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Added 3 mins ago
Part-Time Receptionist / Administrator
iA Private Wealth
Oshawa, ON
Part-Time Receptionist / Client Service Associate
Added 3 mins ago
IG
Financial Advisor
Infotree Global Solutions
Toronto, ON
- Contract
The role of Account Manager plays a vital part in ensuring we deliver the highest quality of customer service to our clients.
Added 4 mins ago
EB
Beauty Advisor/Artist Beauty Advisor - The Cosmetic Company Store- Seasonal Part time - Quebec (QC)
ELC Beauty LLC
Montreal, QC
- Part-time
You may be eligible to participate in the applicable Commission/Bonus Plan, under the plan guidelines in effect at the time of hire. Additional details regarding the commission plan will be…
Added 34 mins ago
RJ
Sales Advisor - Rolex Boutique
Raffi Jewellers Inc. Cambridge | Montreal | Waterloo
Cambridge, ON
- Full-time
As a Sales Advisor, you will serve as the esteemed ambassador of the brand, embodying its values of excellence and quality. Your role is pivotal in delivering a world-class, personalized…
Added 53 mins ago
CD
Educational Advisor - Language of Instruction and Reception (Secondary)
Centre de services scolaire Marguerite-Bourgeoys
LaSalle, QC
- $31.03 to $54.98 CAD / hour
- Full-time
- On-site
…The environment values welcome, listening, and success. Be part of a dedicated and human team.Being an educational advisor means supporting the development of effective and innovative…
Added 1 hour ago
PH
Radiation Oncologist - BC Cancer - Vancouver
Provincial Health Services Authority
Vancouver, BC
- Full-time
…Surgeons of Canada, or hold an equivalent qualification, by the time of…
Added 1 hour ago
PH
General Duty Staff Nurse, Cancer Care
Provincial Health Services Authority
Surrey, BC
- Full-time
BC Cancer is part of the Provincial Health Services Authority (PHSA).
Added 1 hour ago
RB
Associate Wealth Advisor / Financial Planner
Royal Bank of Canada
Vancouver, BC
- Full-time
As an Associate Wealth Advisor / Financial Planner you will work with a high performing Investment Advisor team and be responsible for providing proactive advice and support to our clients…
Added 1 hour ago
PH
General Duty Staff Nurse, Cancer Care
Provincial Health Services Authority
Abbotsford, BC
- Full-time
BC Cancer is part of the Provincial Health Services Authority (PHSA).
Added 2 hours ago
Z
Customer Success Manager
Zappix
Success, SK
- Full-time
Customer Success Manager is a key part of our Customer Success organization. The CSM is the trusted advisor who will manage all aspects of the customer lifecycle. From deployment and…
Added 2 hours ago
CS
Client Advisor (Part-Time) - Yorkdale, Maison Margiela
CALZATURIFICIO STEPHEN S.R.L.
Toronto, ON
- Part-time
In 2002, the French house became part of OTB. Along with sister brands of the group, Maison Margiela continues pushing the boundaries of modern fashion while preserving its distinctive…
Added 2 hours ago
CB
Sales Associate - CosmoProf Store # 07413
CosmoProf Beauty
Cranbrook, BC
- Full-time
By working at Cosmoprof Canada, you would be part of the largest hair and beauty supplier in the world, and we are on a mission to empower our customers to express themselves through hair –…
Added 2 hours ago
V
Production Coordinator
VAST_BC
Vancouver, BC
- Part-time
…lived experience of torture and trauma, and an influential advisor and trainer to multiple levels of policy makers and…
Added 3 hours ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
…around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a company taking on new…
Added 4 hours ago
S
IT Technology Services Senior Specialist - Linux Administration, Hyperscaler, Pacemaker Operations
SAP
Toronto, ON
- Full-time
The Enhanced Operation Service is part of SAP Enterprise Cloud Services Delivery organization. This is a dedicated team which will focus on leading and optimizing strategic customers’…
Added 4 hours ago
R&
Tax Manager
Robertson & Company Ltd.
Mississauga, ON
- Full-time
Manage and review tax engagements to ensure completion on time and within budget
Added 5 hours ago
BC
Technology Implementation Lead
Bechtel Corporation
Toronto, ON
- Other
…Project Delivery team (comprising the customer, MX; the Technical Advisor, and Bechtel as the Delivery…
Added 6 hours ago
C
Account Manager (Spanish Speaker)
Cloudtalk
Remote, Canada
- Full-time
- Remote
…Point Nine, and HenQ. We’re investing in making AI a natural part of every business conversation and helping companies get more value from every…
Added 6 hours ago
C
Account Manager (Spanish Speaker)
CloudTalk
Toronto, ON
- Full-time
…Point Nine, and HenQ. We're investing in making AI a natural part of every business conversation and helping companies get more value from every…
Added 6 hours ago
S
Paid Services Beauty Advisor - Part Time
sephora.com
St. John's, NL
- $18.5 to $23.15 CAD / hour
As our Paid Service Beauty Advisor, you are an expert in all thing’s beauty! You’re here to guide our clients on their beauty journey at the Beauty Studio & beyond. It’s not just about the…
Added 6 hours ago
S
Beauty Advisor - Full Time
sephora.com
Red Deer, AB
- $17 to $20 CAD / hour
- Full-time
Your role at Sephora Canada: As a Beauty Advisor, you'll be the face of Sephora Canada’s welcoming every client with warmth, confidence, and a passion for all things beauty. Through…
Added 8 hours ago
RM
Sales Associate | Canmore (Full-Time, October - January)
Rocky Mountain Soap Company
Canmore, AB
- From $19 CAD / hour
- Full-time
- On-site
…team means finding those who share the belief that we are a part in the greater ecosystem, working together to make a positive impact in our communities and for the Earth.Are you a…
Added 8 hours ago
RM
Sales Associate | Banff (Part-Time, October - January)
Rocky Mountain Soap Company
Banff, AB
- From $19 CAD / hour
- Part-time
- On-site
…team means finding those who share the belief that we are a part in the greater ecosystem, working together to make a positive impact in our communities and for the Earth.Are you a…
Added 8 hours ago
RM
Sales Associate | Banff (Full-Time, October - January)
Rocky Mountain Soap Company
Banff, AB
- From $19 CAD / hour
- Full-time
- On-site
…team means finding those who share the belief that we are a part in the greater ecosystem, working together to make a positive impact in our communities and for the Earth.Are you a…
Added 8 hours ago
BC
Manager, FP&A Corporate Groups
Bell Canada
Montréal, QC
- $38.5 to $91.76 CAD / hour
- Full-time
- On-site
…environment that supports creativity and growth. Want to be part of a diverse team where your work makes a real impact? If you're inspired by innovation that advances how people connect and…

University of Calgary

Development Coordinator, UCVM

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Oct 13, 2026
Experience: 2 to 3 years of progressive client and/or customer service experience in an organization.
Posting language: English
Posted: Oct 6, 2026

Original job description

Description

This opportunity is currently available for internal applicants only as THERE IS A STRONG INTERNAL CANDIDATE FOR THIS POSITION.

The Faculty of Veterinary Medicine is currently seeking a Full-time Limited Term Development Coordinator for approximately 6 months.

The University of Calgary Faculty of Veterinary Medicine (UCVM) is driven by a vision of a world where animal, human and environmental health thrives. Guided by the principles of One Health and One Community, UCVM advances knowledge, education and care through innovative research, immersive clinical training and meaningful community partnerships. As Alberta¿s only veterinary school, UCVM is committed to addressing complex health challenges and creating lasting impact locally and globally.

The Office of Advancement exists for the mutual benefit of the University of Calgary and its stakeholders, coordinating development, alumni relations, communications, and community partnerships.

This position reports to the Director of Development, UCVM, providing support to the Director of Development, UCVM. The position works closely with other members of the UCVM Team, university Advancement Office, and members of many other business units within UCVM. The Development Coordinator supports the overall goal of this portfolio by ensuring the accurate and timely capture of relevant information on current donors and prospects that will help guide decision-making and generate gifts.

The Development Coordinator will provide administrative support with emphasis on decision-making and highly developed organizational skills and the ability to anticipate needs, plan, organize, coordinate, and perform work with no or very little direction. Strong time management skills, and must have the ability to set own priorities, and to manage and prioritize multiple tasks to deadline.

The successful candidate will possess maturity, self-confidence and poise to deal appropriately with a wide variety of people from the student level to high-profile community leaders and dignitaries and display a strong work ethic in all assignments which may vary from routine tasks to complex projects.

The position has a high volume of work driven by constant deadlines. The Development Coordinator has access to highly sensitive and confidential information, and interacts with key external stakeholders including donors, alumni and community leaders.

Early morning, evening and weekend hours are, on occasion, required. This position works out of the Spy Hill campus.

Summary of Key Responsibilities (job functions include but are not limited to):

Securing key meetings with high-level internal and external stakeholders. This may include the creation of briefing notes and presentations.
Processing donations and donor designations in accordance with development office procedures - submission of Gift Designation Forms, processing of Gift Agreements, Checklists and Terms of Reference
Ensuring accurate updating of Prospect Management module in a timely manner
Coding records of engagement from team briefing and contact notes into the database in appropriate fields
Extracting relevant information from contact reports to create, code and update records of engagement appropriately
Conducting preliminary research on identified prospects and donors including biographical and philanthropic interest and coding the information on the prospect record for use by development staff
Maintaining up-to-date documentation on prospect and donor record, ensuring that it is comprehensive, current and user-friendly, including managing and updating all biographical information
Supporting the UCVM donor stewardship activities including thank you letters as well as the execution of donor recognition events, naming dedications launches of initiatives, recording acknowledgements and uploading documents into the database, and supporting the preparation of stewardship materials.
Administer and/or take minutes for internal team meetings
Support gift administration and related documentation, including the preparation, tracking and coordination of gift agreements, gift designation forms, and other development documentation.
Coordinate the administration and tracking of donor-funded awards, sponsorships, and other philanthropic commitments.
Coordinate fundraising, sponsorship, and donor engagement activities, including stakeholder outreach, information gathering, documentation, recognition, tracking and follow-up.
Coordinate and schedule donor, sponsor and stakeholder meetings, including meeting logistics, briefing materials and follow-up activities.
Maintain accurate donor, prospect and engagement information within Blackbaud CRM and related advancement systems.
Plan and coordinate fundraising, stewardship and donor engagement events in collaboration with faculty and Development and Alumni colleagues.
Support the administration and coordination of the Faculty of Veterinary Medicine Pet Memorial Program.
Collaborate with Development and Alumni colleagues and other university partners to ensure alignment with development processes, policies, procedures and compliance requirements
Performing other related duties as required and assigned

Qualifications / Requirements:

University degree or related education preferred and a minimum of 2 years directly related experience, preferably in a fundraising or post-secondary educational setting. Experience working with a veterinary faculty, UCVM, or in the animal health, agricultural or related sectors is considered an asset. Additional desired competencies include:

2 to 3 years of progressive client and/or customer service experience in an organization.
Excellent computer skills including database/information management with particular experience using Blackbaud and Microsoft Office 365.
Familiarity with the principal tools and techniques for development moves management.
Experience in higher level data functions including queries, exports, imports and mail merges.
Strong organizational and time-management skills, attention to detail and accuracy.
Ability to multi-task, prioritize and meet competing deadlines.
Demonstrated professionalism, tact and maturity in handling highly sensitive and confidential information ethically and with discretion.
Able to work well under pressure, in an environment with daily deadlines.
Ability to work both independently and as part of a team and to work effectively in a large, complex, dynamic and sophisticated organization.
Knowledge of basic office equipment such as photocopiers, fax machines and printers.
Able to remain positive and confident under pressure.
Ability to build productive working relationships with clients and team members.
Must have the ability to deal with frequent interruptions in a cooperative and professional manner.
Must be open to learning and development and be willing to accept new challenges and assignments.
Understands and maintains confidentiality, demonstrating diplomacy and good judgment.
Demonstrated ability to exercise judgment within established guidelines.
A high level of knowledge and understanding of University policy and procedures would be a definite asset.
Experience in a fund development office is an asset. Knowledge in development practices and the processes and functions of the units within, also the systems utilized for day to day business; Blackbaud CRM, Net Community, PeopleSoft and SharePoint will be an asset.
Ability to manage and deliver assigned special projects on time.

Application Deadline: October 13, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Coordinate donor and prospect records, gift documentation, fundraising and stewardship activities, and donor-funded awards using Blackbaud CRM and related systems. Arrange stakeholder meetings and events, prepare briefing and stewardship materials, support team administration, and ensure development activities follow university processes and policies.

Requirements

A university degree or related education is preferred, along with at least two years of directly related experience; fundraising or post-secondary experience is preferred. Candidates should have strong organizational, database, communication, and time-management skills, with Blackbaud and Microsoft Office 365 experience, discretion with confidential information, and the ability to manage competing deadlines.

Skills

Donor Relations
Fundraising Coordination
Gift Administration
Prospect Research
Blackbaud CRM
Database Management
Data Accuracy
Event Coordination
Stakeholder Engagement
Meeting Coordination
Briefing Materials Preparation
Stewardship
Project Coordination
Time Management
Confidentiality
Microsoft Office 365

Visa sponsorship

Not detected in the job text

Keywords

Fundraising
Development
Donor Relations
Prospect Management
Donor Stewardship
Gift Agreements
Gift Designation Forms
Donor-Funded Awards
Sponsorships
Blackbaud CRM
Net Community
PeopleSoft
SharePoint
Microsoft Office 365
Database Management
Data Queries
Data Exports
Data Imports
Mail Merges
Moves Management
Prospect Research
Contact Reports
Stakeholder Engagement
Event Coordination
Veterinary Medicine
Higher Education
Confidential Information
University Policies And Procedures

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