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Added 2 days ago
W
Senior Metallurgical Engineer
Worley
AB · Edmonton, AB
- Full-time
…of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning.…
Added 2 days ago
W
Senior Metallurgical Engineer
Worley
Calgary, AB
- Full-time
…of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning.…
Added 3 days ago
W
Mechanical Engineer Level I
Worley
Calgary, AB · Edmonton, AB
- Full-time
…of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning.…
Added 4 days ago
AC
Conseiller En Santé, Sécurité Et Environnement
Aston Carter
MB · Saint-Laurent, MB
- $35 to $42 CAD / hour
- Contract
Added 5 days ago
D
Advisor, Procurement and purchasing
Desjardins
Levis, QC · Montreal, QC
- Full-time
As a purchasing and procurement advisor, you help finalize contractual agreements with the organization’s partners for the purchase and rental of goods and services. Your responsibilities…
Added 5 days ago
BC
Intermediate Advisor, Procurement
BBA Consultants
Montreal, QC
- Full-time
As an intermediate procurement advisor, you’ll help carry out procurement activities and work with project teams and stakeholders to meet client needs in the mining, heavy industry and…
Added 5 days ago
BC
Intermediate Advisor, Procurement
BBA Consultants
Boisbriand, QC
- Full-time
As an intermediate procurement advisor, you’ll help carry out procurement activities and work with project teams and stakeholders to meet client needs in the mining, heavy industry and…
Added 5 days ago
BC
Intermediate Advisor, Procurement
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
As an intermediate procurement advisor, you’ll help carry out procurement activities and work with project teams and stakeholders to meet client needs in the mining, heavy industry and…
Added 6 days ago
UO
Facilities Support
University of Alberta
Edmonton, AB
- Full-time
This role sits under the Department of Medicine Facilities Support Lead, and works closely with the Faculty Safety Advisor, Faculty of Medicine and Dentistry Office of Facility Planning &…
Added 9 days ago
UO
Project Administrator, Mechanical & Manufacturing Engineering
University of Calgary
Calgary, AB
- Full-time
Intermediate proficiency with Microsoft Office 365 is required
Added 10 days ago
AC
Exhibitions & Programming Projects Leader
Attraction Canada Limited
Montreal, QC
- Full-time
Negotiate and administer contracts, agreements, and procurement activities related to assigned projects;
Added 11 days ago
P
Intermediate SCM Contracts Advisor
Petroplan
Calgary, AB
- $45 to $50 CAD / hour
- Contract
Reporting to the Manager, SCM Projects, the SCM Contracts Advisor is primarily responsible for the day-to-day post-award administration of assigned project contracts. The role supports…
Added 11 days ago
IS
Intermediate SCM Projects Contracts Advisor
InSync Systems
Calgary, AB
- Contract
We are looking for an Intermediate SCM Projects Contracts Advisors for a 12-month contract position, in Calgary, Alberta. Must be legally entitled to work in Canada.
Added 11 days ago
BS
Lead ERP Consultant – Finance (CPA)
Blue Sky Consulting
AB · Alberta, Canada
- Full-time
The successful candidate will serve as a trusted advisor to client CFOs, Controllers, Finance Directors, and senior management teams while working closely with our functional consultants,…
Added 12 days ago
R
Senior Production Manager - CBC Sports Presents (English Services)
Radio-Canada
Toronto, ON
- Full-time
English (Reading - B - Intermediate), English (Speaking - B - Intermediate), English (Writing - B - Intermediate)
Added 12 days ago
C
Senior Production Manager - CBC Sports Presents (English Services)
CBC/Radio-Canada
Toronto, ON
- Full-time
English (Reading - B - Intermediate), English (Speaking - B - Intermediate), English (Writing - B - Intermediate)
Added 17 days ago
A
Intermediate Contracts Analyst
Airswift
Calgary, AB
- Contract
You will interface within our contracting and procurement team and collaborate with our internal stakeholders and Contractors to ensure that we maintain services to our all of our project…
Added 27 days ago
CO
Coordinator, Corporate Records
City of Medicine Hat
Medicine Hat, AB
- Full-time
…industry standards, and organizational needs. As a trusted advisor, you'll provide guidance and expertise that strengthens records management practices across the…
Added 1 month ago
W
Principal Metallurgical Engineer
Worley
AB · Edmonton, AB
- Full-time
…of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning.…
Added 1 month ago
W
Principal Metallurgical Engineer
Worley
Calgary, AB
- Full-time
…of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning.…
Added 1 month ago
W
Principal Mechanical Engineer
Worley
Edmonton, AB · Calgary, AB
- Full-time
…of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning.…
Added 1 month ago
MP
Legal Counsel Lead, Corporate Commercial
Manitoba Public Insurance
Winnipeg, MB
- Full-time
Reporting to the Director, Legal Services, the Legal Counsel Lead, Corporate Commercial is both a senior legal advisor and a people leader. The successful candidate will provide practical,…
Added 1 month ago
Intermediate Account Manager
Levio
Ottawa, ON
We are seeking an Intermediate Account Manager to support and grow Levio's presence within the Government of Canada. This role is ideal for a driven, relationship-focused professional who…
Added 2 months ago
W
Senior Water Resources Engineer
Worley
Calgary, AB
- Full-time
…projects across North America. You will serve as a trusted advisor to clients, lead multidisciplinary project teams, and support business development initiatives that expand Worley…
Added 2 months ago
W
Senior Water Resources Engineer
Worley
Markham, ON
- Full-time
…projects across North America. You will serve as a trusted advisor to clients, lead multidisciplinary project teams, and support business development initiatives that expand Worley…

University of Calgary

Project Administrator, Mechanical & Manufacturing Engineering

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: A minimum of 3 years of experience, preferably in a university environment.
Posting language: English
Posted: Oct 23, 2026

Original job description

Description

Mechanical & Manufacturing Engineering within the Schulich School of Engineering is currently seeking a Full-time Limited Term Project Administrator for approximately 2 years.

Reporting to the Manager, Department Operations, the Project Administrator is responsible for providing accurate information and guidance to faculty with respect to the procedures, policies and regulations of Research Services, Supply Chain Management, Finance, and Human Resources. This position will assist with the coordination and administration of research accounts for faculty members within the department. This includes the application and award process for new research grants and contracts, supporting new research personnel, processing all research-related transfers and verification of research accounts. This role processes HR and finance-related transactions for the department, faculty members, research groups, and students.

Summary of Key Responsibilities (job functions include but are not limited to):

Provide advice to faculty members, staff, and graduate students regarding established University policies and regulations related to research projects.
Advise faculty members on established granting agency rules and regulations, i.e. guidelines regarding acceptable and non-acceptable expenditures of various grants and helping to ensure all expenses are eligible and has supporting documentation.
Coordinate with appropriate university partners to facilitate the establishment and compliance of new research accounts and projects. Monitor these research accounts to ensure correct revenue has been received, and follow up with research accounting as required.
Assist faculty members with managing their research accounts by tracking project balances and end dates, and advising them on areas requiring immediate action such as over-expenditures and expiring projects.
Involved in year-end review of project accounts, including preparing journal voucher requests to clear over-expenditures and zero out expired accounts.
Oversees the detailed review of research and endowment accounts for the department to ensure that expenditures do not exceed the funding available; prepare journal voucher requests as required.
Supports the Manager, Department Operations and Department Head regarding department account transactions including preparing journal voucher requests, A/R billing requests, submitting expense reports, honoraria and non-employee expense reports.
Responsible for ordering and purchasing of equipment, materials, and supplies for the department and faculty members.
Manages and facilitates the department speaker series in coordination with designated faculty members.
Responsible for the retention of financial records, and tracking research project information. Responsible for the administration of faculty recruitment and appointments.
Responsible for overseeing and coordinating academic hiring across the department and the faculty as a whole, ensuring that recruitment processes are strategic, transparent, and aligned with institutional priorities.

Qualifications / Requirements:

A post-secondary business administration/accounting degree or diploma.
A minimum of 3 years of experience, preferably in a university environment. A combination of education and directly related experience may be considered.
Intermediate proficiency with Microsoft Office 365 is required
Experience with financial reporting systems.
Experience in PeopleSoft including e-procurement, travel & expense, A/P and payroll modules.
Demonstrated experience in academic recruitment and hiring, preferably within a university or post-secondary institution, with the ability to oversee hiring processes.
Demonstrated strong organizational, communication and interpersonal skills.
Demonstrated problem-solving ability.
Must be able to read and understand contracts and grants Ability to multi-task due to shifting priorities.
Highly developed interpersonal, time management and communication skills are required Ability to work independently and to work in confidential settings.

Application Deadline: November 6, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Administer research accounts, grants, contracts, and related financial transactions, advising faculty and staff on university policies, funding rules, account balances, and compliance. Coordinate purchasing, department financial records, faculty recruitment and appointments, and the department speaker series.

Requirements

Requires a post-secondary business administration or accounting degree or diploma and at least three years of experience, preferably in a university setting; equivalent education and relevant experience may be considered. Candidates need intermediate Microsoft Office 365 skills, financial reporting system experience, PeopleSoft experience, academic hiring experience, and strong communication, organizational, problem-solving, and multitasking abilities.

Skills

Research Account Administration
Grant And Contract Administration
Financial Reporting
Budget Monitoring
Journal Voucher Preparation
Accounts Receivable Billing
Procurement
Expense Processing
Academic Recruitment
Human Resources Administration
Policy And Regulatory Guidance
Contract And Grant Review
Microsoft Office 365
PeopleSoft
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Research Services
Research Accounts
Research Grants
Research Contracts
Grant Compliance
Research Accounting
Financial Reporting Systems
PeopleSoft
E-Procurement
Travel And Expense
Accounts Payable
Payroll
Microsoft Office 365
Journal Vouchers
Accounts Receivable
Expense Reports
Honoraria
Procurement
Supply Chain Management
Finance
Human Resources
Academic Recruitment
Faculty Appointments
Endowment Accounts
University Policies
Contract Review
Financial Records
Speaker Series

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