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Added 5 mins ago
Junior School Vice Principal - PYP Coordinator
Southpointe Academy
Tsawwassen, BC
Full-time
We are seeking an experienced and collaborative educational leader to serve as Vice Principal & PYP Coordinator for our Junior School (K–5).
Added 5 mins ago
Electrical Design Coordinator Intern - Kiewit Power Engineering (Summer 2027)
Kiewit
Calgary, AB
As an Electrical Design Coordinator Intern, you will be a part of a growing team that supports all aspects of the construction process by performing innovative design engineering through…
Added 5 mins ago
Manager, People Operations
Ontario Energy Board
Toronto, ON
…for compensation, total rewards, HR systems, payroll, people data, and employee lifecycle services. This role combines strategic leadership with operational excellence to deliver…
Added 5 mins ago
Land and Resource Coordinator
Amrize
Winnipeg, MB
…ultimately transformed into products. The Land and Resource Coordinator will work closely with the Land and Resource Manager and cross-functional teams and gain experience in land…
Added 19 mins ago
Coordinateur / Coordinatrice RH
Newrest
Dorval, QC
$60,000 to $65,000 CAD / year
Full-time
Newrest, a world leader in the catering and business services sector, is looking for a motivated HR Coordinator to join our dynamic team. If you are passionate about human resources and…
Added 20 mins ago
Office Assistant
The Salvation Army Canada and Bermuda Territory
Bridgewater, NS
Full-time
Added 20 mins ago
Project Coordinator
Stantec
Edmonton, AB
Full-time
We have an exciting opportunity for a Project Coordinator in our Edmonton office. In this role you will report through a Project Manager on one or more projects. This will allow growth…
Added 35 mins ago
Occupational Therapist
Providence Healthcare
Vancouver, BC
Full-time
…Therapy Site Leader and/or Research, Education and Practice Coordinator, the position supports the interdisciplinary program/team in achieving program, patient and resident goals. Provides…
Added 35 mins ago
Procurement Specialist / Coordinator
Kleinfelder Inc
Calgary, AB · Edmonton, AB
Other
Kleinfelder Canada is seeking an experienced Procurement Specialist / Coordinator.
Added 49 mins ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Fort Frances, ON
Full-time
Kettle Coordinator III position is a short-term contract position. The incumbent is responsible for oversight of various Salvation Army Christmas campaigns as well as the coordination of…
Added 49 mins ago
Client Coordinator, Commercial Lines
Jones DesLauriers
Mississauga, ON
Full-time
Added 49 mins ago
Registered Practical Nurse (RPN) - Residence - Casual
The Hospice of Windsor and Essex County
Windsor, ON
Temporary
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 49 mins ago
Registered Practical Nurse (RPN) - Residence - Casual
The Hospice of Windsor and Essex County
Leamington, ON
Temporary
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 49 mins ago
Manager, Finance and Risk
College of Naturopaths of Ontario
Toronto, ON
Full-time
Providing back-up support for all accounting functions including the approval of payroll in the absence of the Finance Coordinator or Manager, Human Resources.
Added 49 mins ago
Registered Practical Nurse (RPN) - Residence - Casual
The Hospice of Windsor and Essex County
Windsor, ON
Temporary
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 49 mins ago
Registered Practical Nurse (RPN) - Residence - Casual
The Hospice of Windsor and Essex County
Leamington, ON
Temporary
…Physicians, Registered Nurses, Personal Support Workers (PSW), Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 49 mins ago
Digital Marketing Coordinator
Sporting Life Group
Woodbridge, ON
$55,000 to $60,000 CAD / year
Full-time
As the Digital Marketing Coordinator with Sporting Life Group, you will be responsible and accountable for executing Digital Marketing campaigns along with digital marketing initiatives and…
Added 1 hour ago
Clinical Research Coordinator and Genetic Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Managing recruitment into the MOHCCN project, including participant selection, clinical data review and management, and tissue sample coordination with research laboratory team.
Added 1 hour ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 1 hour ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 1 hour ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 1 hour ago
Job Posting Title Financial Analyst (12-Month term)
NAV CANADA
Ottawa, ON
Contract
…Collaborate with other Finance groups on reports and analysis of the data. Assist in providing senior management and the Board of Directors with accurate, complete and timely consolidated…
Added 1 hour ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…ethics submission and study registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high…
Added 1 hour ago
Senior Service Coordinator
Dilfo
Ottawa, ON
Full-time
The Senior Service Coordinator supports the day-to-day administration and coordination of the HVAC Service department, with a focus on work order accuracy, billing readiness, quoted work,…
Added 1 hour ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Aurora, ON
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…

University of Calgary

Program Coordinator, UCalgary Continuing Education

Calgary, AB, Canada

Job type: Full-time
Apply by: Sep 30, 2026
Experience: A minimum of 3-5 years of experience in administrative support, preferably in a higher education or continuing education environment.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Description

The Department of Operations and IS Services in Continuing Education is currently seeking a Full-time Temporary Relief Program Coordinator for approximately 12 months.

This position reports to the Associate Director, Program Operations and Services and will work closely with Program Managers, Student Services, and other Program Coordinators in a cross-functional team environment. The Program Coordinator plays a key role in supporting professional and continuing education at the University of Calgary. They manage and perform the daily operations of course sections throughout the section lifecycle, from section creation to completion.

Summary of Key Responsibilities (job functions include but are not limited to):

Program Coordination

Manage and enter course section information, schedules and announcements in the ContEd registration system, maintaining accurate information and timely communication with staff, instructors, and students.
Organize logistics to be in place for section delivery (classrooms, materials, schedules, audio-visual equipment, printing, instructional supplies).
Create and manage a detailed program area checklist to track course section duties and progress.
Liaise with internal and external teams, instructors and students as needed to execute tasks and communicate changes.

Instructor Support

Apply relevant business processes to bring instructors into the UCalgary teaching and learning environment and enable them to teach their course sections. This includes but is not limited to contracting and hiring instructors, acquiring access to the relevant UCalgary systems, paying instructors in a timely and accurate way, and collecting grades.
Act as a key liaison for instructors, maintaining relationships, communicating and supporting them throughout the section operations while navigating deadlines and business processes and policies.

Administrative Support

Maintain and organize office files, records, and databases, ensuring all information is accurate and up to date and in compliance with University practices and policies (e.g. data privacy, data retention).
Share team responsibilities, including but not limited to processing and tracking payments, overseeing instructional supplies, managing team email inbox, reporting, and other team duties.
Support the continuous improvement of team practices, providing feedback on business processes and maintaining documentation, templates, and reference guides.
Assist with preparing and compiling reports related to section operations, change management, and other reports.
Assist with ContEd events and conferences, including but not limited to graduation ceremony, student orientation events, and industry conferences.

Qualifications / Requirements:

High school diploma or equivalent required. Diploma, Associate's degree, or Bachelor's degree in administration, business, or a related field is preferred.
A minimum of 3-5 years of experience in administrative support, preferably in a higher education or continuing education environment.
Experience in program coordination, administration, or customer service is highly desirable.
Proficiency in Microsoft Office Suite (Word, Outlook, and particularly Excel), knowledge of student information systems (SIS), course registration platforms, and learning management systems (LMS) is a plus.
Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills, with a professional demeanor.
High attention to detail and problem-solving abilities.
Ability to work independently, take initiative, and collaborate with diverse teams.
Ability to maintain confidentiality and handle sensitive information.
Strong interpersonal skills, with the ability to interact with a wide range of stakeholders, including instructors, students, external partners, and staff.
Flexibility and adaptability in a dynamic and fast-paced work environment.

Application Deadline: September 30, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Coordinate course sections throughout their lifecycle, including registration-system updates, scheduling, delivery logistics, instructor onboarding and support, and communication with students and stakeholders. Maintain accurate records and operational documentation, support payments and reporting, contribute to process improvements, and assist with events and conferences.

Requirements

A high school diploma or equivalent is required; a diploma, associate degree, or bachelor's degree in administration, business, or a related field is preferred. The role seeks 3–5 years of administrative support experience, preferably in higher or continuing education, along with strong organizational, communication, problem-solving, confidentiality, and collaboration skills; proficiency with Microsoft Office is expected, and familiarity with SIS, registration platforms, and LMS is an asset.

Skills

Program Coordination
Administrative Support
Course Section Management
Scheduling
Logistics Coordination
Instructor Support
Contracting and Hiring
Payment Processing
Student Services
Records Management
Microsoft Office
Excel
Student Information Systems
Course Registration Platforms
Learning Management Systems
Communication

Visa sponsorship

Not detected in the job text

Keywords

Continuing Education
Higher Education
Program Coordination
Course Sections
Course Registration
ContEd Registration System
Student Information Systems
Learning Management Systems
Microsoft Office
Word
Outlook
Excel
Scheduling
Classroom Logistics
Audio-Visual Equipment
Instructor Onboarding
Instructor Contracting
Instructor Payments
Grade Collection
Student Services
Administrative Support
Records Management
Data Privacy
Data Retention
Reporting
Process Improvement
Change Management
Event Coordination
Customer Service
Stakeholder Communication

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