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Added 4 hours ago
AW
Quality Assurance Specialist
Agilus Work Solutions
Toronto, ON
- $90 to $100 CAD / hour
- Contract
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NM
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Industry Advisor-Manufacturing & Distribution
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
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Regina, SK
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CC
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NM
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Assistant Service Manager | Downtown Chrysler
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Added 1 day ago
Control Centre Project Operations Coordinator
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Building Science Technologist / Senior Building Science Technologist
Pinchin Canada
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EI
Document Control Coordinator
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Added 1 day ago
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Added 1 day ago
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Added 1 day ago
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University of Calgary

Priority Initiatives Program Specialist, VP Development and Alumni

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

Description

VP Development and Alumni is currently seeking a Full-time Limited Term Priority Initiatives Program Specialist for approximately 22 months.

The Development and Alumni team serves as a bridge between the University of Calgary and its champions, including donors, alumni, volunteers, community members and partners. The team supports engagement and philanthropic investment that advances the strategic priorities of the university and the communities it serves.

The position operates with a high degree of independence in a complex, cross-functional environment. The work requires advanced project and portfolio-management expertise, sound judgment and the ability to develop solutions where established approaches may not exist.

The Specialist works across multiple functions and priorities, assesses complex and sometimes competing operational requirements, develops and improves processes and practices, and leads multidisciplinary projects and working groups related to priority enablement.

The position requires the ability to synthesize information from multiple sources, identify broader portfolio and process implications, build consensus among stakeholders, and determine appropriate approaches within its area of expertise.

This position reports to the PI.

Summary of Key Responsibilities (job functions include but are not limited to):

Priority Planning & Enablement

Lead the development and continuous improvement of processes for transitioning priorities from review and decision into planning and activity for the Development and Alumni team; maintain and evolve these transition processes as the intake and feedback mechanisms mature.
Establish the planning requirements, tools and documentation needed to support each priority.
Coordinate the development of plans that identify key requirements, timelines, dependencies, responsibilities and deliverables.
Track progress against plans and follow up on actions and dependencies.
Analyze issues, gaps or barriers, develop solutions within the scope of the role, and escalate matters requiring leadership or functional decisions.

Portfolio Management

Develop and maintain an integrated view of fundraising priorities and related projects, opportunities and assets.
Establish and maintain naming conventions, identifiers and core portfolio information across planning and reporting tools.
Develop and maintain tools and processes to track status, readiness, activity, dependencies and changes across the portfolio.
Establish and maintain inventories of projects, funding opportunities and fundraising assets associated with priorities, where applicable.
Analyze and synthesize portfolio information for regular portfolio reviews, including progress, changing circumstances, emerging opportunities and dependencies.
Document decisions and changes arising from portfolio reviews and reflect them in portfolio records and plans.

Fundraising & Engagement Readiness

Establish a consistent approach for identifying and coordinating the components needed to support fundraising and engagement activity for each priority.
Coordinate across responsible teams to track the status and dependencies of fundraising readiness components, including case materials, funding opportunities, financial information, terms of reference, naming opportunities, gift administration, CRM, stewardship, communications and proposal materials.
Maintain visibility into the status, dependencies and outstanding requirements associated with these components.
Coordinate with Development, Alumni and Advancement Services teams to ensure priority information and supporting materials are available to inform their work.

Cross-Functional Coordination

Establish coordinated approaches for bringing together the functions required to support priorities.
Coordinate working groups and planning meetings involving Development, Alumni, Advancement Services, Communications, Finance, Research, faculties and other partners.
Track cross-functional dependencies, actions and deliverables.
Build alignment across participating teams on processes, requirements, dependencies and approaches.
Address cross-functional process issues within the scope of the role and escalate matters requiring leadership or functional decisions.

Information & Operational Support

Establish and maintain centralized priority documentation, records and related workspaces.
Develop and maintain consistent documentation, version control and record-keeping practices.
Coordinate the creation and maintenance of priority records, coding and reporting structures.
Develop and improve workflows and other operational processes required to enable priority-related activity.

Portfolio Reporting & Review Support

Develop and maintain portfolio tracking tools, dashboards and reporting practices.
Establish processes for regular portfolio reporting and review.
Prepare portfolio status reports and leadership briefing materials.
Maintain visibility into activity, readiness, dependencies, risks, gaps and emerging issues across the portfolio.
Identify and assess changes or circumstances requiring leadership review.
Identify opportunities to improve portfolio-management processes, tools and practices based on evolving needs and relevant best practices.

Qualifications / Requirements:

Undergraduate degree in business, communications, public administration, project management or a related field; an equivalent combination of education and experience may be considered.
Five years of related experience in project management, program coordination, portfolio coordination, advancement operations or a related field.
Demonstrated experience coordinating complex, cross-functional projects or programs.
Experience developing and maintaining project plans, tracking tools, schedules, dashboards and status reports.
Experience developing and improving processes, tools and practices to support coordinated work.
Strong understanding of project and program management approaches.
Experience facilitating meetings, coordinating working groups, building consensus and tracking actions and deliverables.
Strong analytical, organizational and problem-solving skills, including the demonstrated ability to exercise independent judgment and develop solutions to complex problems.
Excellent written and verbal communication skills.
Demonstrated ability to manage multiple priorities with a high degree of accuracy and follow-through.
Experience working in a complex, matrixed organization is considered an asset.
Experience in advancement, fundraising or higher education is considered an asset.

Application Deadline: November 4, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Lead planning and portfolio-management processes for Development and Alumni priorities, including tracking projects, readiness, dependencies, risks, and changes. Coordinate cross-functional teams and working groups, maintain priority records and tools, and prepare portfolio reports and leadership briefings.

Requirements

Requires an undergraduate degree in business, communications, public administration, project management, or a related field, or equivalent education and experience, plus five years of related experience. Candidates should have experience coordinating complex cross-functional work, developing plans and reporting tools, improving processes, facilitating groups, and exercising sound judgment in a complex organization.

Skills

Project Management
Portfolio Management
Program Coordination
Cross-Functional Coordination
Process Improvement
Strategic Planning
Fundraising Readiness
Stakeholder Engagement
Consensus Building
Meeting Facilitation
Project Planning
Progress Tracking
Dashboard Development
Portfolio Reporting
Analytical Problem-Solving
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Project Management
Program Coordination
Portfolio Management
Advancement Operations
Fundraising
Higher Education
Priority Planning
Process Improvement
Cross-Functional Projects
Project Plans
Tracking Tools
Schedules
Dashboards
Status Reports
Portfolio Reviews
Fundraising Readiness
Stakeholder Engagement
Working Groups
Consensus Building
Dependency Tracking
Risk Assessment
Documentation
Version Control
Record-Keeping
Workflow Development
Leadership Briefings
CRM
Gift Administration
Stewardship
Communications

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