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Added 20 mins ago
Sync & Licensing Coordinator
Warner Music Canada
Toronto, ON · Greater Toronto Area, Canada
Full-time
Reports To: Director, Sync & Visual Media Licensing
Added 20 mins ago
Marketing Manager
Warner Music Canada
Toronto, ON · Greater Toronto Area, Canada
Full-time
Experience leveraging data platforms (Chartmetric, Spotify for Artists, Meta Ads Manager, Google Analytics) to inform creative marketing strategy.
Added 51 mins ago
Manager, Collections
Rogers Bank
Midland, ON
Full-time
Manage relationships with third-party collections partners and support vendor performance and strategy.
Added 51 mins ago
B2B Sales Executive
Marcus Evans Group
Laval, QC
Full-time
This role reports directly to Draga Sfetsios, Managing Director, a 14-year sales and negotiation leader who has built and developed high-performance teams across multiple cities. You will…
Added 51 mins ago
Director, Customer Experience
Flair Airlines Ltd.
Calgary, AB · Vancouver, BC · Toronto, ON
Full-time
…journey. Reporting to the Vice President, Customer Experience, the Director, Customer Experience is responsible for the strategic direction and performance of the end-to-end customer…
Added 1 hour ago
Manager, Collections
Rogers Bank
Fort McMurray, AB
Full-time
Manage relationships with third-party collections partners and support vendor performance and strategy.
Added 1 hour ago
Regional Lead – Hydropower and Dams (North & Western Canada)
WSP in Canada
Calgary, AB
Full-time
…(North-Western Canada), you will play a pivotal role in shaping strategy, strengthening client partnerships, and delivering impactful projects that support resilient, sustainable energy…
Added 1 hour ago
Director of Transformation
BCS Technology International Pty Ltd
Toronto, ON
Full-time
The Director of Innovation owns the organization's technology-led growth agenda - translating emerging digital, data, and AI capabilities into commercial outcomes. This is not an advisory…
Added 1 hour ago
Policy Advisor
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
$71,000 to $109,000 CAD / year
Full-time
Reporting to the Senior Director, Pension Design & Strategy, the Policy Advisor will develop and maintain Plan policies and procedures; support the development of and recommendations for…
Added 2 hours ago
Senior Director, Head, SRE and Production Operations
Royal Bank of Canada
Toronto, ON
Full-time
Drive the overall SRE strategy within Innovation, Intelligent Operations, and partner groups, owning roadmap development
Added 2 hours ago
Director, Programs - AI & Digital Transformation
Royal Bank of Canada
Toronto, ON
Full-time
…We are seeking an exceptional, strategic leader to serve as Director of AI & Digital Transformation Programs, playing a pivotal role in shaping and executing RBC's most critical AI…
Added 2 hours ago
Director Engineering
Redwood Software
Canada
We are looking for a Director of Engineering – AI & Full-Stack SaaS to lead the engineering strategy and execution for a highly scalable, enterprise-grade SaaS platform.
Added 2 hours ago
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…across the full study lifecycle. Reporting to the Associate Director (scientific) and the CORE Manager (administrative), the incumbent will support Principal Investigators with data…
Added 2 hours ago
Manager, Collections
Rogers Bank
Cambridge, ON
Full-time
Manage relationships with third-party collections partners and support vendor performance and strategy.
Added 2 hours ago
Financial Analyst (Consolidation)
Husky Technologies
Bolton, ON
Full-time
…talent to develop with us as we pursue our ambitious growth…
Added 2 hours ago
Sync & Licensing Coordinator
Warner Music Group
Toronto, ON · CAN - Toronto
Full-time
Reports To: Director, Sync & Visual Media Licensing
Added 2 hours ago
Marketing Manager
Warner Music Group
Toronto, ON · CAN - Toronto
Full-time
Experience leveraging data platforms (Chartmetric, Spotify for Artists, Meta Ads Manager, Google Analytics) to inform creative marketing strategy.
Added 3 hours ago
Director of Sales
ATS Corporation
Toronto, ON
Full-time
The Director of Sales role is responsible for developing the selling strategies for the company within North America and leading a team of account / territory managers for Paxiom,…
Added 3 hours ago
Executive Director
GoodWork.ca
BC · Columbia-Shuswap A, BC
Full-time
The Executive Director is Clean Energy BC's chief executive and its public voice. Working with the Board, the Executive Director shapes long-term strategy and annual priorities. In…
Added 3 hours ago
Director of Marketing - Zanchin Automotive Group
Zanchin Automotive Group
Vaughan, ON
Full-time
The Director of Marketing will lead the development and execution of the company’s comprehensive marketing strategy. The role combines creativity, data driven decision making, and team…
Added 4 hours ago
Conseiller(ère) en Gouvernance des affaires et des TI
CGI
Montreal, QC
Full-time
CGI Montreal is looking for a Consultant in Business and Technology Governance. Reporting to the Director of Business and Technology Governance, you will be responsible for supporting the…
Added 4 hours ago
Senior Design Lead [Contract]
Spin Master
Toronto, ON
Full-time
Under the guidance of the Design Director, you will drive the creative direction, design strategy, and product development for our Early Learning toy portfolio, including our existing Ms.…
Added 4 hours ago
Senior Manager, Leadership Giving
Art Gallery of Ontario
Toronto, ON
Full-time
We are currently seeking a Senior Manager, Leadership Giving to join our Development team. Under the direction of the Director, Philanthropy, the Senior Manager, Leadership Giving is…
Added 5 hours ago
Local Department Head - Emergency Medicine - Eagle Ridge Hospital
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
Part-time
…the appropriate Regional Department Head and/or Site Medical Director where…
Added 5 hours ago
Manager, Collections
Rogers Bank
Bathurst, NB
Full-time
Manage relationships with third-party collections partners and support vendor performance and strategy.

University of Calgary

Program Coordinator, UCalgary Continuing Education

Calgary, AB, Canada

Job type: Full-time
Apply by: Sep 30, 2026
Experience: A minimum of 3-5 years of experience in administrative support, preferably in a higher education or continuing education environment.
Posting language: English
Posted: Sep 23, 2026

Apply About employer

Applications open in a new tab.

Original job description

Description

The Department of Operations and IS Services in Continuing Education is currently seeking a Full-time Temporary Relief Program Coordinator for approximately 12 months.

This position reports to the Associate Director, Program Operations and Services and will work closely with Program Managers, Student Services, and other Program Coordinators in a cross-functional team environment. The Program Coordinator plays a key role in supporting professional and continuing education at the University of Calgary. They manage and perform the daily operations of course sections throughout the section lifecycle, from section creation to completion.

Summary of Key Responsibilities (job functions include but are not limited to):

Program Coordination

Manage and enter course section information, schedules and announcements in the ContEd registration system, maintaining accurate information and timely communication with staff, instructors, and students.
Organize logistics to be in place for section delivery (classrooms, materials, schedules, audio-visual equipment, printing, instructional supplies).
Create and manage a detailed program area checklist to track course section duties and progress.
Liaise with internal and external teams, instructors and students as needed to execute tasks and communicate changes.

Instructor Support

Apply relevant business processes to bring instructors into the UCalgary teaching and learning environment and enable them to teach their course sections. This includes but is not limited to contracting and hiring instructors, acquiring access to the relevant UCalgary systems, paying instructors in a timely and accurate way, and collecting grades.
Act as a key liaison for instructors, maintaining relationships, communicating and supporting them throughout the section operations while navigating deadlines and business processes and policies.

Administrative Support

Maintain and organize office files, records, and databases, ensuring all information is accurate and up to date and in compliance with University practices and policies (e.g. data privacy, data retention).
Share team responsibilities, including but not limited to processing and tracking payments, overseeing instructional supplies, managing team email inbox, reporting, and other team duties.
Support the continuous improvement of team practices, providing feedback on business processes and maintaining documentation, templates, and reference guides.
Assist with preparing and compiling reports related to section operations, change management, and other reports.
Assist with ContEd events and conferences, including but not limited to graduation ceremony, student orientation events, and industry conferences.

Qualifications / Requirements:

High school diploma or equivalent required. Diploma, Associate's degree, or Bachelor's degree in administration, business, or a related field is preferred.
A minimum of 3-5 years of experience in administrative support, preferably in a higher education or continuing education environment.
Experience in program coordination, administration, or customer service is highly desirable.
Proficiency in Microsoft Office Suite (Word, Outlook, and particularly Excel), knowledge of student information systems (SIS), course registration platforms, and learning management systems (LMS) is a plus.
Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills, with a professional demeanor.
High attention to detail and problem-solving abilities.
Ability to work independently, take initiative, and collaborate with diverse teams.
Ability to maintain confidentiality and handle sensitive information.
Strong interpersonal skills, with the ability to interact with a wide range of stakeholders, including instructors, students, external partners, and staff.
Flexibility and adaptability in a dynamic and fast-paced work environment.

Application Deadline: September 30, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

Apply About employer

More about this job

Responsibilities

Coordinate course sections throughout their lifecycle, including registration-system updates, scheduling, delivery logistics, instructor onboarding and support, and communication with students and stakeholders. Maintain accurate records and operational documentation, support payments and reporting, contribute to process improvements, and assist with events and conferences.

Requirements

A high school diploma or equivalent is required; a diploma, associate degree, or bachelor's degree in administration, business, or a related field is preferred. The role seeks 3–5 years of administrative support experience, preferably in higher or continuing education, along with strong organizational, communication, problem-solving, confidentiality, and collaboration skills; proficiency with Microsoft Office is expected, and familiarity with SIS, registration platforms, and LMS is an asset.

Skills

Program Coordination
Administrative Support
Course Section Management
Scheduling
Logistics Coordination
Instructor Support
Contracting and Hiring
Payment Processing
Student Services
Records Management
Microsoft Office
Excel
Student Information Systems
Course Registration Platforms
Learning Management Systems
Communication

Visa sponsorship

Not detected in the job text

Keywords

Continuing Education
Higher Education
Program Coordination
Course Sections
Course Registration
ContEd Registration System
Student Information Systems
Learning Management Systems
Microsoft Office
Word
Outlook
Excel
Scheduling
Classroom Logistics
Audio-Visual Equipment
Instructor Onboarding
Instructor Contracting
Instructor Payments
Grade Collection
Student Services
Administrative Support
Records Management
Data Privacy
Data Retention
Reporting
Process Improvement
Change Management
Event Coordination
Customer Service
Stakeholder Communication

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