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Added 11 mins ago
MC
Payments Specialist - Full Time
Meridian Credit Union
St. Catharines, ON
- Full-time
Keep abreast of internal Meridian and external partner/vendor/association system changes and/or projects that may have a direct or indirect impact on payments.
Added 11 mins ago
AI
Procurement Support Coordinator
American Iron and Metal
Montreal, QC
- Full-time
Create, process, and update purchase orders in the ERP system.
Added 28 mins ago
RD
Application Developer
Randstad Digital
Toronto, ON · Greater Toronto Area, Canada
- Full-time
System Development & Automation: Design, build, and optimize solutions using the Microsoft Power Platform (Power BI, Power Apps, Power Automate, Power Pages, Dataverse) and Microsoft…
Added 28 mins ago
C
Netsuite Developer
Caseware
Toronto, ON
- $90,000 to $115,000 CAD / year
- Full-time
…evolve our NetSuite ERP ecosystem. This role will focus on system administration, configuration, customization, and integrations that enable finance and business teams to operate…
Added 29 mins ago
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Fastfrate Group
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Added 31 mins ago
Change Management Specialist (Special Project: November 2026 - December 2027)
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…Project, reimagining our Enterprise Resource Planning (ERP) system, Banner and related processes, to enhance the student, faculty, and staff…
Added 1 hour ago
BG
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BMW Group
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- Full-time
Maintain warehouse systems and controls, including SAP updates, user access administration, EDI integrations, and system testing activities.
Added 1 hour ago
DG
Plant Operations Manager
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General oversight of the Computerized Maintenance Management System (CMMS) software.
Added 1 hour ago
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Manager Medical Imaging Humboldt and Area
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Added 1 hour ago
CM
Registered Nurse, Mental Health FT 2026-7049
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- Other
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Added 1 hour ago
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Reporting Analyst
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Added 1 hour ago
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Support in the administration and reconciliation of early learning and child care grants
Added 1 hour ago
Facilities Planner - Facilities Planning and Development
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…development, project cost estimation, procurement, contract administration and close-out phases. The Facilities Planner shall execute project work streams independently and be accountable…
Added 1 hour ago
UO
Intermediate Information Officer, Student Accounts
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
…settling vendor invoices, updating information in our financial system and following up with students, colleagues and other services or…
Added 2 hours ago
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- Full-time
…commercial finance expertise with user support, data quality, system administration, controls, training and continuous…
Added 2 hours ago
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…designated patients, including independent nursing services, administration of prescribed medical treatments, collaboration and interaction within the healthcare team and participation in…
Added 2 hours ago
UO
Intermediate Information Officer, Student Accounts
University of Ottawa
Ottawa, ON
- Full-time
…settling vendor invoices, updating information in our financial system and following up with students, colleagues and other services or…
Added 2 hours ago
D
Plant Operations Manager
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- Full-time
General oversight of the Computerized Maintenance Management System (CMMS) software.
Added 3 hours ago
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Intern System Administrator
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Kirkland, QC
- Internship
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Added 4 hours ago
HT
IT Internal Auditor
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Bolton, ON
- Full-time
Assess risks associated with new system implementations and business transformation projects.
Added 4 hours ago
HT
Internal Auditor (Business Control & IT)
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- Full-time
Assess risks associated with new system implementations and business transformation projects.
Added 7 hours ago
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Record donor information and interactions in the Constituency Relationship Management (CRM) system; coordinate with CDE administrator to optimize CRM software
Added 8 hours ago
CO
Temporary Solutions Integration Specialist (up to 8 months)
City of Saint John
Saint John, NB
- Temporary
Under the direction of the IT Manager, the position is responsible for administration, implementation, and maintenance of the City’s website, web-based applications, software, data…
Added 8 hours ago
CO
Manager, Digital Solutions
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- Full-time
Manage major system administration, including configuration, integrations, security roles, and data structures
Added 8 hours ago
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Application & Integration Technical Analyst
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…Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration frameworks, ensuring the reliability, scalability, and security of…

Closed listing

University of Calgary

Program Coordinator, Undergraduate Medical Education

Calgary, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Sep 30, 2026
Experience: 5+ years of experience in project management, business processes and computer applications required
Posting language: English
Posted: Sep 23, 2026

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Original job description

Archived listing. The details below describe a past opening.

Description

The Office of Undergraduate Medical Education in the Cumming School of Medicine is currently seeking a Full-time Regular Program Coordinator.

Reports to the Manager, Curriculum with accountabilities to the Senior Manager, Undergraduate Medical Education.

Collaborates with the Faculty Course Leaders, Clerkship Directors and Academic Technology Team to plan, develop, administer and facilitate (ie. research, manage, and prepare all course material) for the successful delivery of the Medical Doctor (MD) Program in the Cumming School of Medicine.

High volume and diversity of work driven by numerous deadlines and shifting priorities. Requires the management of competing interests resulting in a satisfactory outcome for students and faculty. Involved in long-term planning of courses. Expert level organizational ability is required to plan courses and allocate resources six months to one year in advance, while concurrently managing course activity. High levels of stress throughout the year. Use professional judgment in reviewing own work, and the work of others to ensure integrity of services are maintained, and regularly review the quality and completion of work, as impact of error is high. Constantly assess processes and develop and implement changes as necessary. Exposure to cadaver material and unpleasant odors for anatomy/pathology events.

Summary of Key Responsibilities (job functions include but are not limited to):

Advises students, faculty and staff of the Cumming School of Medicine and external Stakeholders on all policies, procedures, requirements and deadlines to ensure the smooth delivery of the UME programs. As the initial contact for all inquiries pertaining to the MD Program, it is essential to provide accurate information professionally, courteously and in a timely manner respecting appropriate confidentialities. Participates as an active member on committees, as required, to provide observations, recommendations and feedback that influence the delivery strategies, policies, procedures and guidelines of MD Program. Builds and maintains collaborative working relationships with colleagues and contacts within the Cumming School of Medicine, physicians in the community, students and other stakeholders.
Develops and maintains course/elective preceptor payment information. Assesses program components for efficiency; recommends and implements changes as required. Ensures all MD Program are professionally and effectively managed.
Facilitates collaborative project management delivery within cross-functional departments. Provides training and support to Program Coordinator colleagues as required. Demonstrates strong communication, leadership, facilitation, and client service skills. Requires discretion, discernment, problem-solving skills and confidentiality. Demonstrates initiative and good judgment with minimal daily supervision/direction.
Works in conjunction with team members in the Undergraduate Medical Education (UME) office, as well as colleagues in Admissions, Instructional Resources, HiiTec, Audio Visual Team, Faculty Course Chairs and Clerkship Directors, external organizations, other stakeholders (i.e., community physicians, Alberta Health Services, ATSSL) and academic institutions, to ensure centralized services are provided to undergraduate students and faculty members. These services include, but are not limited to:

Manage and maintain pre-clerkship course schedules and learning materials using OSLER and other programs
Management of evaluative tools (i.e. ITERs) through ONE45 system for clerkship and pre-clerkship
Management of schedules for Clerkship in the online one45 system
Coordination and administration of activities related to undergraduate courses and clerkship rotations including the University of Calgary Longitudinal Integrated Clerkship (UCLIC); including organization and coordination of all classroom and resource requirements for courses (i.e., space, configuration, technical equipment and all relevant teaching materials)
Recruitment and tracking of preceptors using VERA software
Advise students, faculty and staff regarding courses, procedures and guidelines
Assist Evaluation Team with management of the examination question bank and the collection and generation of grades as needed
Assist Evaluation Team with administration, setup and organization of online and paper exams, term work and practical exams such as peripatetic and OSCE examinations
Proctoring of examinations

Qualifications / Requirements:

Post secondary degree is required
5+ years of experience in project management, business processes and computer applications required
Previous experience in an Undergraduate Medical Education (MD Program) environment is required
Previous experience working with Adult Learning in a Post Secondary (Undergrad or Graduate level) required
Previous experience working with an online student information system such as OSLER, and other online applications required
Excellent organizational, project management and interpersonal skills are required
Excellent analytical and problem solving skills needed to deal effectively with complex tasks and issues is critical
Advanced knowledge of Microsoft applications (Word, PowerPoint and Excel), Adobe Acrobat, Adobe Connect, Outlook and internet applications
Previous experience in an advisory role is required
Ability to work collaboratively with a variety of internal and external contacts
Ability to interact with faculty, students, colleagues, external stakeholders and the general public in a professional and friendly manner
Teamwork and networking are necessary
The ability to work independently demonstrating good judgment in a fast-paced environment with many conflicting priorities
Ability to work outside of regular work hours as required. Regular work week schedule (Monday to Friday - 830 am - 430 pm) with occasional variances in start and end time, and may be expected to attend events or provide service outside normal working hours
Strong organization, multi-tasking and time management skills with the ability to set priorities and meet deadlines

Application Deadline: September 30, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

About employer

More about this job

Responsibilities

Coordinates and administers undergraduate medical courses and clerkship rotations, including schedules, learning materials, preceptor recruitment and tracking, examinations, and related resources. Advises students, faculty, staff, and external stakeholders; supports committees and cross-functional projects; and reviews and improves program processes.

Requirements

Requires a post-secondary degree and at least five years of experience in project management, business processes, and computer applications, along with prior experience in undergraduate medical education, post-secondary adult learning, online student information systems, and an advisory role. Candidates need strong organizational, project management, interpersonal, analytical, and problem-solving skills, advanced knowledge of specified Microsoft and Adobe applications, and the ability to work independently and collaboratively amid competing priorities.

Skills

Program Coordination
Project Management
Course Scheduling
Curriculum Administration
Student Advising
Stakeholder Relations
Organizational Skills
Time Management
Analytical Skills
Problem Solving
Communication
Leadership
Facilitation
Confidentiality
Microsoft Office
Examination Administration

Visa sponsorship

Not detected in the job text

Keywords

Undergraduate Medical Education
Medical Doctor Program
Curriculum
Course Coordination
Clerkship Rotations
Project Management
Business Processes
Adult Learning
Post-Secondary Education
OSLER
ONE45
VERA
ITERs
Preceptor Recruitment
Preceptor Payments
Examination Question Bank
Online Examinations
OSCE
Peripatetic Examinations
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Adobe Acrobat
Adobe Connect
Outlook
Student Information Systems
Learning Materials
Grade Management
Stakeholder Relations
Confidentiality

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