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Added 9 mins ago
Retail Operations Coordinator
Silk & Snow
Toronto, ON
Full-time
…deliver a best-in-class retail experience. We’re hiring a Retail Operations Coordinator to support the day-to-day operational success of our growing store network. You’re someone who…
Added 1 hour ago
Field Installation Coordinator
Target Digital Canada
Vancouver, BC · Metro Vancouver A, BC
Full-time
We are looking for a hands-on Field Installation Coordinator to manage and support on-site installation of digital media screens. This role focuses on working directly with installation…
Added 2 hours ago
Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
Temporary
Ross Memorial Hospital is seeking a Temporary part-time Integrated Coordinator of Pharmacy Operations to support pharmacy operations across RMH and HHHS. This role will focus on supporting…
Added 3 hours ago
Equipment Coordinator, Medicine Program
Covenant Health Canada
AB · Edmonton, AB
Full-time
As the Equipment Coordinator, you will: Maintain and monitor inventories of clinical equipment across Medicine Program sites. Coordinate the movement, allocation, and deployment of patient…
Added 4 hours ago
Analyst Maintenance Scheduling
Rio Tinto
Kitimat, BC
Full-time
Collaborate with the Maintenance Planner and Operations Coordinator to influence work management maturity
Added 6 hours ago
Supervisor
Alberta Health Services
Grande Prairie, AB
Temporary
As a Fleet Supervisor, you will provide leadership and operational oversight for a provincial team responsible for ensuring ambulances, medical equipment, and critical supplies are…
Added 6 hours ago
Senior Site Services Coordinator (Minerals & Metals)
Ausenco
Burlington, ON
Full-time
…innovative, value-add consulting studies, project delivery, asset operations and maintenance solutions to the mining & metals, oil & gas, and industrial…
Added 7 hours ago
Project Coordinator - Live Events & Scenery
Scene Ideas Inc.
Richmond, BC
$24 to $28 CAD / hour
Contract
The Project Coordinator - Live Events & Scenery is a project-support position that assists the Project Management, Sales, and Operations teams with the organization of live-event projects.
Added 7 hours ago
Project Controls Coordinator - Buildings
Graham
Vancouver, BC
Full-time
Graham is actively recruiting for a Senior Project Controls Coordinator to support the Buildings Division. Reporting to the Project Controls Lead, this role partners with project teams to…
Added 7 hours ago
Facilities Coordinator
Government of Alberta
Grande Prairie, AB
Reporting to the Facilities Manager, the Facilities Coordinator is responsible for coordinating the planning, delivery, and evaluation of operations and maintenance services, including…
Added 8 hours ago
Commissioning Coordinator
GE Vernova
Niagara Falls, ON
Full-time
Manage day-to-day operations, priorities and allocation of commissioning personnel across Hydroelectric Power Station projects;
Added 9 hours ago
Senior Executive Assistant & Governance Coordinator
University of Ottawa
Ottawa, ON
Full-time
…dedicated to ensuring the resilience and continuity of our operations. With a commitment to excellence, you'll have the opportunity to contribute significantly to promoting risk culture…
Added 9 hours ago
National Service Coordinator
Siemens
Quebec, QC
Full-time
Monitor service schedules and proactively communicate changes or delays to customers and internal stakeholders (such as business unit project managers, sales and operations).
Added 9 hours ago
National Service Coordinator
Siemens
Montreal, QC
Full-time
Monitor service schedules and proactively communicate changes or delays to customers and internal stakeholders (such as business unit project managers, sales and operations).
Added 10 hours ago
Program Coordinator, UCalgary Continuing Education
University of Calgary
Calgary, AB
Full-time
The Department of Operations and IS Services in Continuing Education is currently seeking a Full-time Temporary Relief Program Coordinator for approximately 12 months.
Added 10 hours ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The Hospital Elder Life Program (HELP) Coordinator works with clinical leadership, including BCHS Geriatrics nurses and physicians, to co-ordinate volunteer visits to patients at risk of…
Added 10 hours ago
Logistics Coordinator
DelGate Logistics
Vancouver, BC
Full-time
Role Description The Logistics Coordinator is a full-time, on-site role based in Vancouver, BC. This position is responsible for coordinating daily warehouse and transportation operations,…
Added 11 hours ago
Vendor Coordinator
Flair Airlines Ltd.
Toronto, ON · Vancouver, BC · Edmonton, AB · Calgary, AB
Full-time
The Vendor Coordinator reviews agent and team performance, monitors customer calls, conducts booking quality checks, and provides feedback to vendor leadership. The role follows up on…
Added 11 hours ago
Coordinator, Inventory
RONA
Boucherville, QC
Full-time
Become a key player in our operations! Work in a dynamic environment where you'll handle and transport goods with precision. Your mastery of the electric pallet truck and your attention to…
Added 12 hours ago
Clinical Research Coordinator II
The University of British Columbia
Vancouver, BC
$5,538.94 to $6,497.44 CAD / month
Full-time
Acting as a Clinical Research Coordinator within the Division of Pediatric Hematology/Oncology/BMT, the individual will execute clinical protocols, support the Clinical Trials Unit (CTU)…
Added 12 hours ago
Team Coordinator (AKA chief acrobat)
Nascent
Canada
Full-time
You'll be the operational backbone of a high-output team - the person who makes everything around them run. As Team Coordinator you'll own a wide surface area: from recruiting and…
Added 12 hours ago
Site and Supplier Management Coordinator
Interior Health Authority
Kelowna, BC
Full-time
The Coordinator also plays a fundamental role in supporting the Director responsible for overseeing the day-to-day operations and maintenance of Digital Health staff occupied sections of…
Added 12 hours ago
Aircraft Coordinator (CONTRACT)
Bombardier
Dorval, QC
Contract
Support production leaders in the day-to-day operations and during Daily Morning Meeting;
Added 12 hours ago
Aircraft Coordinator (CONTRACT)
Bombardier
Dorval, QC
Contract
Support production leaders in the day-to-day operations and during Daily Morning Meeting;
Added 12 hours ago
Aircraft Coordinator (CONTRACT)
Bombardier
Dorval, QC
Contract
Support production leaders in the day-to-day operations and during Daily Morning Meeting;

University of Calgary

Program Coordinator, UCalgary Continuing Education

Calgary, AB, Canada

Job type: Full-time
Apply by: Sep 30, 2026
Experience: A minimum of 3-5 years of experience in administrative support, preferably in a higher education or continuing education environment.
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Description

The Department of Operations and IS Services in Continuing Education is currently seeking a Full-time Temporary Relief Program Coordinator for approximately 12 months.

This position reports to the Associate Director, Program Operations and Services and will work closely with Program Managers, Student Services, and other Program Coordinators in a cross-functional team environment. The Program Coordinator plays a key role in supporting professional and continuing education at the University of Calgary. They manage and perform the daily operations of course sections throughout the section lifecycle, from section creation to completion.

Summary of Key Responsibilities (job functions include but are not limited to):

Program Coordination

Manage and enter course section information, schedules and announcements in the ContEd registration system, maintaining accurate information and timely communication with staff, instructors, and students.
Organize logistics to be in place for section delivery (classrooms, materials, schedules, audio-visual equipment, printing, instructional supplies).
Create and manage a detailed program area checklist to track course section duties and progress.
Liaise with internal and external teams, instructors and students as needed to execute tasks and communicate changes.

Instructor Support

Apply relevant business processes to bring instructors into the UCalgary teaching and learning environment and enable them to teach their course sections. This includes but is not limited to contracting and hiring instructors, acquiring access to the relevant UCalgary systems, paying instructors in a timely and accurate way, and collecting grades.
Act as a key liaison for instructors, maintaining relationships, communicating and supporting them throughout the section operations while navigating deadlines and business processes and policies.

Administrative Support

Maintain and organize office files, records, and databases, ensuring all information is accurate and up to date and in compliance with University practices and policies (e.g. data privacy, data retention).
Share team responsibilities, including but not limited to processing and tracking payments, overseeing instructional supplies, managing team email inbox, reporting, and other team duties.
Support the continuous improvement of team practices, providing feedback on business processes and maintaining documentation, templates, and reference guides.
Assist with preparing and compiling reports related to section operations, change management, and other reports.
Assist with ContEd events and conferences, including but not limited to graduation ceremony, student orientation events, and industry conferences.

Qualifications / Requirements:

High school diploma or equivalent required. Diploma, Associate's degree, or Bachelor's degree in administration, business, or a related field is preferred.
A minimum of 3-5 years of experience in administrative support, preferably in a higher education or continuing education environment.
Experience in program coordination, administration, or customer service is highly desirable.
Proficiency in Microsoft Office Suite (Word, Outlook, and particularly Excel), knowledge of student information systems (SIS), course registration platforms, and learning management systems (LMS) is a plus.
Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills, with a professional demeanor.
High attention to detail and problem-solving abilities.
Ability to work independently, take initiative, and collaborate with diverse teams.
Ability to maintain confidentiality and handle sensitive information.
Strong interpersonal skills, with the ability to interact with a wide range of stakeholders, including instructors, students, external partners, and staff.
Flexibility and adaptability in a dynamic and fast-paced work environment.

Application Deadline: September 30, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Coordinate course sections throughout their lifecycle, including registration-system updates, scheduling, delivery logistics, instructor onboarding and support, and communication with students and stakeholders. Maintain accurate records and operational documentation, support payments and reporting, contribute to process improvements, and assist with events and conferences.

Requirements

A high school diploma or equivalent is required; a diploma, associate degree, or bachelor's degree in administration, business, or a related field is preferred. The role seeks 3–5 years of administrative support experience, preferably in higher or continuing education, along with strong organizational, communication, problem-solving, confidentiality, and collaboration skills; proficiency with Microsoft Office is expected, and familiarity with SIS, registration platforms, and LMS is an asset.

Skills

Program Coordination
Administrative Support
Course Section Management
Scheduling
Logistics Coordination
Instructor Support
Contracting and Hiring
Payment Processing
Student Services
Records Management
Microsoft Office
Excel
Student Information Systems
Course Registration Platforms
Learning Management Systems
Communication

Visa sponsorship

Not detected in the job text

Keywords

Continuing Education
Higher Education
Program Coordination
Course Sections
Course Registration
ContEd Registration System
Student Information Systems
Learning Management Systems
Microsoft Office
Word
Outlook
Excel
Scheduling
Classroom Logistics
Audio-Visual Equipment
Instructor Onboarding
Instructor Contracting
Instructor Payments
Grade Collection
Student Services
Administrative Support
Records Management
Data Privacy
Data Retention
Reporting
Process Improvement
Change Management
Event Coordination
Customer Service
Stakeholder Communication

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