alignment, and…
Added 2 hours ago
Job fair October 2026 - Program Worker
Neighbours Community Homes
Canada
Research, plan, implement, and coordinate individualized and group events with the involvement of tenant participants, taking attendance, and collecting other relevant data.
Added 2 hours ago
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Senior Finance Manager
Dalhousie University
Halifax, NS
- Full-time
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax,…
Added 2 hours ago
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Content & Pursuits Coordinator
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Calgary, AB
- Full-time
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Added 2 hours ago
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Postgraduate Education Coordinator
Dalhousie University
Halifax, NS
- Full-time
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax,…
Added 2 hours ago
DU
Administrative Assistant
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Halifax, NS
- Part-time
…care to Nova Scotians while supporting graduate training and research. Supporting the federally funded Dalhousie in Community with Community initiative, reporting to the Health Outcomes…
Added 2 hours ago
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1836 Data Scientist III
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Toronto, ON
- Contract
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University of Calgary

Development Coordinator, Development & Alumni

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Oct 21, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Description

The Office of the Vice President Development & Alumni is currently seeking a Full-time Limited Term Development Coordinator for approximately 2 years.

Do you want to be part of something that changes lives? Help advance innovative medical research and education? The Cumming School of Medicine Office of Development is seeking a highly organized and detail-oriented Development Coordinator to support fundraising initiatives that enable discovery, innovation, and impact.

Reporting to the Senior Director of Development, this role supports multiple fundraisers and the broader Cumming School of Medicine Development team. As the operational backbone of the team, the Development Coordinator helps ensure fundraising activities, donor engagement, gift documentation, and administrative processes run smoothly and efficiently.

We are looking for a self-motivated professional who enjoys administration and operations, thrives in a fast-paced environment, and takes pride in delivering accurate, high-quality work. The successful candidate will be comfortable managing multiple competing priorities, working independently, and balancing routine but essential administrative responsibilities with a variety of projects and activities.

This role is ideally suited to someone who enjoys creating order, keeping projects moving, and providing exceptional administrative support in a dynamic and collaborative environment. It offers the opportunity to make a meaningful impact while building valuable experience in advancement operations, with opportunities to take on additional responsibilities and grow over time.

Summary of Key Responsibilities (job functions include but are not limited to):

Support fundraising and donor engagement:

Coordinate donor meetings, including scheduling, logistics, briefing materials, and follow-up activities
Support multiple fundraisers in executing donor cultivation, solicitation, and stewardship strategies
Develop professional donor correspondence and fundraising support materials
Help ensure donors and partners receive exceptional, timely service and support

Prepare gift documentation"

Draft gift agreements and supporting documentation with a high degree of accuracy and attention to detail
Coordinate internal review and approval processes for gift agreements and related fundraising documentation
Ensure donor commitments and documentation are appropriately recorded, maintained, and tracked
Maintain confidentiality and discretion when handling donor information and gift-related materials

Coordinate donor information and reporting:

Maintain accurate donor and prospect records in the university's fundraising database
Support reporting, tracking, and information management activities that inform fundraising strategy and decision-making
Manage electronic filing and records to ensure information is organized, accessible, and up to date
Handle sensitive and confidential information with professionalism and discretion

Support stewardship and team operations:

Assist with donor recognition activities, stewardship initiatives, and special events
Coordinate calendars, meetings, logistics, and follow-up activities for multiple fundraisers
Prepare and reconcile expense reports and support administrative processes across the team
Maintain stewardship tracking, electronic filing systems, office supplies, mail, and other departmental administrative functions
Support special projects and contribute to the overall effectiveness of the Development Office

Qualifications / Requirements:

We're looking for someone who is exceptionally organized, proactive, detail-oriented, and enjoys supporting the behind-the-scenes work that makes fundraising successful.

Qualifications include:

Post-secondary education or an equivalent combination of education and experience, along with a minimum of two years of experience in a coordinator, administrative, customer service, or operations-focused role
Exceptional attention to detail and commitment to accuracy, particularly when preparing documentation and managing information
Demonstrated ability to manage multiple priorities and shifting deadlines while maintaining a high standard of work
Experience coordinating calendars, meetings, travel arrangements, and other complex administrative processes
Strong written, verbal, and interpersonal communication skills
Experience working with databases or CRM systems and Microsoft 365 applications
Ability to work independently, exercise sound judgment, and complete routine but critical tasks with minimal supervision
Strong organizational and time-management skills, with the ability to prioritize competing requests effectively
Professionalism and discretion when handling confidential and sensitive information
A positive attitude, learning mindset, and willingness to take initiative and continuously improve processes
Considered an asset:

Experience in fundraising, advancement, higher education, healthcare, or the not-for-profit sector
Knowledge of donor stewardship, gift administration, or fundraising operations
Experience supporting multiple professionals or a busy team environment

Why you'll enjoy working here:

Collaborative environment: Work alongside world-class researchers, physicians, and development professionals who are committed to advancing health innovation.
Impactful work: Your work will help strengthen relationships with donors whose philanthropy supports life-changing research, education, and patient care.
Community engagement: Be part of a university that values community involvement and economic impact, helping to create meaningful change in our community and beyond.
Hybrid work environment: Our hybrid working model offers the best of both worlds, combining the vibrancy of on-campus collaboration with the flexibility of working from home.
Comprehensive benefits: Enjoy a competitive total rewards package, including extended health and dental benefits, generous paid time off, professional development opportunities, and participation in a pension plan.

Application Deadline: October 21, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Coordinate donor meetings, correspondence, fundraising materials, gift agreements, donor records, reporting, stewardship activities, and events for multiple fundraisers. Maintain accurate and confidential documentation and records while supporting team operations, administrative processes, and special projects.

Requirements

Requires post-secondary education or an equivalent combination of education and experience, plus at least two years in a coordinator, administrative, customer service, or operations-focused role. Candidates should demonstrate strong organization, accuracy, communication, prioritization, database and Microsoft 365 experience, independent judgment, and discretion with confidential information.

Skills

Fundraising Coordination
Donor Engagement
Gift Documentation
Donor Stewardship
Calendar and Meeting Coordination
Database and CRM Management
Microsoft 365
Records Management
Expense Reporting
Written Communication
Verbal Communication
Attention to Detail
Confidentiality
Organization
Time Management
Prioritization

Benefits

Extended Health Benefits
Dental Benefits
Paid Time Off
Professional Development Opportunities
Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Fundraising
Donor Engagement
Donor Cultivation
Donor Solicitation
Donor Stewardship
Gift Agreements
Gift Administration
Advancement Operations
Fundraising Operations
Donor Records
Prospect Records
Fundraising Database
CRM Systems
Microsoft 365
Reporting
Information Management
Records Management
Electronic Filing
Donor Recognition
Special Events
Calendar Coordination
Meeting Coordination
Travel Arrangements
Expense Reports
Confidential Information
Higher Education
Healthcare
Not-for-Profit

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