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Added 3 hours ago
RA
Site Representative, Water
R.V. Anderson Associates Limited
Barrie, ON
- Contract
Monitor and report on Contractor’s progress through photographic and record keeping. Providing weekly report with summary photos to the Contract Administrator for review
Added 13 hours ago
BV
Facilities Manager
Bow Valley College
Calgary, AB
- Full-time
…requirement, ensuring students contribute to the workplace before they graduate. With a strong focus on advanced simulation training and Alberta’s evolving needs, Bow Valley College’s new…
Added 14 hours ago
TU
Postdoctoral Research Fellow
The University of British Columbia
Vancouver, BC
- $75,000 CAD / year
- Full-time
…valorization. The successful candidate will join a team of graduate students, postdoctoral fellows and undergraduate researchers and will have access to the group's catalyst synthesis,…
Added 18 hours ago
UO
Postdoctoral Research Fellow
University of British Columbia
Vancouver, BC · UBCV | Chemical and Biological Engineering Building (CHBE)
- $75,000 CAD / year
- Full-time
…valorization. The successful candidate will join a team of graduate students, postdoctoral fellows and undergraduate researchers and will have access to the group's catalyst synthesis,…
Added 18 hours ago
UO
Postdoctoral Research Fellow
University of British Columbia
Vancouver, BC · UBCV | Chemical and Biological Engineering Building (CHBE)
- $75,000 CAD / year
- Full-time
…valorization. The successful candidate will join a team of graduate students, postdoctoral fellows and undergraduate researchers and will have access to the group's catalyst synthesis,…
Added 2 days ago
TU
Program Admin Support
The University of British Columbia
Vancouver, BC
- $4,874 to $5,121 CAD / month
- Full-time
Post Graduate Program Support | Department of Family Practice | Faculty of Medicine
Added 2 days ago
TU
Department Operations and Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…Promotion and Tenure process, providing administrative support for Graduate Students, assisting with departmental financial processes and organizing seminars, workshops, conferences and…
Added 2 days ago
TU
Student Support Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Works as a member of the Mathematics Department’s undergraduate program and graduate program team, this role will triage and coordinate day to day processes and queries for the department’s…
Added 2 days ago
BH
Chaplain, Spiritual Care & Activities
Baptist Housing Seniors Living
Maple Ridge, BC
- Part-time
…of other team members. You will work in partnership with the Administrator and the Associate Vice President of Spiritual…
Added 2 days ago
A
Senior MS SQL Server & Azure Database Administrator (L3) / Montreal, QC - (Hybrid)
AceStack
Montreal, QC
- Full-time
Job Description: Senior MS SQL Server & Azure Database Administrator (L3)
Added 2 days ago
UO
Program Admin Support
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $4,874 to $5,121 CAD / month
- Full-time
Post Graduate Program Support | Department of Family Practice | Faculty of Medicine
Added 2 days ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
Works as a member of the Mathematics Department’s undergraduate program and graduate program team, this role will triage and coordinate day to day processes and queries for the department’s…
Added 2 days ago
UO
Department Operations and Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
…Promotion and Tenure process, providing administrative support for Graduate Students, assisting with departmental financial processes and organizing seminars, workshops, conferences and…
Added 2 days ago
UO
Project Administrator, Mechanical & Manufacturing Engineering
University of Calgary
Calgary, AB
- Full-time
Mechanical & Manufacturing Engineering within the Schulich School of Engineering is currently seeking a Full-time Limited Term Project Administrator for approximately 2 years.
Added 2 days ago
RA
Site Representative
R.V. Anderson Associates Limited
Toronto, ON
- Full-time
Under the general supervision of the Contract Administrator, the Site inspection duties for the project include the following:
Added 2 days ago
Systems Administrator - Dev Ops
University of Toronto
Toronto, ON
…needs of nearly 100,000 students enrolled in a wide array of graduate, professional, and undergraduate…
Added 3 days ago
KG
Senior Database Administrator (MSSQL / Azure)
K&K Global Talent Solutions INC.
Quebec, QC
- Full-time
Education: Graduate degree or equivalent professional background.
Added 3 days ago
Sessional Lecturer - COG415H1S Cognitive Science in Practice
University of Toronto
Toronto, ON
Please note: Undergraduate or graduate students and postdoctoral fellows of the University of Toronto are covered by the CUPE 3902 Unit 1 collective agreement rather than the Unit 3…
Added 3 days ago
CU
Nursing Clinical Administrator
Carleton University
Ottawa, ON
- Other
Reporting to the Director of the School of Nursing, the Nursing Clinical Administrator
Added 3 days ago
W
Senior Contracts Administrator
Wood
Saskatoon, SK
- Full-time
Wood currently has an opportunity for Senior Contracts Administrator to join our Minerals & Metals construction team in northern Saskatchewan on a fly-in/fly-out basis. (14 x 14, 11 hr/day)
Added 3 days ago
Office Administrator
Westcorp
Edmonton, AB
Westcorp is seeking a capable Office Administrator for the Windsor Park Plaza/Lofts, comprising 752 rental units. The successful candidate is a front-line professional, providing support to…
Added 4 days ago
TU
Administrator
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The incumbent reports to the Department Head and supervises support staff and oversees in conjunction with the Graduate Program Coordinator, Teaching Assistants and Work Learn students. The…
Added 4 days ago
UO
Administrator
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The incumbent reports to the Department Head and supervises support staff and oversees in conjunction with the Graduate Program Coordinator, Teaching Assistants and Work Learn students. The…
Added 4 days ago
T
IT Ops Specialist – Kubernetes/GCP
TD
Toronto, ON
- Full-time
Professional certifications related to Kubernetes are beneficial (Certified Kubernetes Administrator (CKA), Certified Kubernetes Security Specialist (CKS), etc. Other certifications related…
Added 4 days ago
Special Projects Officer
University of Toronto
Toronto, ON
…advice on policy matters and other issues, such as academic administrator searches and review committees, (b) advising on draft policies and proposals, (c) undertaking detailed research on…

University of Calgary

Project Administrator, Mechanical & Manufacturing Engineering

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: A minimum of 3 years of experience, preferably in a university environment.
Posting language: English
Posted: Oct 23, 2026

Original job description

Description

Mechanical & Manufacturing Engineering within the Schulich School of Engineering is currently seeking a Full-time Limited Term Project Administrator for approximately 2 years.

Reporting to the Manager, Department Operations, the Project Administrator is responsible for providing accurate information and guidance to faculty with respect to the procedures, policies and regulations of Research Services, Supply Chain Management, Finance, and Human Resources. This position will assist with the coordination and administration of research accounts for faculty members within the department. This includes the application and award process for new research grants and contracts, supporting new research personnel, processing all research-related transfers and verification of research accounts. This role processes HR and finance-related transactions for the department, faculty members, research groups, and students.

Summary of Key Responsibilities (job functions include but are not limited to):

Provide advice to faculty members, staff, and graduate students regarding established University policies and regulations related to research projects.
Advise faculty members on established granting agency rules and regulations, i.e. guidelines regarding acceptable and non-acceptable expenditures of various grants and helping to ensure all expenses are eligible and has supporting documentation.
Coordinate with appropriate university partners to facilitate the establishment and compliance of new research accounts and projects. Monitor these research accounts to ensure correct revenue has been received, and follow up with research accounting as required.
Assist faculty members with managing their research accounts by tracking project balances and end dates, and advising them on areas requiring immediate action such as over-expenditures and expiring projects.
Involved in year-end review of project accounts, including preparing journal voucher requests to clear over-expenditures and zero out expired accounts.
Oversees the detailed review of research and endowment accounts for the department to ensure that expenditures do not exceed the funding available; prepare journal voucher requests as required.
Supports the Manager, Department Operations and Department Head regarding department account transactions including preparing journal voucher requests, A/R billing requests, submitting expense reports, honoraria and non-employee expense reports.
Responsible for ordering and purchasing of equipment, materials, and supplies for the department and faculty members.
Manages and facilitates the department speaker series in coordination with designated faculty members.
Responsible for the retention of financial records, and tracking research project information. Responsible for the administration of faculty recruitment and appointments.
Responsible for overseeing and coordinating academic hiring across the department and the faculty as a whole, ensuring that recruitment processes are strategic, transparent, and aligned with institutional priorities.

Qualifications / Requirements:

A post-secondary business administration/accounting degree or diploma.
A minimum of 3 years of experience, preferably in a university environment. A combination of education and directly related experience may be considered.
Intermediate proficiency with Microsoft Office 365 is required
Experience with financial reporting systems.
Experience in PeopleSoft including e-procurement, travel & expense, A/P and payroll modules.
Demonstrated experience in academic recruitment and hiring, preferably within a university or post-secondary institution, with the ability to oversee hiring processes.
Demonstrated strong organizational, communication and interpersonal skills.
Demonstrated problem-solving ability.
Must be able to read and understand contracts and grants Ability to multi-task due to shifting priorities.
Highly developed interpersonal, time management and communication skills are required Ability to work independently and to work in confidential settings.

Application Deadline: November 6, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Administer research accounts, grants, contracts, and related financial transactions, advising faculty and staff on university policies, funding rules, account balances, and compliance. Coordinate purchasing, department financial records, faculty recruitment and appointments, and the department speaker series.

Requirements

Requires a post-secondary business administration or accounting degree or diploma and at least three years of experience, preferably in a university setting; equivalent education and relevant experience may be considered. Candidates need intermediate Microsoft Office 365 skills, financial reporting system experience, PeopleSoft experience, academic hiring experience, and strong communication, organizational, problem-solving, and multitasking abilities.

Skills

Research Account Administration
Grant And Contract Administration
Financial Reporting
Budget Monitoring
Journal Voucher Preparation
Accounts Receivable Billing
Procurement
Expense Processing
Academic Recruitment
Human Resources Administration
Policy And Regulatory Guidance
Contract And Grant Review
Microsoft Office 365
PeopleSoft
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Research Services
Research Accounts
Research Grants
Research Contracts
Grant Compliance
Research Accounting
Financial Reporting Systems
PeopleSoft
E-Procurement
Travel And Expense
Accounts Payable
Payroll
Microsoft Office 365
Journal Vouchers
Accounts Receivable
Expense Reports
Honoraria
Procurement
Supply Chain Management
Finance
Human Resources
Academic Recruitment
Faculty Appointments
Endowment Accounts
University Policies
Contract Review
Financial Records
Speaker Series

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