Jobs in Canada

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Added 7 days ago
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Machining Production Manager
Safran
Mirabel, QC
- Full-time
The manager is responsible for all operations of a value chain to ensure performance in terms of delivery, production, efficiency, quality, and health, safety, and environment (HSE). Under…
Added 7 days ago
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Senior Civil Engineer- Water
Stantec
Burnaby, BC
- Full-time
In office a minimum of 2 days per week
Added 7 days ago
BE
Manager, Human Resources, Occupational Health & Safety
BC Energy Regulator
Fort St. John, BC
- Full-time
The Manager, Human Resources, Occupational Health & Safety (Manager) is responsible for advancing a healthy, safe, and inclusive work environment across the BCER. With a primary focus on…
Added 7 days ago
UO
Energy Conservation Engineer
University of British Columbia
Vancouver, BC · UBCV | Campus Energy Centre (CEC)
- $9,599.75 to $14,385.5 CAD / month
- Full-time
- Providing sustainable energy expertise into major project design/development process, climate plans, green building plans, sustainability reporting and behavior change programs;
Added 7 days ago
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Home Centre Associate (Full-Time) - Red Deer - Central Alberta Co-op
Co-op
Red Deer, AB
- Full-time
Leadership Development Program: Take advantage of growth opportunities and advance your career within our organization. Select the link for more information:
Added 7 days ago
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Replenishment - Manager Replenishment (In Store)
Sobeys
Saskatoon, SK
- Full-time
…banners, virtual healthcare and an Employee and Family Assistance Program, learning and development opportunities, parental leave top-up, and paid…
Added 7 days ago
IR
Regional Patient Care Manager
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Reporting to the Director Health Services, Acute Care, the Regional Patient Care Manager is accountable for providing regional professional nursing management and support for the direct…
Added 7 days ago
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Apprenticeship Training Specialist
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- Full-time
Reporting to: Manager, Apprenticeship Training and Partnerships
Added 7 days ago
SI
Manager, Health & Safety
Saputo Inc.
Port Coquitlam, BC
- Full-time
…in the Atlantic region. Providing guidance to the location’s leadership team as with our employees to adopt best behavior and procedures to reflect the priority and focus we have on health…
Added 7 days ago
UO
Manager, Program Facilitation, Institutional Programs
University of Calgary
Calgary, AB
- Full-time
The Office of Research Services in VP Research is currently seeking a Full-time Limited Term Manager for approximately 12 months.
Added 7 days ago
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AI & Data Governance Program Manager
Swim Recruiting
Vancouver, BC
- $80 to $90 CAD / hour
- Contract
As a result of investment in AI our client is seeking a Program Manager for their AI and Data Governance program, owning the day-to-day operations and roadmap that help enterprise data and…
Added 7 days ago
FV
Manager, Strategic Relationships and Partnerships
Fraser Valley Health Care Foundation
Abbotsford, BC
- Full-time
As Manager, Strategic Relationships and Partnerships, you will lead the Foundation's major gifts, legacy giving, grants and partnerships with businesses, foundations and community…
Added 7 days ago
AE
Civil Engineer
Associated Engineering
Vancouver, BC
- Full-time
…related to transportation infrastructure including options development, planning, design, tendering and contract administration. You will have hands-on involvement leading and preparing…
Added 7 days ago
P&
Gestionnaire, stratégie et planification financière (FP&A) / Manager FP&A Strategy
Pratt & Whitney
Longueuil, QC
- Full-time
Added 7 days ago
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Business Development Manager
Olympia Tile+Stone Inc.
Toronto, ON
- Full-time
We are seeking an experienced, results-driven Business Development Manager to drive Flextile's sales growth, market expansion, and strategic business development initiatives across Canada…
Added 7 days ago
Director, Program Policy & Innovation
Government of Alberta
Alberta
The Disability Policy and Supports Branch provides leadership for provincial disability policy and programs. This role leads the Program Policy and Innovation unit, which supports the full…
Added 7 days ago
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Full Time Store Manager (Optical): Victoria, BC
Specsavers
Victoria, BC
- Full-time
As a Store Manager at Specsavers, you’ll play a key role in helping customers see and feel their best. You’ll run the daily retail operations of Specsavers’ store. As the leading…
Added 7 days ago
FH
Assistant Restaurant Manager
Fairmont Hotels & Resorts
Banff, AB
- Full-time
Must have 2 years previous experience as a Leader in Food & Beverage; preferably in a full service hotel or upscale restaurant · Must have pro-serve certification and POS system experience
Added 7 days ago
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2600002691 - Registered Nurse
Lakeridge Health
Oshawa, ON · Greater Oshawa Metropolitan Area
- Internship
" Must have a exemplary performance and attendance record;
Added 7 days ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Must have access to a reliable vehicle and the ability to travel within the community as required · Must be available to work 12 hours day shifts from Monday to Sunday
Added 7 days ago
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Customer Service Coordinator- 6 Month Contract
The Home Depot
Vaughan, ON
- Full-time
…who share the same resources. They provide customer service leadership as well as act as the final escalation point for all supply chain customer service…
Added 7 days ago
PS
Summer 2027 Student Sales Agronomist Intern - Southern Ontario
PRIDE Seeds
Pain Court, ON
- Full-time
…technological innovation. With a continuous focus on research and development, we bring the most advanced and high‑performing seed varieties to the market, creating new growth opportunities…
Added 7 days ago
PS
Summer 2027 Student Sales Agronomist Intern - Alberta
PRIDE Seeds
Pain Court, ON
- Full-time
…technological innovation. With a continuous focus on research and development, we bring the most advanced and high‑performing seed varieties to the market, creating new growth opportunities…
Added 7 days ago
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Assistant Spa Manager
AccorHotel
Lake Louise, AB
- Full-time
The Assistant Spa Manager will work closely with and support the Spa Director in overseeing the daily operations of the spa, ensuring exceptional guest service, operational excellence, and…
Added 7 days ago
AG
Superintendent – Fixed Plant Maintenance, Planning & Reliability
Artemis Gold - Blackwater Project
BC
- Other
Ability to maintain high levels of performance over 12-hour shift.

University of Calgary

Manager, Program Facilitation, Institutional Programs

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 18, 2026
Education: Master’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

The Office of Research Services in VP Research is currently seeking a Full-time Limited Term Manager for approximately 12 months.

This position reports to the Director, Institutional Programs and provides operational leadership for the University's intake and review processes related to major institutional research funding programs, including CFI, Genome Canada, NFRF Transformation, NSERC CREATE, and other strategic funding opportunities.

The incumbent supervises a team of staff responsible for supporting funding application development and administration activities, while coordinating the day-to-day operation of established institutional funding processes. Working with researchers, administrators, funding agencies, and internal service units, the position supports the successful development and submission of complex institutional funding applications. They are also accountable for the operational effectiveness and delivery of institutional funding programs and associated support services. Within established strategic and policy frameworks, the position exercises independent judgment in setting operational priorities, allocating staff resources, resolving complex issues, adapting processes to meet evolving sponsor and institutional requirements, and ensuring service standards are achieved.

The position leads the operational planning and execution of major institutional funding competitions, balancing competing priorities, timelines, and resource constraints across multiple concurrent initiatives. The incumbent regularly makes decisions regarding workflow design, staff deployment, process implementation, and stakeholder engagement strategies to support successful funding outcomes and continuous service improvement.

Summary of Key Responsibilities (job functions include but are not limited to):

Operational Leadership and Staff Supervision

Supervises staff supporting the University's institutional research funding application processes.
Provides day-to-day leadership, coaching, workload coordination, and performance feedback to team members.
Supports staff training and onboarding activities.
Assists with workforce planning to ensure adequate support is available during peak funding periods.
Promotes a collaborative, service-oriented team environment.
Leads recruitment, performance management, professional development, and succession planning activities for staff.
Evaluates team effectiveness and implements changes to optimize operational performance and service delivery.
Establishes operational priorities, performance expectations, service standards, and workload distribution for the team.
Monitors operational outcomes and adjusts staffing assignments and resources to address changing demands and deadlines.

Institutional Funding Process Administration

Oversees operational planning and execution of institutional funding competitions and strategic research funding initiatives.
Coordinates the University's SUPPORT process for institutional research funding applications.
Establishes operational procedures and service standards to support consistent and high-quality program delivery.
Sets and communicates internal deadlines, milestones, and process requirements.
Oversees the preparation and maintenance of forms, templates, and supporting documentation.
Ensures application processes are administered consistently and efficiently.
Monitors program performance and implements corrective actions to address operational risks, service gaps, or process inefficiencies.
Determines operational priorities across competing institutional funding initiatives and allocates resources accordingly.

Stakeholder Coordination

Serves as a primary operational contact for researchers, administrators, and service units involved in major funding proposals.
Coordinates information gathering and review activities involving Finance, Campus Planning, Facilities Development, Fund Development, Research Accounting, and other stakeholders.
Supports planning meetings, review sessions, and project coordination activities.
Resolves operational issues and competing stakeholder priorities to ensure timely progress toward institutional funding objectives.
Maintains effective working relationships with internal and external stakeholders.
Negotiates timelines, expectations, and resource commitments among stakeholders to support successful program outcomes.

Compliance and Risk Support

Assists in monitoring compliance with funding agency requirements and University procedures.
Identifies, assesses, and mitigates operational risks associated with funding programs and application processes; escalates significant institutional risks when required.
Supports audit, reporting, and documentation activities associated with institutional funding programs.
Maintains records management practices in accordance with University policies and sponsor requirements.
Develops and implements operational controls and monitoring processes to support compliance and accountability.

Process Improvement and Training

Leads the identification, development, implementation, and evaluation of operational improvements related to institutional funding programs and services.
Establishes improvement priorities and oversees change initiatives designed to enhance efficiency, service quality, compliance, and stakeholder experience.
Leads communication, training, and change-management activities associated with operational improvements.
Supports implementation of approved process improvements.
Assesses the effectiveness of implemented changes and makes ongoing adjustments to optimize outcomes.

Project Coordination

Coordinates project planning activities associated with major institutional funding programs.
Supports development of project charters and project tracking tools.
Assists with coordination of site visits, expert review panels, and other funding-related activities.
Acts as a resource to colleagues regarding process requirements, project coordination practices, and operational procedures.

Qualifications / Requirements:

University undergraduate degree required; master's degree considered an asset.
Equivalent combination of education and experience may be considered.
Experience managing professional staff and overseeing operational service delivery.
Demonstrated experience leading organizational or process change initiatives.
Experience developing operational plans, setting priorities, and managing resources in a complex environment.
Demonstrated ability to exercise independent judgment and decision-making within a broad operational mandate.
Strong communication, facilitation, interpersonal, and analytical skills.
Excellent organizational and project management abilities.
Demonstrated ability to manage competing priorities and deadlines.
Customer-service orientation with strong problem-solving skills and attention to detail.
Knowledge of the Canadian research funding environment and university research administration is preferred.
Experience supporting multi-stakeholder initiatives within a complex organization is an asset.
Workshop facilitation experience or training is an asset.

Application Deadline: November 18, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Leads the operational planning and delivery of major institutional research funding competitions, overseeing application processes, staff, service standards, and resource allocation. Coordinates researchers and internal and external stakeholders, supports compliance and risk controls, and drives process improvements and related training.

Requirements

Requires an undergraduate degree or an equivalent combination of education and experience; a master's degree is an asset. Candidates should have experience managing professional staff and operational services, leading process or organizational change, planning and allocating resources, and managing competing priorities; knowledge of Canadian research funding and university administration is preferred.

Skills

Staff Supervision
Operational Leadership
Research Funding Administration
Project Management
Process Improvement
Change Management
Resource Allocation
Stakeholder Coordination
Workshop Facilitation
Risk Management
Compliance Monitoring
Communication
Facilitation
Analytical Skills
Problem-Solving
Workforce Planning

Visa sponsorship

Not detected in the job text

Keywords

Institutional Research Funding
Research Administration
CFI
Genome Canada
NFRF Transformation
NSERC CREATE
Funding Competitions
Application Development
Application Review
Operational Planning
Staff Supervision
Workforce Planning
Project Coordination
Stakeholder Engagement
Process Improvement
Change Management
Compliance
Risk Management
Records Management
Service Standards
Resource Allocation
Performance Management
Training
Audit Support
Expert Review Panels
Site Visits

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Jobs in Canada