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Added 3 mins ago
CH
Winter 2026/27 - Hospitality Services - CMH Purcell
CMH Heli-Skiing & Summer Adventures
BC · British Columbia, Canada
- Full-time
Position Title: Hospitality Services, CMH Purcell
Added 3 mins ago
WC
(CAN) Customer Service Manager
Walmart Canada
Peace River, AB
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 3 mins ago
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Building Manager
Morguard
Mississauga, ON
- Full-time
The Building Manager is accountable to the Property Manager for supervision and coordination all daily and periodic activities related to cost-efficient planning and safe maintenance of the…
Added 3 mins ago
WC
Self Checkout Attendant
Walmart Canada
ON · Simcoe, ON
- Full-time
Supports the promotion of company sponsored programs, including credit card services, product protection plans, and charitable initiatives, when applicable.
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Project Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Project Coordinator is responsible for coordinating projects of varying size and complexity, helping move work from planning through implementation and evaluation while keeping…
Added 3 mins ago
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Project Manager III
Affinity
Richmond, BC
- Contract
On behalf of our public-sector client, Affinity is seeking a Project Manager III. The successful candidate will work with senior executives to help define and shape a major business…
Added 3 mins ago
WC
(CAN) Préposé aux caisses libre-service
Walmart Canada
Quebec, QC
- Contract
Supports the promotion of company sponsored programs, including credit card services, product protection plans, and charitable initiatives, when applicable.
Added 3 mins ago
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Broadcast Manager - Dead by Daylight | Gestionnaire des diffusions - Dead By Daylight
Behaviour Interactive
Montreal, QC
- Full-time
As a Broadcast Manager, you will lead the planning, production, and execution of high-impact livestreams and video content that engage the Dead by Daylight player community, amplify brand…
Added 3 mins ago
ME
Manager, Tax
Manning Elliott LLP
Abbotsford, BC
- $105,000 to $125,000 CAD / year
- Full-time
The Manager, Tax will be responsible for managing and delivering tax compliance and tax planning services for a diverse range of clients, while driving business growth and ensuring the…
Added 3 mins ago
WC
(CAN) Bakery Department Manager
Walmart Canada
Halifax, NS
- Full-time
Leads by example greeting all customers in a polite and friendly manner and assists by promoting products/services, locating merchandise and making purchase decisions.
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RU
Management Consulting Manager, Supply Chain Advisory
RSM US LLP
Toronto, ON
- Full-time
As a Manager within the Operations and Supply Chain Consulting practice, you will become a leader in one of the fastest growing and most entrepreneurial groups within RSM. You will have the…
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Business Banking Specialist
TD
Montreal, QC
- Full-time
Reporting into the Team Manager, BBS you will engage small business customers in conversations to understand and meet their current Business Account opening, Term and Trust Products and…
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Senior Manager, Learning & Knowledge Management
BMO
Toronto, ON · YNG
- Full-time
The Senior Manager will work across a broad stakeholder and subject matter expert community to translate complex requirements and program changes into clear, practical, and actionable…
Added 3 mins ago
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Senior Manager, Safety Management System & Safety Culture
CAE
Montreal, QC
- Full-time
The Senior Manager, Safety Management System & Safety Culture serves as CAE's lead for the development, governance, promotion and continual improvement of the Global Safety Management…
Added 3 mins ago
Senior Manager, Enterprise Capabilities
City of Vancouver
Vancouver, BC
The Senior Manager: Enterprise Capabilities, Technology Services is responsible for planning, directing and co-ordinating the operations and strategic development of services and products…
Added 18 mins ago
PH
Social Worker - Emergency Department (NSPH)
Providence Healthcare
Vancouver, BC
- Part-time
Provides consultative and direct services to patient/resident, families, staff and community health professionals regarding community resources and provides leadership to the…
Added 18 mins ago
AT
Recruitment and HR Coordinator
Arrow Transportation Systems Inc.
Kamloops, BC
- Full-time
Benefits: Employer-paid benefits package, including dental, prescription drugs, paramedical services, life insurance, short- and long-term disability coverage, and more
Added 18 mins ago
SD
Merchandiser, Hourly Part Time Evening Greenlight Requisition
Shoppers Drug Mart
Bedford, NS
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 32 mins ago
PP
Support Services Manager
Park Place Seniors Living, Inc.
Surrey, BC
- Full-time
JOB SUMMARY: The Support Services Manager is responsible for recruiting, training and supervision of Housekeepers, Laundry Aides and may also oversee Food Services and Maintenance. Ensures…
Added 32 mins ago
CO
Registered Practical Nurse(s) - Weekends
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
A vulnerable sector check is required for this position and will be requested by the Hiring Manager should you be the candidate of choice. Please do not submit your vulnerable sector check…
Added 32 mins ago
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Graphic Designer
BGBx
Canada
- Full-time
Reporting to the Studio Manager, this role partners with Creative, Project Management, Print Production, Account Services, Editorial, and other cross-functional teams to ensure deliverables…
Added 32 mins ago
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Cleaning Supervisor
BGIS
Calgary, AB
- Full-time
The Area Cleaning Supervisor is responsible for the effective operations of the cleaning service through planning, quality control and management of the site Cleaners. Reporting to the…
Added 32 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
ON · Ontario, Canada
- Full-time
…billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie…
Added 32 mins ago
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Property Manager
BGIS
MB · Manitoba, Canada
- Full-time
The Property Manager position supports and assists in the management of commercial real estate in accordance with the Management Agreements. The Property Manager is involved in all aspects…
Added 32 mins ago
CO
Registered Practical Nurse(s)
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
A vulnerable sector check is required for this position and will be requested by the Hiring Manager should you be the candidate of choice. Please do not submit your vulnerable sector check…

University of Calgary

Manager, Program Facilitation, Institutional Programs

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 18, 2026
Education: Master’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

The Office of Research Services in VP Research is currently seeking a Full-time Limited Term Manager for approximately 12 months.

This position reports to the Director, Institutional Programs and provides operational leadership for the University's intake and review processes related to major institutional research funding programs, including CFI, Genome Canada, NFRF Transformation, NSERC CREATE, and other strategic funding opportunities.

The incumbent supervises a team of staff responsible for supporting funding application development and administration activities, while coordinating the day-to-day operation of established institutional funding processes. Working with researchers, administrators, funding agencies, and internal service units, the position supports the successful development and submission of complex institutional funding applications. They are also accountable for the operational effectiveness and delivery of institutional funding programs and associated support services. Within established strategic and policy frameworks, the position exercises independent judgment in setting operational priorities, allocating staff resources, resolving complex issues, adapting processes to meet evolving sponsor and institutional requirements, and ensuring service standards are achieved.

The position leads the operational planning and execution of major institutional funding competitions, balancing competing priorities, timelines, and resource constraints across multiple concurrent initiatives. The incumbent regularly makes decisions regarding workflow design, staff deployment, process implementation, and stakeholder engagement strategies to support successful funding outcomes and continuous service improvement.

Summary of Key Responsibilities (job functions include but are not limited to):

Operational Leadership and Staff Supervision

Supervises staff supporting the University's institutional research funding application processes.
Provides day-to-day leadership, coaching, workload coordination, and performance feedback to team members.
Supports staff training and onboarding activities.
Assists with workforce planning to ensure adequate support is available during peak funding periods.
Promotes a collaborative, service-oriented team environment.
Leads recruitment, performance management, professional development, and succession planning activities for staff.
Evaluates team effectiveness and implements changes to optimize operational performance and service delivery.
Establishes operational priorities, performance expectations, service standards, and workload distribution for the team.
Monitors operational outcomes and adjusts staffing assignments and resources to address changing demands and deadlines.

Institutional Funding Process Administration

Oversees operational planning and execution of institutional funding competitions and strategic research funding initiatives.
Coordinates the University's SUPPORT process for institutional research funding applications.
Establishes operational procedures and service standards to support consistent and high-quality program delivery.
Sets and communicates internal deadlines, milestones, and process requirements.
Oversees the preparation and maintenance of forms, templates, and supporting documentation.
Ensures application processes are administered consistently and efficiently.
Monitors program performance and implements corrective actions to address operational risks, service gaps, or process inefficiencies.
Determines operational priorities across competing institutional funding initiatives and allocates resources accordingly.

Stakeholder Coordination

Serves as a primary operational contact for researchers, administrators, and service units involved in major funding proposals.
Coordinates information gathering and review activities involving Finance, Campus Planning, Facilities Development, Fund Development, Research Accounting, and other stakeholders.
Supports planning meetings, review sessions, and project coordination activities.
Resolves operational issues and competing stakeholder priorities to ensure timely progress toward institutional funding objectives.
Maintains effective working relationships with internal and external stakeholders.
Negotiates timelines, expectations, and resource commitments among stakeholders to support successful program outcomes.

Compliance and Risk Support

Assists in monitoring compliance with funding agency requirements and University procedures.
Identifies, assesses, and mitigates operational risks associated with funding programs and application processes; escalates significant institutional risks when required.
Supports audit, reporting, and documentation activities associated with institutional funding programs.
Maintains records management practices in accordance with University policies and sponsor requirements.
Develops and implements operational controls and monitoring processes to support compliance and accountability.

Process Improvement and Training

Leads the identification, development, implementation, and evaluation of operational improvements related to institutional funding programs and services.
Establishes improvement priorities and oversees change initiatives designed to enhance efficiency, service quality, compliance, and stakeholder experience.
Leads communication, training, and change-management activities associated with operational improvements.
Supports implementation of approved process improvements.
Assesses the effectiveness of implemented changes and makes ongoing adjustments to optimize outcomes.

Project Coordination

Coordinates project planning activities associated with major institutional funding programs.
Supports development of project charters and project tracking tools.
Assists with coordination of site visits, expert review panels, and other funding-related activities.
Acts as a resource to colleagues regarding process requirements, project coordination practices, and operational procedures.

Qualifications / Requirements:

University undergraduate degree required; master's degree considered an asset.
Equivalent combination of education and experience may be considered.
Experience managing professional staff and overseeing operational service delivery.
Demonstrated experience leading organizational or process change initiatives.
Experience developing operational plans, setting priorities, and managing resources in a complex environment.
Demonstrated ability to exercise independent judgment and decision-making within a broad operational mandate.
Strong communication, facilitation, interpersonal, and analytical skills.
Excellent organizational and project management abilities.
Demonstrated ability to manage competing priorities and deadlines.
Customer-service orientation with strong problem-solving skills and attention to detail.
Knowledge of the Canadian research funding environment and university research administration is preferred.
Experience supporting multi-stakeholder initiatives within a complex organization is an asset.
Workshop facilitation experience or training is an asset.

Application Deadline: November 18, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Leads the operational planning and delivery of major institutional research funding competitions, overseeing application processes, staff, service standards, and resource allocation. Coordinates researchers and internal and external stakeholders, supports compliance and risk controls, and drives process improvements and related training.

Requirements

Requires an undergraduate degree or an equivalent combination of education and experience; a master's degree is an asset. Candidates should have experience managing professional staff and operational services, leading process or organizational change, planning and allocating resources, and managing competing priorities; knowledge of Canadian research funding and university administration is preferred.

Skills

Staff Supervision
Operational Leadership
Research Funding Administration
Project Management
Process Improvement
Change Management
Resource Allocation
Stakeholder Coordination
Workshop Facilitation
Risk Management
Compliance Monitoring
Communication
Facilitation
Analytical Skills
Problem-Solving
Workforce Planning

Visa sponsorship

Not detected in the job text

Keywords

Institutional Research Funding
Research Administration
CFI
Genome Canada
NFRF Transformation
NSERC CREATE
Funding Competitions
Application Development
Application Review
Operational Planning
Staff Supervision
Workforce Planning
Project Coordination
Stakeholder Engagement
Process Improvement
Change Management
Compliance
Risk Management
Records Management
Service Standards
Resource Allocation
Performance Management
Training
Audit Support
Expert Review Panels
Site Visits

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