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University of Calgary

Project Support Administrator, Common Core Program

Calgary, AB, Canada

Job type: Full-time
Apply by: Sep 29, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

Description

The Common Core Program within the Schulich School of Engineering is currently seeking a Full-time Limited Term Project Support Administrator for approximately 12 months.

Reporting to the Operations Manager, the Project Support Administrator will support the planning, design, and initial implementation of a centralized system utilizing SQL databases, Python, APIs, SharePoint, Microsoft Power Platform tools, workflow automation, and reporting dashboards. The role will focus on improving operational efficiency, information management, document control, workflow approvals, and reporting capabilities across departmental processes.

Summary of Key Responsibilities (job functions include but are not limited to):

Supporting the development of a structured SQL database environment to support operational workflows and reporting.
Align the project deliverable with the CAEB (Canadian Engineering Accreditation Board) accreditation requirements.
Assisting with SharePoint architecture, including lists, libraries, metadata structures, permissions, and document management practices.
Developing and maintaining forms and user interfaces using Microsoft Power Apps.
Creating automated workflows, approval processes, notifications, and document routing using Microsoft Power Automate.
Writing Python scripts to support automation, data processing, and integration tasks.
Integrating systems via APIs to enable automated data exchange between platforms, supporting connections between SQL, SharePoint, Power Platform, and third-party applications.
Assisting with project planning and scheduling, including sequencing tasks across the project timeline and helping ensure milestones are met.
Align with governance structures related to document control, metadata, retention, versioning, and information architecture.
Support reporting and dashboard development using Power BI and integrated data sources.
Assisting with user documentation, training materials, and coordinating with departments to plan and communicate technology rollouts.
Supporting requirements for gathering, testing, troubleshooting, and continuous improvement activities.

Qualifications / Requirements:

Post-secondary education in Information Systems, Software Engineering, Business Technology Management, Data Management, or a related field.
Experience supporting enterprise systems, workflow automation, or information management projects.
Strong analytical and problem-solving skills with the ability to translate operational requirements into technical solutions.
Ability to manage multiple priorities and work collaboratively with cross-functional teams.
Strong planning and organizational skills, with the ability to manage long-term project timelines and adjust to shifting priorities under pressure.
Strong written and verbal communication.
Database architecture and enterprise workflow design.
Low-code automation platforms.
Working knowledge of Python for scripting, automation, and data processing tasks.
Familiarity with API concepts and experience integrating systems for automated data exchange.
Data modeling and normalization.
Metadata strategy and governance.
Reporting and dashboard visualization.
Technical Qualifications:

SQL
Python
APIs / system integration
SharePoint
Microsoft Power Apps
Microsoft Power Automate
Power BI
Microsoft 365 ecosystem

Application Deadline: September 29, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 1.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

The Project Support Administrator will support the design and implementation of a centralized system using SQL, Python, and Microsoft Power Platform tools to improve operational efficiency. Key tasks include developing automated workflows, managing SharePoint architecture, and creating reporting dashboards to meet accreditation requirements.

Requirements

Candidates must have post-secondary education in Information Systems, Software Engineering, or a related field. Experience in enterprise systems, workflow automation, and technical proficiency in SQL, Python, and Microsoft 365 tools is required.

Skills

SQL
Python
SharePoint
Microsoft Power Apps
Microsoft Power Automate
Power BI
API integration
Data modeling
Workflow automation
Information management
Project planning
Database architecture
Metadata strategy
Technical documentation
System troubleshooting
Requirements gathering

Visa sponsorship

Not detected in the job text

Keywords

SQL
Python
SharePoint
Microsoft Power Apps
Microsoft Power Automate
Power BI
API
Workflow automation
Data modeling
Metadata
Information architecture
Project management
System integration
Database management
Accreditation
Technical documentation
Reporting dashboards
Microsoft 365
Software engineering
Data processing
Governance
Version control
Retention policy
Requirements gathering
Troubleshooting
Continuous improvement
Enterprise systems
Cross-functional collaboration
Operational efficiency

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