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Added 46 mins ago
UO
Postdoctoral Research Fellow
University of British Columbia
Vancouver, BC · UBCV | Chemical and Biological Engineering Building (CHBE)
- $75,000 CAD / year
- Full-time
Upham, Chester | Department of Chemical and Biological Engineering | Faculty of Applied Science
Added 46 mins ago
UO
Postdoctoral Research Fellow
University of British Columbia
Vancouver, BC · UBCV | Chemical and Biological Engineering Building (CHBE)
- $75,000 CAD / year
- Full-time
Upham, Chester | Department of Chemical and Biological Engineering | Faculty of Applied Science (David Chester Upham)
Added 1 hour ago
UO
Science, Applied Science and Engineering, Faculty of
University of New Brunswick
Saint John, NB
- Full-time
Added 4 hours ago
FH
Anaesthesia Assistant
Fraser Health Authority
New Westminster, BC
- $44.85 to $56.02 CAD / hour
- Full-time
We are currently looking to fill a Casual opportunity for a Anaesthesia Assistant at Royal Columbian Hospital located in New Westminster, BC.
Added 19 hours ago
Production Mechanical Technician
Apotex
Brantford, ON
Work closely with production, engineering, and quality to resolve issues and improve processes.
Added 22 hours ago
NE
Machine Learning Engineer
Neatco Engineering Services Inc.
Waterloo, ON
- Contract
Neatco Engineering builds AI vision and robotics systems for manufacturing and recycling. Our IntelSight platform uses deep learning and industrial imaging to run real-time quality…
Added 1 day ago
TU
Nucleic Acids Specialist, ATMF
The University of British Columbia
Vancouver, BC
- $5,538.94 to $6,497.44 CAD / month
- Full-time
The Advanced Therapeutics Manufacturing Facility (ATMF) is a new CFI-funded project and part of Canada’s Immuno-Engineering and Biomanufacturing Hub (CIEBH), a UBC-led national research hub…
Added 1 day ago
AE
Senior Engineer/Analyst
Alberta Electric System Operator (AESO)
Calgary, AB
- Full-time
You enjoy researching new trends and concepts and have a knack for suggesting and implementing better or more efficient ways to work.
Added 1 day ago
MM
Transportation Engineer
Mosaic Mobility Group
Kitchener, ON
- Full-time
Ideally, we are looking for someone with 3–5 years of transportation engineering experience; however, we are also open to a strong new graduate with relevant co-op experience, a solid…
Added 1 day ago
UO
Nucleic Acids Specialist, ATMF
University of British Columbia
Vancouver, BC · UBCV | Biomedical Research Centre (BRC)
- $5,538.94 to $6,497.44 CAD / month
- Full-time
The Advanced Therapeutics Manufacturing Facility (ATMF) is a new CFI-funded project and part of Canada’s Immuno-Engineering and Biomanufacturing Hub (CIEBH), a UBC-led national research hub…
Added 1 day ago
DG
Analyst, Tax - Research and Development and Government Incentives (SR&ED)
Doane Grant Thornton LLP
Toronto, ON
- Full-time
A University graduate from a Science or Engineering discipline
Added 1 day ago
S
Medventions Intern (SRI) - Evaluative Clinical Sciences - Temporary Full-Time 2026-19055 (2026-19055)
Sunnybrook
Toronto, ON
- Full-time
Advances in 3D scanning and additive manufacturing are creating new opportunities for personalized rehabilitation technologies. The project will explore how these technologies, together…
Added 1 day ago
Production Mechanical Technician
Apotex
Richmond Hill, ON
…issues with internal customers, such as Operations, Quality, Engineering, etc., and formulates recommendations to resolve matters which are beyond existing…
Added 1 day ago
AE
Campus Graduate Masters Summer Internship Program - 2027 AI Engineer, Enterprise Technology Services- Toronto, Ontario, CN
American Express
Toronto, ON
- Full-time
…intersection of artificial intelligence, cybersecurity, and software engineering. You’ll apply graduate-level coursework or research experience to investigate emerging technologies, build…
Added 1 day ago
A
Senior Engineer or Analyst, Grid Analytics
AESO
Calgary, AB · KPMG Tower
- Full-time
You enjoy researching new trends and concepts and have a knack for suggesting and implementing better or more efficient ways to work.
Added 1 day ago
UO
Project Administrator, Mechanical & Manufacturing Engineering
University of Calgary
Calgary, AB
- Full-time
Mechanical & Manufacturing Engineering within the Schulich School of Engineering is currently seeking a Full-time Limited Term Project Administrator for approximately 2 years.
Added 1 day ago
V|
Bid Operations Co-Op
Veolia | North America
Oakville, ON
- Full-time
…This role is ideal for a detail-oriented student or recent graduate interested in operations, business process improvement, and technical…
Added 1 day ago
S
Intermediate Process Mechanical Engineer- Water
Stantec
Edmonton, AB
- Full-time
Lead water and wastewater process design teams in finalizing preliminary and detailed engineering design packages.
Added 1 day ago
AD
Associate Engineer – SDK and Tools Development
Analog Devices
Vancouver, BC · Canada, Vancouver
- Full-time
…Impact. For more than 55 years, Analog Devices has been inventing new breakthrough technologies that transform lives. At ADI you will work alongside the brightest minds to collaborate on…
Added 2 days ago
SA
Chief Operating Officer
Schroeder Ambulatory Centre
Richmond Hill, ON
- Full-time
…Healthcare, Business Administration, Operations Management, Commerce, Engineering, or a related field is required, while a graduate degree is considered an asset. The successful candidate…
Added 2 days ago
Summer 2027 Internship - Data Analytics & Modelling
CMHC - SCHL
Ottawa, ON · Toronto, ON · Montreal, QC
Support data migration, data engineering, data quality and information management activities.
Added 2 days ago
SL
Senior Data Engineer
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
Reporting to the Manager of Data Engineering, the Senior Business Data Engineer will be a key member of Data Enablement Team responsible for building enriched data products that provide…
Added 2 days ago
SL
Student, Software Engineer (Winter 2027)
Sun Life
Waterloo, ON · Sun Life Waterloo King
- Full-time
Our student and new graduate programs offer a chance to explore Sun Life from the inside. You’ll make a difference in the lives of our customers and communities, while building the skills…
Added 2 days ago
C
Senior Manager, Client Analytics, Private Banking
CIBC
Toronto, ON
- Full-time
You have a graduate degree in mathematics, computer science, electrical and computer engineering, or a related quantitative field.
Added 2 days ago
TU
Technical Analyst for Sustainable Bio-based Materials
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
transformation into new low-carbon products - forecasted to be a $1 trillion market globally by

University of Calgary

Project Administrator, Mechanical & Manufacturing Engineering

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: A minimum of 3 years of experience, preferably in a university environment.
Posting language: English
Posted: Oct 23, 2026

Original job description

Description

Mechanical & Manufacturing Engineering within the Schulich School of Engineering is currently seeking a Full-time Limited Term Project Administrator for approximately 2 years.

Reporting to the Manager, Department Operations, the Project Administrator is responsible for providing accurate information and guidance to faculty with respect to the procedures, policies and regulations of Research Services, Supply Chain Management, Finance, and Human Resources. This position will assist with the coordination and administration of research accounts for faculty members within the department. This includes the application and award process for new research grants and contracts, supporting new research personnel, processing all research-related transfers and verification of research accounts. This role processes HR and finance-related transactions for the department, faculty members, research groups, and students.

Summary of Key Responsibilities (job functions include but are not limited to):

Provide advice to faculty members, staff, and graduate students regarding established University policies and regulations related to research projects.
Advise faculty members on established granting agency rules and regulations, i.e. guidelines regarding acceptable and non-acceptable expenditures of various grants and helping to ensure all expenses are eligible and has supporting documentation.
Coordinate with appropriate university partners to facilitate the establishment and compliance of new research accounts and projects. Monitor these research accounts to ensure correct revenue has been received, and follow up with research accounting as required.
Assist faculty members with managing their research accounts by tracking project balances and end dates, and advising them on areas requiring immediate action such as over-expenditures and expiring projects.
Involved in year-end review of project accounts, including preparing journal voucher requests to clear over-expenditures and zero out expired accounts.
Oversees the detailed review of research and endowment accounts for the department to ensure that expenditures do not exceed the funding available; prepare journal voucher requests as required.
Supports the Manager, Department Operations and Department Head regarding department account transactions including preparing journal voucher requests, A/R billing requests, submitting expense reports, honoraria and non-employee expense reports.
Responsible for ordering and purchasing of equipment, materials, and supplies for the department and faculty members.
Manages and facilitates the department speaker series in coordination with designated faculty members.
Responsible for the retention of financial records, and tracking research project information. Responsible for the administration of faculty recruitment and appointments.
Responsible for overseeing and coordinating academic hiring across the department and the faculty as a whole, ensuring that recruitment processes are strategic, transparent, and aligned with institutional priorities.

Qualifications / Requirements:

A post-secondary business administration/accounting degree or diploma.
A minimum of 3 years of experience, preferably in a university environment. A combination of education and directly related experience may be considered.
Intermediate proficiency with Microsoft Office 365 is required
Experience with financial reporting systems.
Experience in PeopleSoft including e-procurement, travel & expense, A/P and payroll modules.
Demonstrated experience in academic recruitment and hiring, preferably within a university or post-secondary institution, with the ability to oversee hiring processes.
Demonstrated strong organizational, communication and interpersonal skills.
Demonstrated problem-solving ability.
Must be able to read and understand contracts and grants Ability to multi-task due to shifting priorities.
Highly developed interpersonal, time management and communication skills are required Ability to work independently and to work in confidential settings.

Application Deadline: November 6, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Administer research accounts, grants, contracts, and related financial transactions, advising faculty and staff on university policies, funding rules, account balances, and compliance. Coordinate purchasing, department financial records, faculty recruitment and appointments, and the department speaker series.

Requirements

Requires a post-secondary business administration or accounting degree or diploma and at least three years of experience, preferably in a university setting; equivalent education and relevant experience may be considered. Candidates need intermediate Microsoft Office 365 skills, financial reporting system experience, PeopleSoft experience, academic hiring experience, and strong communication, organizational, problem-solving, and multitasking abilities.

Skills

Research Account Administration
Grant And Contract Administration
Financial Reporting
Budget Monitoring
Journal Voucher Preparation
Accounts Receivable Billing
Procurement
Expense Processing
Academic Recruitment
Human Resources Administration
Policy And Regulatory Guidance
Contract And Grant Review
Microsoft Office 365
PeopleSoft
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Research Services
Research Accounts
Research Grants
Research Contracts
Grant Compliance
Research Accounting
Financial Reporting Systems
PeopleSoft
E-Procurement
Travel And Expense
Accounts Payable
Payroll
Microsoft Office 365
Journal Vouchers
Accounts Receivable
Expense Reports
Honoraria
Procurement
Supply Chain Management
Finance
Human Resources
Academic Recruitment
Faculty Appointments
Endowment Accounts
University Policies
Contract Review
Financial Records
Speaker Series

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