Jobs in Canada

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Added 18 hours ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…assistants in the use of equipment and software in undergraduate and graduate teaching and research laboratories supporting the Mechanical Engineering and Biomedical Engineering programs,…
Added 1 day ago
Mechanic
BC Transit
Victoria, BC
Heavy Mechanical Trades - Truck and Transport Mechanic (order of preference as below);
Added 1 day ago
BC
Project Coordinator, Commissioning – Industrial West
Bird Construction
AB · Edmonton
- Full-time
This is an excellent opportunity for a new graduate of an engineering program and offers excellent learning opportunities in a site environment.
Added 1 day ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…assistants in the use of equipment and software in undergraduate and graduate teaching and research laboratories supporting the Mechanical Engineering and Biomedical Engineering programs,…
Added 2 days ago
B
Building Structural Engineer
BPA
Montreal, QC
- Full-time
Bachelor’s degree in Civil Engineering or Construction Engineering with a structural focus. Graduate-level courses in building structures (reinforced concrete, dynamic analysis, seismic…
Added 2 days ago
B
Building structural Engineer
BPA
Repentigny, QC
- Full-time
Bachelor’s degree in Civil Engineering or Construction Engineering with a structural focus. Graduate-level courses in building structures (reinforced concrete, dynamic analysis, seismic…
Added 2 days ago
B
Building structural Engineer
BPA
Longueuil, QC
- Full-time
Bachelor’s degree in Civil Engineering or Construction Engineering with a structural focus. Graduate-level courses in building structures (reinforced concrete, dynamic analysis, seismic…
Added 2 days ago
Technical Due Diligence Analyst
IREN
Vancouver, BC
…AI and HPC data centre portfolio. Working across Innovation, Engineering, Construction, Operations and Finance, the role gathers, validates and organizes technical information on our sites,…
Added 2 days ago
I
Technical Due Diligence Analyst
IREN
Vancouver, BC
- Full-time
…AI and HPC data centre portfolio. Working across Innovation, Engineering, Construction, Operations and Finance, the role gathers, validates and organizes technical information on our sites,…
Added 2 days ago
ST
Pilot Plant Engineer
Saltworks Technologies
Richmond, BC
- Full-time
A degree in Chemical or Mechanical Engineering, with 1-3 years of post-graduate experience in an industrial environment.
Added 2 days ago
ML
Maintenance Supervisor
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
You are a College graduate from an electro-mechanical program or a licensed tradesperson with related experience
Added 2 days ago
TG
PLC Programmer
Tri-Mach Group (TMG)
Stratford, ON
- Full-time
Work in collaboration with customers, project managers, project leads, mechanical designers, and electricians to successfully complete projects on time and on budget
Added 2 days ago
R
Field Service Technician - Laval, QC
Rivian
Laval, QC
- Full-time
Added 2 days ago
C&
Technician
Communications & Power Industries (CPI)
Georgetown, ON
- Full-time
Community College Graduate from a three year Electronics Engineering Technologist program, or equivalent education.
Added 2 days ago
UH
R&D Engineer
University Health Network
Mississauga, ON
- Full-time
General knowledge of mechanical engineering concepts
Added 2 days ago
A
Fire Protection Engineering New Graduate
AtkinsRéalis
Vancouver, BC · Ottawa, ON · Toronto, ON
- Full-time
Recent graduate (or graduating in 2027) with a Bachelor's degree in Engineering (Fire Protection, Mechanical, Civil, Electrical, Chemical, or a closely related discipline) or a Diploma in…
Added 2 days ago
M
Engineering Student, Mechanical - Winter 2027 - 4-12 months
MDA
Brampton, ON
- Full-time
We are on the hunt for an Engineering Student in our Mechanical Engineering department of our Robotics and Space operations division in the Brampton, On office.
Added 2 days ago
R
Building Performance Engineer - EIT
RWDI
Guelph, ON
- $62,000 to $75,000 CAD / year
- Full-time
A recent graduate of a post-secondary engineering or engineering-related program incorporating studies in fluid dynamics and/or building science
Added 2 days ago
R
Exhaust Dispersion Scientist/Engineer/EIT
RWDI
Guelph, ON
- $62,000 to $75,000 CAD / year
- Full-time
Combination of an undergraduate education and experience in a science or engineering discipline with an environmental, mechanical, or chemical focus
Added 2 days ago
R
Building Performance Engineer - EIT
RWDI
Guelph, ON
- Full-time
A recent graduate of a post-secondary engineering or engineering-related program incorporating studies in fluid dynamics and/or building science
Added 2 days ago
R
Exhaust Dispersion Scientist/Engineer/EIT
RWDI
Guelph, ON
- Full-time
Combination of an undergraduate education and experience in a science or engineering discipline with an environmental, mechanical, or chemical focus
Added 2 days ago
UO
CUPE - CORR MCG1502 A - Hiver 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Undergraduate students will be paid at the lower rate; while graduate students will be paid at the higher rate.
Added 2 days ago
UO
CUPE - TA MCG4708 A - Hiver 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Undergraduate students will be paid at the lower rate; while graduate students will be paid at the higher rate.
Added 2 days ago
UO
CUPE - TA MCG43222 A - Winter 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Mechanical Engineering Capstone Project: Part II
Added 2 days ago
UO
CUPE - TA BMG5109 C - Winter 2027
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
Undergraduate students will be paid at the lower rate; while graduate students will be paid at the higher rate.

University of Calgary

Project Administrator, Mechanical & Manufacturing Engineering

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: A minimum of 3 years of experience, preferably in a university environment.
Posting language: English
Posted: Oct 23, 2026

Original job description

Description

Mechanical & Manufacturing Engineering within the Schulich School of Engineering is currently seeking a Full-time Limited Term Project Administrator for approximately 2 years.

Reporting to the Manager, Department Operations, the Project Administrator is responsible for providing accurate information and guidance to faculty with respect to the procedures, policies and regulations of Research Services, Supply Chain Management, Finance, and Human Resources. This position will assist with the coordination and administration of research accounts for faculty members within the department. This includes the application and award process for new research grants and contracts, supporting new research personnel, processing all research-related transfers and verification of research accounts. This role processes HR and finance-related transactions for the department, faculty members, research groups, and students.

Summary of Key Responsibilities (job functions include but are not limited to):

Provide advice to faculty members, staff, and graduate students regarding established University policies and regulations related to research projects.
Advise faculty members on established granting agency rules and regulations, i.e. guidelines regarding acceptable and non-acceptable expenditures of various grants and helping to ensure all expenses are eligible and has supporting documentation.
Coordinate with appropriate university partners to facilitate the establishment and compliance of new research accounts and projects. Monitor these research accounts to ensure correct revenue has been received, and follow up with research accounting as required.
Assist faculty members with managing their research accounts by tracking project balances and end dates, and advising them on areas requiring immediate action such as over-expenditures and expiring projects.
Involved in year-end review of project accounts, including preparing journal voucher requests to clear over-expenditures and zero out expired accounts.
Oversees the detailed review of research and endowment accounts for the department to ensure that expenditures do not exceed the funding available; prepare journal voucher requests as required.
Supports the Manager, Department Operations and Department Head regarding department account transactions including preparing journal voucher requests, A/R billing requests, submitting expense reports, honoraria and non-employee expense reports.
Responsible for ordering and purchasing of equipment, materials, and supplies for the department and faculty members.
Manages and facilitates the department speaker series in coordination with designated faculty members.
Responsible for the retention of financial records, and tracking research project information. Responsible for the administration of faculty recruitment and appointments.
Responsible for overseeing and coordinating academic hiring across the department and the faculty as a whole, ensuring that recruitment processes are strategic, transparent, and aligned with institutional priorities.

Qualifications / Requirements:

A post-secondary business administration/accounting degree or diploma.
A minimum of 3 years of experience, preferably in a university environment. A combination of education and directly related experience may be considered.
Intermediate proficiency with Microsoft Office 365 is required
Experience with financial reporting systems.
Experience in PeopleSoft including e-procurement, travel & expense, A/P and payroll modules.
Demonstrated experience in academic recruitment and hiring, preferably within a university or post-secondary institution, with the ability to oversee hiring processes.
Demonstrated strong organizational, communication and interpersonal skills.
Demonstrated problem-solving ability.
Must be able to read and understand contracts and grants Ability to multi-task due to shifting priorities.
Highly developed interpersonal, time management and communication skills are required Ability to work independently and to work in confidential settings.

Application Deadline: November 6, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Administer research accounts, grants, contracts, and related financial transactions, advising faculty and staff on university policies, funding rules, account balances, and compliance. Coordinate purchasing, department financial records, faculty recruitment and appointments, and the department speaker series.

Requirements

Requires a post-secondary business administration or accounting degree or diploma and at least three years of experience, preferably in a university setting; equivalent education and relevant experience may be considered. Candidates need intermediate Microsoft Office 365 skills, financial reporting system experience, PeopleSoft experience, academic hiring experience, and strong communication, organizational, problem-solving, and multitasking abilities.

Skills

Research Account Administration
Grant And Contract Administration
Financial Reporting
Budget Monitoring
Journal Voucher Preparation
Accounts Receivable Billing
Procurement
Expense Processing
Academic Recruitment
Human Resources Administration
Policy And Regulatory Guidance
Contract And Grant Review
Microsoft Office 365
PeopleSoft
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Research Services
Research Accounts
Research Grants
Research Contracts
Grant Compliance
Research Accounting
Financial Reporting Systems
PeopleSoft
E-Procurement
Travel And Expense
Accounts Payable
Payroll
Microsoft Office 365
Journal Vouchers
Accounts Receivable
Expense Reports
Honoraria
Procurement
Supply Chain Management
Finance
Human Resources
Academic Recruitment
Faculty Appointments
Endowment Accounts
University Policies
Contract Review
Financial Records
Speaker Series

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