Project Lead , Paediatrics

Description

The Department of Paediatric in the Cumming School of Medicine invites applications for a Project Lead. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

Reporting to the Research Program Manager and Principal Investigator, this position provides senior-level, independent coordination and technical leadership for large, multi-site, pan Canadian pediatric clinical trials. The role manages complex project operations, financial tracking, regulatory compliance, performance monitoring, and national partner coordination across multiple hospital sites. The incumbent works with a high degree of autonomy in planning and executing work, resolving issues, and advising program leadership. The position operates in a complex research, regulatory, and stakeholder environment with fluctuating workloads, tight reporting timelines, and high expectations for accuracy, compliance, and accountability.

Please note location of work is on-site at Alberta Children's Hospital.

Summary of Key Responsibilities (job functions include but are not limited to):

Project & Operational Coordination

• Lead day-to-day coordination of complex national pediatric emergency research, including design and implementation and understanding of data output
• Develop, document, and maintain project procedures, workflows, and operational standards to support consistent implementation across sites
• Coordinate activities with internal teams, external hospital sites, contractors, and national partners
• Act as a key point of contact for inquiries from participating sites and stakeholders
• Identify operational risks, issues, and interdependencies; propose and implement mitigation strategies in consultation with project leadership
• Monitor project progress against milestones and performance indicators and prepare regular status updates
  
  

Project Planning & Implementation

• Contribute expert input to project scoping, work plans, timelines, deliverables, and resource requirements
• Independently manage assigned projects within the broader research program
• Coordinate site onboarding, monitoring activities, and documentation to ensure project consistency and quality
• Oversee and ensure data collection, documentation, and reporting processes align with approved protocols, ethics approvals, and regulatory standards
• Participate in analysis of project data and metrics to support continuous quality improvement
  
  

Financial Management

• Develop, track, and reconcile multi-year budgets in collaboration with the Principal Investigator
• Monitor expenditures and variances; prepare financial forecasts and recommendations
• Prepare detailed financial reports, data summaries, and justifications required by granting agencies and other funders
• Support financial management activities, including budget and contract amendments, reporting, and audit readiness
  
  

Stakeholder Engagement & Communication

• Prepare high-quality written materials, including reports, procedural documents, briefings, presentations, and correspondence
• Coordinate meetings, agendas, and follow-up actions with committees, collaborators, and partners
• Facilitate effective communication between the University, participating sites, and funding agencies
• Build and maintain strong working relationships with internal and external stakeholders to support program success
  
  

Advisory & Technical Expertise

• Serve as a subject-matter resource on project operations, workflows, data collection standards, and reporting requirements
• Provide expert advice to leadership and collaborators on project improvements, efficiencies, and compliance considerations
• Support change management and implementation of new processes, tools, or requirements
  
  

Scope & Decision-Making

• Works independently within established objectives and policies
• Exercises judgment in operational planning, issue resolution, prioritization, and recommendations
• Escalates strategic, financial, or policy decisions to program leadership as appropriate
• Involved in day-to-day supervision, mentoring, monitoring, planning, and organizing research activities of initiative personnel
  
  

Qualifications / Requirements:

• Undergraduate degree in science or health-related discipline required
• Graduate training preferred (combination of education and experience will be considered)
• 5-10 years experience in clinical research, or large-scale health initiatives
• Experience with standard data management and quality assurance (QA) practices, and statistical analyses
• Demonstrated experience managing complex, multi-site research
• Experience with EMR systems (e.g., ConnectCare/Epic)
• Experience working with pharmaceuticals in a clinical trial setting
• Experience managing large datasets and producing metrics for reporting and tracking
• Experience with grant-funded programs and reporting requirements
• Familiarity with REDCap and alternative electronic data capture (EDC) platforms is an asset
• Strong understanding of
• • Research ethics and regulatory compliance (Health Canada Drug and Device Policies, ICH-GCP, REB processes)
  • Data quality principles
  • Budgeting and financial reporting
  • Project and program management methodologies
• Excellent analytical, organizational, and problem-solving skills
• Exceptional written and verbal communication skills
• Demonstrated ability to work autonomously, manage competing priorities, and meet de
• Knowledge of University of Calgary core business systems is a must, including PeopleSoft (e-procurement) and financial reporting (eFin)
  
  

Application Deadline: November 7, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

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