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Added 9 mins ago
RO
Food & Beverage Receiver
Resorts of the Canadian Rockies
Golden, BC
- Full-time
Track and account for all invoices and shipping receipts and work with F&B Manager to communicate with suppliers when needed
Added 9 mins ago
RC
Server
Retirement Concepts
Victoria, BC
- $23.89 to $25.54 CAD / hour
- Temporary
The Server reports to the Support Services Manager and/or designate and performs all aspects of service in the dining room, resident lounges and room service for residents, guests, and the…
Added 9 mins ago
BG
Trade Marketing Representative - Airdrie, AB
Bentoel Group - A Member of British American Tobacco
Airdrie, AB
- Full-time
BAT PAKISTAN IS LOOKING FOR INDUSTRIAL RELATIONS MANAGER - AKF
Added 9 mins ago
RC
Service Writer - Prairie AG
Reesink Canada
AB · Blackfoot, AB
- Full-time
The Service Writer is the main point of contact for working with the Service Manager and shop on all work orders and administrative duties that support the Service Department. This position…
Added 9 mins ago
RC
Server
Retirement Concepts
Victoria, BC
- $23.89 to $25.54 CAD / hour
- Part-time
The Server reports to the Support Services Manager and/or designate and performs all aspects of service in the dining room, resident lounges and room service for residents, guests, and the…
Added 9 mins ago
MC
SAP OTC Service Delivery Manager – Projects & Enhancements (36082)
Myticas Consulting
Toronto, ON
- Contract
The Service Delivery Manager will be an experienced and seasoned SAP OTC lead with strong project and integration management capability. The resource will be responsible for leading small…
Added 9 mins ago
RC
Community Relations Manager
Retirement Concepts
White Rock, BC
- $60,000 to $65,000 CAD / year
- Full-time
The Community Relations Manager (CRM) reports to the General Manager (GM) and/or designate and is responsible for building relationships through community outreach, identifying sales leads,…
Added 9 mins ago
C
Specialist Product Management-CA
CN
Quebec, QC
- Full-time
Support the Product Manager in evolving the product management discipline
Added 9 mins ago
NS
Patient Access Navigator - Wellness Courts - Mental Health and Addictions
Nova Scotia Health Authority
Kentville, NS
- Full-time
Reporting to the Manager, Mental Health and Addictions (MHA) Program, the Patient Access Navigator supports the Bridgewater and Kentville Wellness Courts by providing navigation, advocacy,…
Added 9 mins ago
MG
Mental Health Clinician/Social Worker II
Michael Garron Hospital
Toronto, ON
- Full-time
Reporting To The Manager Of Child & Youth Health Services, The Mental Health Clinician Will Provide Therapy To Youth And Young Adults (16-25) With Mental Health And/or Substance Use Needs.…
Added 9 mins ago
NS
Clinical Therapist (Masters) - Schools Plus - Mental Health and Addictions
Nova Scotia Health Authority
NS · Inverness, NS
- Full-time
Reporting to the Manager, Outpatient Child & Adolescent Mental Health and Addictions , the SchoolsPlus Mental Health clinician provides services directly in the community schools within the…
Added 9 mins ago
NS
Clinical Therapist (Masters) - Adult Outpatients - Mental Health & Addictions
Nova Scotia Health Authority
Truro, NS
- Full-time
Reporting to the Manager, Adult Outpatient - Mental Health & Addictions, the Clinical Therapist, as a member of a multi-disciplinary team, is responsible for the delivery of time-limited,…
Added 9 mins ago
J
Civil Engineer - Design and Project Management
JobsMedia.io
Montreal, QC
- Full-time
…department head, you will act as lead designer and project manager. You will manage urban infrastructure projects from start to finish: needs assessment, preliminary studies, plans and…
Added 10 mins ago
LD
TECH Retail Merchandising Manager
London Drugs Limited
Prince George, BC
- $21.36 to $23.98 CAD / hour
- Other
The TECH Retail Merchandising Manager is responsible for developing sales through the presentation and merchandising of the TECH area. As a merchant leader, they must have a good…
Added 10 mins ago
RS
VRF & Ductless Technical Support Representative
Refrigerative Supply Limited
Abbotsford, BC · Burnaby, BC · Coquitlam, BC · Langley (District), BC · Vancouver, BC · Langley, BC
- Full-time
…heat pump systems. You will respond to customer inquiries and service requests promptly and professionally. Additionally, you will collaborate with the technical support lead/trainer for…
Added 10 mins ago
EG
Senior Municipal Engineer
Egis Group
Calgary, AB · Toronto, Ontario
- $130,000 to $170,000 CAD / year
- Full-time
Reporting to the Manager of Municipal Engineering, the Sr. Municipal Engineer will be responsible for supporting the overall success of Traditional Municipal Engineering business in Canada…
Added 10 mins ago
M
Gestionnaire de marque, Cardiovasculaire / Brand Manager, Cardiovascular
Merck
Toronto, ON · Kirkland, QC
- Full-time
Nous nous engageons à mettre l’innovation scientifique au service de la santé pour sauver et améliorer des vies. Il s’agit d’une occasion unique pour une personne ambitieuse en marketing de…
Added 10 mins ago
GD
GARAGE - Seasonal Sales Associate - Mayfair Shopping Centre
Groupe Dynamite, Inc Garage
Victoria, BC
- Part-time
Reporting to the Store Manager, you’ll be the face of our brand. As a Seasonal Sales Associate, your focus is creating an elevated shopping experience - whether it’s styling customers in…
Added 25 mins ago
DO
Property & Tenant Services Manager, Housing Services
District of Sault Ste. Marie Social Services Administration Board
Sault Ste. Marie, ON
- Full-time
Reporting to the Supervisor of Housing Services, the Property and Tenant Services Manager is responsible for the day-to-day operations and social challenges of the assigned DSSMSSAB housing…
Added 25 mins ago
DO
Case Manager, Ontario Works (Temporary Up to 12 Months)
District of Sault Ste. Marie Social Services Administration Board
Sault Ste. Marie, ON
- Full-time
…to join our team based in Sault Ste. Marie as temporary Case Manager within the Ontario Works Division. The primary function of the Case Manager is to assist and support applicants and…
Added 25 mins ago
DO
Case Manager, Ontario Works (Temporary up to 18 Months)
District of Sault Ste. Marie Social Services Administration Board
Sault Ste. Marie, ON
- Full-time
…to join our team based in Sault Ste. Marie as temporary Case Manager within the Ontario Works Division. The primary function of the Case Manager is to assist and support applicants and…
Added 25 mins ago
IH
Coordinator | Central Functions
Interior Health Authority
Kelowna, BC
- Full-time
Analyzes current trends and data in assigned area of responsibility related to the provision of accessible, comprehensive, efficient, and effective service/care.
Added 25 mins ago
CP
Project Coordinator, Construction
Crown Property Management Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
Create new Jobs in Construction Manager and maintain accurate and consistent files and documentation.
Added 25 mins ago
O
Vehicle Inspection Specialist
OPENLANE
Brampton, ON
- Contract
…related automotive operations role. Reporting to the Operations Manager and accountable to the Vehicle Inspection Team Lead, the VIS is responsible for completing inspections using our…
Added 25 mins ago
IH
Lead | Surgical Service Network
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is seeking permanent full-time Lead, Surgical Service Network. This exciting opportunity offers the chance to be part of a collegial and productive team that supports system…

University of Calgary

Manager, Program Facilitation, Institutional Programs

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 18, 2026
Education: Master’s degree
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

The Office of Research Services in VP Research is currently seeking a Full-time Limited Term Manager for approximately 12 months.

This position reports to the Director, Institutional Programs and provides operational leadership for the University's intake and review processes related to major institutional research funding programs, including CFI, Genome Canada, NFRF Transformation, NSERC CREATE, and other strategic funding opportunities.

The incumbent supervises a team of staff responsible for supporting funding application development and administration activities, while coordinating the day-to-day operation of established institutional funding processes. Working with researchers, administrators, funding agencies, and internal service units, the position supports the successful development and submission of complex institutional funding applications. They are also accountable for the operational effectiveness and delivery of institutional funding programs and associated support services. Within established strategic and policy frameworks, the position exercises independent judgment in setting operational priorities, allocating staff resources, resolving complex issues, adapting processes to meet evolving sponsor and institutional requirements, and ensuring service standards are achieved.

The position leads the operational planning and execution of major institutional funding competitions, balancing competing priorities, timelines, and resource constraints across multiple concurrent initiatives. The incumbent regularly makes decisions regarding workflow design, staff deployment, process implementation, and stakeholder engagement strategies to support successful funding outcomes and continuous service improvement.

Summary of Key Responsibilities (job functions include but are not limited to):

Operational Leadership and Staff Supervision

Supervises staff supporting the University's institutional research funding application processes.
Provides day-to-day leadership, coaching, workload coordination, and performance feedback to team members.
Supports staff training and onboarding activities.
Assists with workforce planning to ensure adequate support is available during peak funding periods.
Promotes a collaborative, service-oriented team environment.
Leads recruitment, performance management, professional development, and succession planning activities for staff.
Evaluates team effectiveness and implements changes to optimize operational performance and service delivery.
Establishes operational priorities, performance expectations, service standards, and workload distribution for the team.
Monitors operational outcomes and adjusts staffing assignments and resources to address changing demands and deadlines.

Institutional Funding Process Administration

Oversees operational planning and execution of institutional funding competitions and strategic research funding initiatives.
Coordinates the University's SUPPORT process for institutional research funding applications.
Establishes operational procedures and service standards to support consistent and high-quality program delivery.
Sets and communicates internal deadlines, milestones, and process requirements.
Oversees the preparation and maintenance of forms, templates, and supporting documentation.
Ensures application processes are administered consistently and efficiently.
Monitors program performance and implements corrective actions to address operational risks, service gaps, or process inefficiencies.
Determines operational priorities across competing institutional funding initiatives and allocates resources accordingly.

Stakeholder Coordination

Serves as a primary operational contact for researchers, administrators, and service units involved in major funding proposals.
Coordinates information gathering and review activities involving Finance, Campus Planning, Facilities Development, Fund Development, Research Accounting, and other stakeholders.
Supports planning meetings, review sessions, and project coordination activities.
Resolves operational issues and competing stakeholder priorities to ensure timely progress toward institutional funding objectives.
Maintains effective working relationships with internal and external stakeholders.
Negotiates timelines, expectations, and resource commitments among stakeholders to support successful program outcomes.

Compliance and Risk Support

Assists in monitoring compliance with funding agency requirements and University procedures.
Identifies, assesses, and mitigates operational risks associated with funding programs and application processes; escalates significant institutional risks when required.
Supports audit, reporting, and documentation activities associated with institutional funding programs.
Maintains records management practices in accordance with University policies and sponsor requirements.
Develops and implements operational controls and monitoring processes to support compliance and accountability.

Process Improvement and Training

Leads the identification, development, implementation, and evaluation of operational improvements related to institutional funding programs and services.
Establishes improvement priorities and oversees change initiatives designed to enhance efficiency, service quality, compliance, and stakeholder experience.
Leads communication, training, and change-management activities associated with operational improvements.
Supports implementation of approved process improvements.
Assesses the effectiveness of implemented changes and makes ongoing adjustments to optimize outcomes.

Project Coordination

Coordinates project planning activities associated with major institutional funding programs.
Supports development of project charters and project tracking tools.
Assists with coordination of site visits, expert review panels, and other funding-related activities.
Acts as a resource to colleagues regarding process requirements, project coordination practices, and operational procedures.

Qualifications / Requirements:

University undergraduate degree required; master's degree considered an asset.
Equivalent combination of education and experience may be considered.
Experience managing professional staff and overseeing operational service delivery.
Demonstrated experience leading organizational or process change initiatives.
Experience developing operational plans, setting priorities, and managing resources in a complex environment.
Demonstrated ability to exercise independent judgment and decision-making within a broad operational mandate.
Strong communication, facilitation, interpersonal, and analytical skills.
Excellent organizational and project management abilities.
Demonstrated ability to manage competing priorities and deadlines.
Customer-service orientation with strong problem-solving skills and attention to detail.
Knowledge of the Canadian research funding environment and university research administration is preferred.
Experience supporting multi-stakeholder initiatives within a complex organization is an asset.
Workshop facilitation experience or training is an asset.

Application Deadline: November 18, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Leads the operational planning and delivery of major institutional research funding competitions, overseeing application processes, staff, service standards, and resource allocation. Coordinates researchers and internal and external stakeholders, supports compliance and risk controls, and drives process improvements and related training.

Requirements

Requires an undergraduate degree or an equivalent combination of education and experience; a master's degree is an asset. Candidates should have experience managing professional staff and operational services, leading process or organizational change, planning and allocating resources, and managing competing priorities; knowledge of Canadian research funding and university administration is preferred.

Skills

Staff Supervision
Operational Leadership
Research Funding Administration
Project Management
Process Improvement
Change Management
Resource Allocation
Stakeholder Coordination
Workshop Facilitation
Risk Management
Compliance Monitoring
Communication
Facilitation
Analytical Skills
Problem-Solving
Workforce Planning

Visa sponsorship

Not detected in the job text

Keywords

Institutional Research Funding
Research Administration
CFI
Genome Canada
NFRF Transformation
NSERC CREATE
Funding Competitions
Application Development
Application Review
Operational Planning
Staff Supervision
Workforce Planning
Project Coordination
Stakeholder Engagement
Process Improvement
Change Management
Compliance
Risk Management
Records Management
Service Standards
Resource Allocation
Performance Management
Training
Audit Support
Expert Review Panels
Site Visits

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