Description
Department of the Obstetrics & Gynaecology in the
Cumming School of Medicine invites applications for a
Program Coordinator. This Fixed Term Recurring Part-time is for approximately 4 months (based on length of grant funding), with the possibility of extension.
The Program Coordinator position will coordinate the Alberta Sex, Gender and Women's Health Hub (SGWH2). SGWH2 is a new provincial interdisciplinary research and innovation program that brings together clinical and graduate trainees, post-doctoral fellows, early career researchers (ECRs), established researchers, and professionals from within and outside of academia with a shared passion and interest in female and women's health to produce research and research informed public materials. This new program will support multiple projects, involve teams from multiple institutions, and will utilize a centralized website to update on activity and outputs.
Reporting to the Principal Investigator.
Summary of Key Responsibilities (job functions include but are not limited to):
Program Management
- In collaboration with the Principal Investigators, coordinate all aspects of a provincial program, evaluating program impact, and recommending improvements when appropriate
- Responsible for coordinating communication across the province to develop and deliver program content
- Develop project timelines, monitor and control of project deadlines and outcomes
- Recruitment of student and faculty participants
- Co-Lead the evaluation of the training program. This may include developing and piloting questionnaires, distributing questionnaires, conducting interviews, tracking academic outputs (i.e. papers, grants, etc) and analyzing qualitative and quantitative data
Strategic Planning
- Work with collaboration with the PIs to formulate and develop a strategic plan
- Contribute to funding strategies and identify funding opportunities
- Facilitate research and innovation activities to align with the strategic plan
- Ensure stakeholders and members understand strategic plan and alignment of individual research activities and projects within the overarching program
- Preparation of written material: for example, grant applications, ethics applications, project updates, interim/final reports to funding agencies, publications, presentations and proposals
- Responsible for facilitating all contracts and agreements; for example, data transfer agreements and internal agreements
- Maintain high profile of training program via website creation/updates, social media, and annual newsletter
- Develops and implements data entry systems for research projects primarily using database software such as REDCap and Qualtrics
- Participates in the development of effective data collection procedures
Leadership
- Manage and ensure administrative components of multi-disciplinary and multi-university team grants are completed and accurate
- Develops and manages guidelines for the program's research quality improvement activity
- Propose and contribute to the program leadership team in long range planning to enhance productivity and process improvement
- Works with the principal investigators to develop and implement appropriate plans for the dissemination and knowledge translation of research findings, internally and externally
- Provide orientation, system navigation and advice to investigators and their team members
- Take initiative and assist administrators in determining solutions for problems and issues that arise for complex grants and proposals
Staff and Budgeting
- Budget Monitoring: responsible for overseeing all research accounting matters and for monthly review and reconciliation of applicable study budgets
- Work with appropriate University departments and other universities to set-up new research accounts for awards and studies and assists researchers in setting up contracts/agreements for external vendors, persons of interest and contractors in compliance with University policies
- Act as a liaison with Human Resources, Research Services, IT and other applicable departments to ensure correct Alberta Health Services and University of Calgary processes and procedures are followed in regards to new hires and terminations
- Help with administration and logistics of hiring and onboarding students and other personnel
Qualifications / Requirements:
- Bachelor's Degree in Health Sciences, required
- Minimum of 3 years of related experience
- 3-5 years in a supervisory position is required
- 3-5 years of project management is required
- Experience with University of Calgary systems is preferred
- Prior experience with human participant research is an asset
- Experience creating educational and training programs is an asset
- Experience working with students or training employees preferred
- Excellent organizational and time management skills
- Ability to plan and direct quality assurance, quality improvement, research and administrative activities within a team environment
- Ability to provide support to other members of the team
- Excellent written and verbal communication skills
- Intermediate to advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and Photoshop
- Excellent interpersonal and organizational skills
- Demonstrated proficiency in budgeting and resource planning
- Demonstrated ability in professional writing and preparing reports
Application Deadline: November 16, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the
Specialist/Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our
Management and Staff Careers website.
About The University Of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy
ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada. 
