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Added 13 mins ago
DA
Technology Support Technician
Downingtown Area School District
NB · Chiasson Office, NB
- Full-time
…students and school district staff to deliver customer support services including installation, troubleshooting, user assistance, and training. Technology Support Technicians install,…
Added 14 mins ago
SP
Director, Philanthropy
Surrey Place
Toronto, ON
- $143,300 to $162,300 CAD / year
- Full-time
Reporting to the Vice President, Business Development and Partnerships, the Director, Philanthropy will own and execute the mandate and mission of the Surrey Place Foundation. This position…
Added 14 mins ago
DU
MSW Espi-kina'matnewey wjit ta'n teli apoqnmwemk (L'nuey) Elder (Designated Position)
Dalhousie University
Halifax, NS
- Part-time
…a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly…
Added 14 mins ago
C
Senior Manager, Safety Management System & Safety Culture
CAE
Montreal, QC
- Full-time
The Senior Manager, Safety Management System & Safety Culture serves as CAE's lead for the development, governance, promotion and continual improvement of the Global Safety Management…
Added 29 mins ago
NF
Director, Corporate Underwriting, Specialty Risk, Programs & Travel
Northbridge Financial
Calgary, AB · Vancouver, BC · Halifax, NS · Toronto, ON · Montreal, QC
- Full-time
- Other
…portfolios, identify emerging trends and risks, support the development of underwriting products and processes, and collaborate closely with Claims, Actuarial, Reinsurance, Risk Services,…
Added 29 mins ago
RB
Senior Director, Data Architecture & Engineering
Royal Bank of Canada
Toronto, ON
- Full-time
The Senior Director, Data Architecture simplifies and unifies RBC's data architecture across the full lifecycle: manufacturing, distribution, discovery, consumption and governance. They own…
Added 43 mins ago
TU
Educational Coordinator
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Part-time
…tasks as required and may also receive assignments from the Director of Administration. As a key administrative support in the Department of Medical Genetics, the Educational Coordinator…
Added 43 mins ago
CM
Media Associate, Investment
Critical Mass
Toronto, ON
- Full-time
…support from the Media team. With guidance from your Media Director, you’re ready to break into the digital media landscape and learn as much as you can about current media trends and the…
Added 43 mins ago
C
Temporary Sales Associate
Coach
Niagara Falls, ON
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 43 mins ago
NH
Human Resources and Staffing Assistant, Human Resources (Permanent, Part-Time)
Northumberland Hills Hospital
Cobourg, ON
- Part-time
…to provide administrative support to the HR division. These services are performed in accordance with the strategic plan, philosophy, and values of NHH and include analysis and…
Added 43 mins ago
LH
Hand Therapist (PT/OT) – Mentorship Available
Lifemark Health Group
Kelowna, BC
- $50 to $60 CAD / hour
- Full-time
…equipped rehabilitation gym and private treatment rooms. Our services include Physiotherapy Rehabilitation, Concussion Care, Pain Management, Occupational Therapy, Clinical Counselling,…
Added 43 mins ago
C
Temporary Sales Associate
Coach
Niagara Falls, ON
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 43 mins ago
T
Senior Project Manager (Experiential Production)
THE·TEAM
Toronto, ON · Greater Toronto Area, Canada
- Full-time
THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide.
Added 43 mins ago
B
Client Director
BGIS
Montreal, QC
- Full-time
The Client Director is accountable for program management and delivery, project delivery, client relationship management, and people leadership.
Added 43 mins ago
JH
Director & Actuary, Corporate Development
John Hancock
Toronto, ON
- Full-time
We are seeking a Director & Actuary to join Corporate Development, a highly dynamic team that partners across Manulife to evaluate and execute mergers, acquisitions, divestitures and other…
Added 43 mins ago
CM
Search Lead
Critical Mass
Toronto, ON
- Full-time
…data-driven Search strategy and delivery for a leading financial-services client. The role brings together search engine optimization (SEO), generative engine optimization (GEO), and AI…
Added 44 mins ago
FH
Leader, Strategic Transformation (Quality & Safety)
Fraser Health
Surrey, BC
- Full-time
…what's possible in healthcare. We provide ongoing professional development opportunities and a vibrant and inclusive work environment that supports flexibility and hybrid work…
Added 44 mins ago
FH
Leader, Strategic Transformation (Workday and Business Transformation)
Fraser Health
Surrey, BC
- Full-time
…what's possible in healthcare. We provide ongoing professional development opportunities and a vibrant and inclusive work environment that supports flexibility and hybrid work…
Added 59 mins ago
UO
Energy Conservation Engineer
University of British Columbia
Vancouver, BC · UBCV | Campus Energy Centre (CEC)
- $9,599.75 to $14,385.5 CAD / month
- Full-time
Energy Conservation Specialists | Energy Conservation and Innovation | Energy & Water Services | Facilities
Added 1 hour ago
HI
Project Manager
HRbrain Inc.
Montreal, QC
- Contract
Collaboration – Help internal partners make informed decisions about the development of programs, products, and services. Coach and mentor, your teams as you work toward a common goal.…
Added 1 hour ago
BL
Client Relations & Business Development Specialist
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
…most successful law firms, is currently looking for a Business Development (BD) Specialist to join the Client Relations & Marketing department in the Vancouver…
Added 1 hour ago
BC
Technical Support Specialist
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
In its mission to support the arts, Banff Centre includes departments across campus that range from Marketing, Development, hotel guest services, arts administration, and more. The…
Added 1 hour ago
IR
Regional Patient Care Manager
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Reporting to the Director Health Services, Acute Care, the Regional Patient Care Manager is accountable for providing regional professional nursing management and support for the direct…
Added 1 hour ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…to offering our customers the highest quality products and services and are looking for people with the inspiration and talent to develop with us as we pursue our ambitious growth strategy.…
Added 1 hour ago
UO
Manager, Program Facilitation, Institutional Programs
University of Calgary
Calgary, AB
- Full-time
The incumbent supervises a team of staff responsible for supporting funding application development and administration activities, while coordinating the day-to-day operation of established…

University of Calgary

Manager, Program Facilitation, Institutional Programs

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 18, 2026
Education: Master’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

The Office of Research Services in VP Research is currently seeking a Full-time Limited Term Manager for approximately 12 months.

This position reports to the Director, Institutional Programs and provides operational leadership for the University's intake and review processes related to major institutional research funding programs, including CFI, Genome Canada, NFRF Transformation, NSERC CREATE, and other strategic funding opportunities.

The incumbent supervises a team of staff responsible for supporting funding application development and administration activities, while coordinating the day-to-day operation of established institutional funding processes. Working with researchers, administrators, funding agencies, and internal service units, the position supports the successful development and submission of complex institutional funding applications. They are also accountable for the operational effectiveness and delivery of institutional funding programs and associated support services. Within established strategic and policy frameworks, the position exercises independent judgment in setting operational priorities, allocating staff resources, resolving complex issues, adapting processes to meet evolving sponsor and institutional requirements, and ensuring service standards are achieved.

The position leads the operational planning and execution of major institutional funding competitions, balancing competing priorities, timelines, and resource constraints across multiple concurrent initiatives. The incumbent regularly makes decisions regarding workflow design, staff deployment, process implementation, and stakeholder engagement strategies to support successful funding outcomes and continuous service improvement.

Summary of Key Responsibilities (job functions include but are not limited to):

Operational Leadership and Staff Supervision

Supervises staff supporting the University's institutional research funding application processes.
Provides day-to-day leadership, coaching, workload coordination, and performance feedback to team members.
Supports staff training and onboarding activities.
Assists with workforce planning to ensure adequate support is available during peak funding periods.
Promotes a collaborative, service-oriented team environment.
Leads recruitment, performance management, professional development, and succession planning activities for staff.
Evaluates team effectiveness and implements changes to optimize operational performance and service delivery.
Establishes operational priorities, performance expectations, service standards, and workload distribution for the team.
Monitors operational outcomes and adjusts staffing assignments and resources to address changing demands and deadlines.

Institutional Funding Process Administration

Oversees operational planning and execution of institutional funding competitions and strategic research funding initiatives.
Coordinates the University's SUPPORT process for institutional research funding applications.
Establishes operational procedures and service standards to support consistent and high-quality program delivery.
Sets and communicates internal deadlines, milestones, and process requirements.
Oversees the preparation and maintenance of forms, templates, and supporting documentation.
Ensures application processes are administered consistently and efficiently.
Monitors program performance and implements corrective actions to address operational risks, service gaps, or process inefficiencies.
Determines operational priorities across competing institutional funding initiatives and allocates resources accordingly.

Stakeholder Coordination

Serves as a primary operational contact for researchers, administrators, and service units involved in major funding proposals.
Coordinates information gathering and review activities involving Finance, Campus Planning, Facilities Development, Fund Development, Research Accounting, and other stakeholders.
Supports planning meetings, review sessions, and project coordination activities.
Resolves operational issues and competing stakeholder priorities to ensure timely progress toward institutional funding objectives.
Maintains effective working relationships with internal and external stakeholders.
Negotiates timelines, expectations, and resource commitments among stakeholders to support successful program outcomes.

Compliance and Risk Support

Assists in monitoring compliance with funding agency requirements and University procedures.
Identifies, assesses, and mitigates operational risks associated with funding programs and application processes; escalates significant institutional risks when required.
Supports audit, reporting, and documentation activities associated with institutional funding programs.
Maintains records management practices in accordance with University policies and sponsor requirements.
Develops and implements operational controls and monitoring processes to support compliance and accountability.

Process Improvement and Training

Leads the identification, development, implementation, and evaluation of operational improvements related to institutional funding programs and services.
Establishes improvement priorities and oversees change initiatives designed to enhance efficiency, service quality, compliance, and stakeholder experience.
Leads communication, training, and change-management activities associated with operational improvements.
Supports implementation of approved process improvements.
Assesses the effectiveness of implemented changes and makes ongoing adjustments to optimize outcomes.

Project Coordination

Coordinates project planning activities associated with major institutional funding programs.
Supports development of project charters and project tracking tools.
Assists with coordination of site visits, expert review panels, and other funding-related activities.
Acts as a resource to colleagues regarding process requirements, project coordination practices, and operational procedures.

Qualifications / Requirements:

University undergraduate degree required; master's degree considered an asset.
Equivalent combination of education and experience may be considered.
Experience managing professional staff and overseeing operational service delivery.
Demonstrated experience leading organizational or process change initiatives.
Experience developing operational plans, setting priorities, and managing resources in a complex environment.
Demonstrated ability to exercise independent judgment and decision-making within a broad operational mandate.
Strong communication, facilitation, interpersonal, and analytical skills.
Excellent organizational and project management abilities.
Demonstrated ability to manage competing priorities and deadlines.
Customer-service orientation with strong problem-solving skills and attention to detail.
Knowledge of the Canadian research funding environment and university research administration is preferred.
Experience supporting multi-stakeholder initiatives within a complex organization is an asset.
Workshop facilitation experience or training is an asset.

Application Deadline: November 18, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Leads the operational planning and delivery of major institutional research funding competitions, overseeing application processes, staff, service standards, and resource allocation. Coordinates researchers and internal and external stakeholders, supports compliance and risk controls, and drives process improvements and related training.

Requirements

Requires an undergraduate degree or an equivalent combination of education and experience; a master's degree is an asset. Candidates should have experience managing professional staff and operational services, leading process or organizational change, planning and allocating resources, and managing competing priorities; knowledge of Canadian research funding and university administration is preferred.

Skills

Staff Supervision
Operational Leadership
Research Funding Administration
Project Management
Process Improvement
Change Management
Resource Allocation
Stakeholder Coordination
Workshop Facilitation
Risk Management
Compliance Monitoring
Communication
Facilitation
Analytical Skills
Problem-Solving
Workforce Planning

Visa sponsorship

Not detected in the job text

Keywords

Institutional Research Funding
Research Administration
CFI
Genome Canada
NFRF Transformation
NSERC CREATE
Funding Competitions
Application Development
Application Review
Operational Planning
Staff Supervision
Workforce Planning
Project Coordination
Stakeholder Engagement
Process Improvement
Change Management
Compliance
Risk Management
Records Management
Service Standards
Resource Allocation
Performance Management
Training
Audit Support
Expert Review Panels
Site Visits

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