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Added 5 mins ago
SA
Production Area Team Lead
STELIA Aerospace North America
Lunenburg, NS
- Full-time
The Production Area Team Lead orchestrates the daily production activities within their designated area to meet established deadlines and quality standards. This role is pivotal in…
Added 5 mins ago
OP
Senior Analyst, Lease Accounting
Oxford Properties Group
Toronto, ON
- Full-time
…annual budget process. The role will be part of a high-reaching team that values people development and long-term growth, and will be responsible for tasks such as completing recovery…
Added 5 mins ago
CC
Senior Manager, Regional Service
Canon Canada
Montreal, QC
- Full-time
…will also define Key Performance Indicators for the service team in your region, and regional budgets, and monitor overall…
Added 20 mins ago
PH
Social Worker - Emergency Department (NSPH)
Providence Healthcare
Vancouver, BC
- Part-time
Reporting to the designated Social Work Site Leader and receiving guidance and support from the Professional Practice Leader and/or Research, Education and Practice Coordinator, the…
Added 34 mins ago
PP
Support Services Manager
Park Place Seniors Living, Inc.
Surrey, BC
- Full-time
The Support Service Manager is a member of the Home Leadership Team and exercises independent management authority on behalf of Park Place, including:
Added 34 mins ago
FB
Project Director - Major Projects
Forbes Bros. Group of Companies
Saskatoon, SK
- Full-time
This opportunity is well-suited for an established construction leader with extensive experience managing high-risk, multi-site projects. You will play a key role in strengthening project…
Added 34 mins ago
TS
HVAC Applications Representative – P.Eng Support Available
TalentSphere Staffing Solutions
Surrey, BC
- Full-time
We are currently seeking an HVAC Applications Representative to join their team based in Surrey. This is an outstanding opportunity for someone who enjoys solving technical challenges,…
Added 34 mins ago
FB
Project Director - Major Projects
Forbes Bros. Group of Companies
Toronto, ON
- Full-time
This opportunity is well-suited for an established construction leader with extensive experience managing high-risk, multi-site projects. You will play a key role in strengthening project…
Added 34 mins ago
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Sorter
Veolia
Edmonton, AB
- Full-time
…provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment,…
Added 34 mins ago
FB
Project Director - Major Projects
Forbes Bros. Group of Companies
Ottawa, ON
- Full-time
This opportunity is well-suited for an established construction leader with extensive experience managing high-risk, multi-site projects. You will play a key role in strengthening project…
Added 34 mins ago
FB
Project Director - Major Projects
Forbes Bros. Group of Companies
Winnipeg, MB
- Full-time
This opportunity is well-suited for an established construction leader with extensive experience managing high-risk, multi-site projects. You will play a key role in strengthening project…
Added 34 mins ago
FB
Project Director - Major Projects
Forbes Bros. Group of Companies
Calgary, AB
- Full-time
This opportunity is well-suited for an established construction leader with extensive experience managing high-risk, multi-site projects. You will play a key role in strengthening project…
Added 34 mins ago
S
Production Finish Manager
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to manufacturing major…
Added 35 mins ago
Branch Manager, Vancouver
Odlum Brown
Vancouver, BC
…full-service investment firm for over 100 years. Wholly owned by its team members, the firm continues its tradition of leadership in the financial community as one of BC’s most respected…
Added 35 mins ago
MM
Oliver Wyman -Private Capital – Consultant (Toronto)
Marsh McLennan
Toronto, ON
- Full-time
Oliver Wyman is a global leader in management consulting that combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization…
Added 35 mins ago
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Leader, Strategic Transformation (Quality & Safety)
Fraser Health
Surrey, BC
- Full-time
Are you a dynamic and strategic leader with a passion for making a positive impact in healthcare? Do you find fulfillment in improving quality and safety in complex healthcare environments?…
Added 35 mins ago
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Leader, Strategic Transformation (Workday and Business Transformation)
Fraser Health
Surrey, BC
- Full-time
Are you a dynamic and strategic leader with a passion for making a positive impact in healthcare? Do you find fulfillment in bringing corporate and clinical partners together to redesign…
Added 49 mins ago
S
Machining Production Manager
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 49 mins ago
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Method Technician - Finishing
Safran
Mirabel, QC
- Full-time
Ensure knowledge sharing within the team and act as a resource person or substitute as needed.
Added 49 mins ago
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Senior IT Program Manager
Raise
Toronto, ON · North York, ON
- Full-time
Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry…
Added 50 mins ago
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Regional Assignment Editor (French Services) (On Site)
CBC/Radio-Canada
Sept-Îles, QC
- Full-time
…on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to…
Added 50 mins ago
S
Senior Electrical Engineer- Water
Stantec
Calgary, AB
- Full-time
We are currently seeking a passionate Senior Electrical Engineer to join our project delivery team: The same team that is tasked with delivering some of the most interesting and iconic…
Added 50 mins ago
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Senior Finance Analyst
TD
Toronto, ON
- Full-time
This role reports to the Senior Finance Manager, BWI Finance, within the Global Technology & Solutions (GTS) Finance team. GTS plays a critical role in enabling the bank's strategic…
Added 50 mins ago
CB
Infection Prevention & Control Manager
Clark Builders
Calgary, AB · Edmonton, AB · AB · Vancouver, BC
- Full-time
…Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are…
Added 1 hour ago
GO
Assistant Deputy Minister, Indigenous Reconciliation
Government of Manitoba
Winnipeg, MB
- Full-time
The Deputy Minister is seeking a bold, creative, and results - driven senior leader to join the Manitoba Indigenous Reconciliation Secretariat Team as the Assistant Deputy Minister (ADM) of…

University of Calgary

Manager, Program Facilitation, Institutional Programs

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 18, 2026
Education: Master’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

The Office of Research Services in VP Research is currently seeking a Full-time Limited Term Manager for approximately 12 months.

This position reports to the Director, Institutional Programs and provides operational leadership for the University's intake and review processes related to major institutional research funding programs, including CFI, Genome Canada, NFRF Transformation, NSERC CREATE, and other strategic funding opportunities.

The incumbent supervises a team of staff responsible for supporting funding application development and administration activities, while coordinating the day-to-day operation of established institutional funding processes. Working with researchers, administrators, funding agencies, and internal service units, the position supports the successful development and submission of complex institutional funding applications. They are also accountable for the operational effectiveness and delivery of institutional funding programs and associated support services. Within established strategic and policy frameworks, the position exercises independent judgment in setting operational priorities, allocating staff resources, resolving complex issues, adapting processes to meet evolving sponsor and institutional requirements, and ensuring service standards are achieved.

The position leads the operational planning and execution of major institutional funding competitions, balancing competing priorities, timelines, and resource constraints across multiple concurrent initiatives. The incumbent regularly makes decisions regarding workflow design, staff deployment, process implementation, and stakeholder engagement strategies to support successful funding outcomes and continuous service improvement.

Summary of Key Responsibilities (job functions include but are not limited to):

Operational Leadership and Staff Supervision

Supervises staff supporting the University's institutional research funding application processes.
Provides day-to-day leadership, coaching, workload coordination, and performance feedback to team members.
Supports staff training and onboarding activities.
Assists with workforce planning to ensure adequate support is available during peak funding periods.
Promotes a collaborative, service-oriented team environment.
Leads recruitment, performance management, professional development, and succession planning activities for staff.
Evaluates team effectiveness and implements changes to optimize operational performance and service delivery.
Establishes operational priorities, performance expectations, service standards, and workload distribution for the team.
Monitors operational outcomes and adjusts staffing assignments and resources to address changing demands and deadlines.

Institutional Funding Process Administration

Oversees operational planning and execution of institutional funding competitions and strategic research funding initiatives.
Coordinates the University's SUPPORT process for institutional research funding applications.
Establishes operational procedures and service standards to support consistent and high-quality program delivery.
Sets and communicates internal deadlines, milestones, and process requirements.
Oversees the preparation and maintenance of forms, templates, and supporting documentation.
Ensures application processes are administered consistently and efficiently.
Monitors program performance and implements corrective actions to address operational risks, service gaps, or process inefficiencies.
Determines operational priorities across competing institutional funding initiatives and allocates resources accordingly.

Stakeholder Coordination

Serves as a primary operational contact for researchers, administrators, and service units involved in major funding proposals.
Coordinates information gathering and review activities involving Finance, Campus Planning, Facilities Development, Fund Development, Research Accounting, and other stakeholders.
Supports planning meetings, review sessions, and project coordination activities.
Resolves operational issues and competing stakeholder priorities to ensure timely progress toward institutional funding objectives.
Maintains effective working relationships with internal and external stakeholders.
Negotiates timelines, expectations, and resource commitments among stakeholders to support successful program outcomes.

Compliance and Risk Support

Assists in monitoring compliance with funding agency requirements and University procedures.
Identifies, assesses, and mitigates operational risks associated with funding programs and application processes; escalates significant institutional risks when required.
Supports audit, reporting, and documentation activities associated with institutional funding programs.
Maintains records management practices in accordance with University policies and sponsor requirements.
Develops and implements operational controls and monitoring processes to support compliance and accountability.

Process Improvement and Training

Leads the identification, development, implementation, and evaluation of operational improvements related to institutional funding programs and services.
Establishes improvement priorities and oversees change initiatives designed to enhance efficiency, service quality, compliance, and stakeholder experience.
Leads communication, training, and change-management activities associated with operational improvements.
Supports implementation of approved process improvements.
Assesses the effectiveness of implemented changes and makes ongoing adjustments to optimize outcomes.

Project Coordination

Coordinates project planning activities associated with major institutional funding programs.
Supports development of project charters and project tracking tools.
Assists with coordination of site visits, expert review panels, and other funding-related activities.
Acts as a resource to colleagues regarding process requirements, project coordination practices, and operational procedures.

Qualifications / Requirements:

University undergraduate degree required; master's degree considered an asset.
Equivalent combination of education and experience may be considered.
Experience managing professional staff and overseeing operational service delivery.
Demonstrated experience leading organizational or process change initiatives.
Experience developing operational plans, setting priorities, and managing resources in a complex environment.
Demonstrated ability to exercise independent judgment and decision-making within a broad operational mandate.
Strong communication, facilitation, interpersonal, and analytical skills.
Excellent organizational and project management abilities.
Demonstrated ability to manage competing priorities and deadlines.
Customer-service orientation with strong problem-solving skills and attention to detail.
Knowledge of the Canadian research funding environment and university research administration is preferred.
Experience supporting multi-stakeholder initiatives within a complex organization is an asset.
Workshop facilitation experience or training is an asset.

Application Deadline: November 18, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Leads the operational planning and delivery of major institutional research funding competitions, overseeing application processes, staff, service standards, and resource allocation. Coordinates researchers and internal and external stakeholders, supports compliance and risk controls, and drives process improvements and related training.

Requirements

Requires an undergraduate degree or an equivalent combination of education and experience; a master's degree is an asset. Candidates should have experience managing professional staff and operational services, leading process or organizational change, planning and allocating resources, and managing competing priorities; knowledge of Canadian research funding and university administration is preferred.

Skills

Staff Supervision
Operational Leadership
Research Funding Administration
Project Management
Process Improvement
Change Management
Resource Allocation
Stakeholder Coordination
Workshop Facilitation
Risk Management
Compliance Monitoring
Communication
Facilitation
Analytical Skills
Problem-Solving
Workforce Planning

Visa sponsorship

Not detected in the job text

Keywords

Institutional Research Funding
Research Administration
CFI
Genome Canada
NFRF Transformation
NSERC CREATE
Funding Competitions
Application Development
Application Review
Operational Planning
Staff Supervision
Workforce Planning
Project Coordination
Stakeholder Engagement
Process Improvement
Change Management
Compliance
Risk Management
Records Management
Service Standards
Resource Allocation
Performance Management
Training
Audit Support
Expert Review Panels
Site Visits

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