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Added 14 mins ago
CS
Client Advisor, Vancouver - Maison Margiela
CALZATURIFICIO STEPHEN S.R.L.
Vancouver, BC
- Full-time
In 2002, the French house became part of OTB. Along with sister brands of the group, Maison Margiela continues pushing the boundaries of modern fashion while preserving its distinctive…
Added 1 hour ago
CB
Sales Associate - CosmoProf Store # 07376
CosmoProf Beauty
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- Part-time
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Added 2 hours ago
GF
Representative, District Sales (Windsor)
Gordon Food Service
Windsor, ON
- Full-time
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Added 5 hours ago
DA
Service Advisor
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Lethbridge, AB
- Full-time
We're looking for a Service Advisor who brings more than just technical knowledge. We want someone with energy, personality, and a proven ability to build relationships, overcome…
Added 6 hours ago
BC
Moncler Sales Support Advisor (Holt Renfrew Bloor)
BoF Careers
Toronto, ON · Greater Toronto Area, Canada
- Part-time
Reporting to a member of store leadership, the Part-Time Sales Support Advisor partners with the store team to deliver a seamless, personalized, and elevated experience for every Moncler…
Added 9 hours ago
IF
Conseiller(ère) au service à la clientèle |Québec
Impact Fulfillment Services
Ottawa, ON · Vanier, ON
- Full-time
Added 11 hours ago
M
Manager, Tax
Mecka
Remote, Canada
- $135,000 to $155,000 USD / year
- Full-time
- Remote
Tax touches every part of our business model: the entities and teams we run in several jurisdictions, the payments we send across borders to a large base of contributors and partners, the…
Added 11 hours ago
M
Manager, Tax
Mecka.ai
Richmond Hill, ON
- $135,000 to $155,000 USD / year
- Full-time
Tax touches every part of our business model: the entities and teams we run in several jurisdictions, the payments we send across borders to a large base of contributors and partners, the…
Added 11 hours ago
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VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
…around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a company taking on new…
Added 17 hours ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
…around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a company taking on new…
Added 19 hours ago
A
Senior Service Designer
Aviso
Toronto, ON
- $95,000 to $105,000 CAD / year
- Full-time
Serve as a role model and advisor, elevating customer centricity, inclusive design and design maturity across the organization
Added 23 hours ago
Sales Advisor
Reliance Home Comfort
Sarnia, ON
By joining Reliance as a Sales Advisor, you’ll become an important team member and will be provided with the tools you need to succeed. We have ambitious growth plans and are looking for…
Added 1 day ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
…around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a company taking on new…
Added 1 day ago
C
Bilingual Senior HR Business Partner – Corporate Groups
CBC/Radio-Canada
Ottawa, ON
- Full-time
…operational and people strategies. You will serve as a trusted advisor, proactively addressing key business challenges, guiding organizational change, managing labour relations, and…
Added 1 day ago
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Retail Advisor - Part Time
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As a Part-Time Retail Advisor (Inbound Field Specialist), you may be the only Clutch team member a customer ever meets in person. Our entire car-buying and selling journey happens online -…
Added 1 day ago
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Health Safety Environment Coordinator
BAUER Foundations Canada Inc.
Richmond, BC
- $35 to $45 CAD / hour
- Contract
Work with HSE Director, BC Regional Director, BC Regional HSE Advisor, Project Managers and Site Supervisors to keep safety procedures maintained to a high standard.
Added 1 day ago
CL
Client Service Associate, Insurance and Investments
Canada Life
Winnipeg, MB
- Full-time
We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:
Added 1 day ago
C
Bilingual Senior HR Business Partner – Corporate Groups
CBC/Radio-Canada
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
…operational and people strategies. You will serve as a trusted advisor, proactively addressing key business challenges, guiding organizational change, managing labour relations, and…
Added 1 day ago
M
Tax Operations Representative
Manulife
Waterloo, ON · Montreal, QC · Halifax, NS
- Full-time
Reporting to the Manager of Tax Operations, the incumbent of the position is primarily responsible for handling advisor and customer interactions - including both outbound calls and…
Added 1 day ago
Senior Member Experience Advisor (MAC)
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Added 1 day ago
RJ
Financial Advisor Assistant
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Support the Financial Advisor(s) in growth of the overall business;
Added 1 day ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
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…around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a company taking on new…
Added 1 day ago
UO
Research Assistant, Clinical Neurosciences
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Calgary, AB
- Part-time
…applications for a Research Assistant. This Fixed Term Recurring Part-time position is for approximately 1 year (based on length of grant funding), with the possibility of…
Added 1 day ago
NC
Professor, Electrical (26-44)
Northern College of Applied Arts and Technology
Timmins, ON
- Full-time
…benefits and generous pension packages to our eligible full-time employees with purposeful, rewarding work, supportive supervisors, and positive, engaged work…
Added 1 day ago
DB
Part Time Bridal Sales
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Responsible for providing exceptional service to multiple customers at one time and contribute to the store achievement of 5-Star Customer Service. Proactively address customer concerns…

Closed listing

University of Calgary

Gift Processing and Tax Receipting Analyst, VP Development and Alumni

Calgary, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Oct 9, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Archived listing. The details below describe a past opening.

Description

VP Development and Alumni is currently seeking a Full-time Regular Gift Processing and Tax Receipting Analyst.

The Advancement Services unit supports fundraising, alumni engagement, and communications across the University of Calgary through gift acceptance and management, alumni and donor research and prospect services, impact and financial reporting, and data management.

As a member of the Gift Processing and Tax Receipting (GPTR) team within Advancement Services, this position reports to the Manager, Gift Processing and Tax Receipting. The Analyst supports the accurate, timely, and compliant processing and receipting of charitable gifts and contributes to donor stewardship and institutional accountability.

The role operates in a deadline-driven environment with peak periods tied to fundraising activity and regulatory requirements. It involves regular collaboration with colleagues in Development and Alumni and with internal and external stakeholders, including donors and central financial units (e.g., Accounts Receivable, Financial Reporting, Research Accounting). The work is performed across multiple advancement and financial systems, including the constituent relationship management (CRM) system and related online giving and payment platforms.

Inaccuracies in processing or interpretation may have significant consequences for donors, Financial Services, and the reputation of the University. The position requires the consistent application of established policies, procedures, and applicable legislation related to charitable receipting and gift administration.

Summary of Key Responsibilities (job functions include but are not limited to):

Gift Processing & Tax Receipting - 50%

Outcome: All charitable gifts received by the University are accurately recorded, securely tracked, and processed in compliance with policy and regulation, from receipt through receipting.

Receive and process charitable gifts received through multiple channels (e.g., online giving, teleâ€`marketing, direct mail, events, workplace giving, corporate matching), ensuring completeness, accuracy, and eligibility for receipting.
Record, track, and document all gifts received using established intake and control processes, ensuring payments and supporting documentation are logged, safeguarded, and fully traceable throughout the processing lifecycle.
Enter and maintain donation records in the advancement CRM, ensuring correct attribution (donor, payment method, designation, tribute, matching, and schedules).
Verify receipting requirements and issue appropriate charitable tax receipts in accordance with University policies and applicable Canada Revenue Agency (CRA) regulations. Process recurring payments (credit card and EFT); manage declines, expiries, and non-sufficient funds (NSF) by contacting donors through approved channels and documenting outcomes in accordance with established procedures.
Prepare receipt delivery (electronic and/or print) in alignment with service standards and donor preferences.
Complete and submit corporate matching gift documentation to external organizations, as required.
Review fundraising initiatives, including online campaigns, crowdfunding, and event-related giving, to ensure gifts can be processed and receipted appropriately and in alignment with University guidelines and regulatory requirements.
Administer user access to approved third-party donation and payment platforms as directed; retrieve, review, and import transaction data into the CRM, ensuring data integrity.
Support the processing of donations and registration fees associated with events by reviewing required information and confirming readiness for gift processing purposes.
Handle confidential donor and payment information in accordance with University policies, privacy requirements, and payment-handling standards.

Financial Controls & Reconciliation Support - 20%

Outcome: Gift records entered by the Analyst align with financial system data, and discrepancies are identified, investigated, and clearly documented.

Reconcile individual gifts and transactions entered into the CRM against corresponding financial records.
Identify, investigate, and document discrepancies between the CRM and PeopleSoft Financials, including locating and validating appropriate journal information.
Provide explanations and supporting documentation for variances, suspense items, or exceptions, as requested by the GPTR Manager.
Support reconciliation, audit, and review activities by providing transaction-level detail and documentation.

Stakeholder Service & Advisory - 20%

Outcome: Donors and University stakeholders receive timely, accurate information and guidance related to gift processing and receipting.

Respond to inquiries from donors, faculties, departments, and central administrative units regarding gift receipt, processing status, receipting, and documentation.
Provide guidance on the receipting and processing implications of fundraising activities (e.g., events, tributes, crowdfunding) in accordance with University policy and CRA regulations.
Refer complex, exceptional, or higher-risk scenarios to the Senior Analyst or GPTR Manager for review and direction.
Liaise with Development and Alumni partners (e.g., Annual Giving, Strategic Events, Data teams) to support fundraising initiatives and donor stewardship efforts.

Process Improvement & Operational Support - 10%

Outcome: GPTR processes remain effective, compliant, and responsive to operational needs.

Identify recurring issues or inefficiencies in intake, processing, or tracking practices and propose improvements to enhance accuracy, timeliness, and control.
Contribute to the development, maintenance, and updating of GPTR procedures and documentation in collaboration with the GPTR Manager and team members.
Support unit initiatives and peak-period activities (e.g., Giving Day, calendar and fiscal year-end), and perform related operational duties as assigned in support of GPTR priorities.

Qualifications / Requirements:

The successful candidate will possess the following education, experience, and expertise:

University degree with a concentration in Business, Accounting, Finance, Operations, Information Systems, or a related discipline, or an equivalent combination of education and relevant experience.
Three to five (3-5) years of experience in a related role, such as banking, accounting, financial administration, advancement services, or a similar environment involving regulated financial transactions.
Demonstrated knowledge of general accounting principles, with a working understanding of Canada Revenue Agency (CRA) regulations related to charitable donations and receipting.
Experience working with large datasets and enterprise systems; experience with advancement databases (e.g., CRM systems) and financial systems (e.g., PeopleSoft) is considered an asset.
Strong proficiency with Microsoft Office applications, particularly Excel, to support data analysis, reconciliation, and reporting.
Experience handling financial transactions and reconciliations in a high-volume, accuracy-driven environment.
Ability to organize and prioritize work effectively in a deadline-driven environment with changing priorities.
Strong written and verbal communication skills, with the ability to provide professional service and guidance to internal stakeholders.
Ability to work both independently and collaboratively as part of a team.
Knowledge of University policies, procedures, or experience in a post-secondary or non-profit environment is considered an asset.

Application Deadline: October 9, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

About employer

More about this job

Responsibilities

Process and receipt charitable gifts accurately and in compliance with University policies and CRA regulations, maintaining donor records and handling payment information across advancement and financial systems. Reconcile gift records with financial data, respond to donor and stakeholder inquiries, support fundraising initiatives, and contribute to process improvements and operational activities.

Requirements

A university degree in business, accounting, finance, operations, information systems, or a related field - or equivalent education and experience - is required, along with 3–5 years of relevant experience. Candidates should have accounting and charitable receipting knowledge, experience with high-volume financial transactions and reconciliations, strong Excel and communication skills, and the ability to work accurately under deadlines.

Skills

Gift Processing
Charitable Tax Receipting
Financial Reconciliation
Accounting Principles
CRA Regulations
Data Analysis
Microsoft Excel
CRM Data Management
PeopleSoft Financials
Payment Processing
Financial Controls
Donor Service
Stakeholder Communication
Regulatory Compliance
Process Improvement
Workload Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Advancement Services
Gift Processing
Charitable Receipting
Canada Revenue Agency
CRA Regulations
CRM
PeopleSoft Financials
Microsoft Excel
Microsoft Office
Financial Reconciliation
General Accounting Principles
Financial Controls
Payment Processing
Electronic Funds Transfer
Credit Card Processing
Recurring Payments
Data Integrity
Donor Stewardship
Corporate Matching Gifts
Online Giving Platforms
Crowdfunding
Event Fundraising
Audit Support
Privacy Requirements
Financial Reporting
Research Accounting
Suspense Items
Transaction Documentation
Process Improvement

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