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Added 8 mins ago
KD
Recruitment Specialist- Part time
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University of Calgary

Research Program Coordinator

Calgary, AB, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 18, 2026
Experience: 3-5 years of progressively responsible experience in health research coordination, research management, or research program administration
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

The Department of Obstetrics and Gynaecology in the Cumming School of Medicine invites applications for a Research Program Coordinator. This Full-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the possibility of extension.

The position supports a diverse portfolio of pragmatic trials, population health research, health services research, women's health research, implementation research, administrative health data studies, and policy analysis and evaluation.

Current research priorities include women's health across the life course, menopause, abnormal uterine bleeding, prevention and screening, healthcare delivery innovation, administrative health data research, and behavioural nudges.

Reporting to the Principal Investigator.

Summary of Key Responsibilities (job functions include but are not limited to):

Research Program Coordination and Operations

Develop and maintain project plans, timelines, milestones, deliverables, and reporting requirements. Track project progress and proactively identify risks and solutions to maintain project momentum
Coordinate research team meetings, working groups, and collaborative activities
Maintain accurate project records and documentation. Coordinate and track research-related agreements, including data sharing agreements, service agreements, memoranda of understanding, and subcontracts in collaboration with university administrative units
Liaise with Research Services, Finance, Legal Services, and external organizations to facilitate timely execution of agreements and project start-up activities
Monitor contractual and project milestones to support compliance with funding and institutional requirements

Grant Development and Research Planning

Coordinate development and submission of grant applications
Develop grant preparation timelines and coordinate contributions from collaborators
Draft and edit sections of grant applications, letters of support, knowledge translation plans, and related research documents
Conduct literature reviews and environmental scans to support study development and funding applications
Identify relevant funding opportunities aligned with program priorities
Collaborate with research and administrative personnel in the preparation of budgets and supporting documentation

Ethics, Regulatory, and Data Access Activities

Prepare and manage ethics submissions, amendments, renewals, and annual reports
Coordinate administrative health data access applications and related approvals
Assist PI to ensure ethical, privacy, regulatory, and institutional requirements
Maintain regulatory documentation and study records
Develop and maintain study procedures and supporting documentation as required

Research Implementation, Scholarship, and Knowledge Translation

Contribute to protocol development, study development, intervention development, and evaluation planning
Draft and edit manuscripts, reports, conference abstracts, presentations, and related dissemination materials for a range of audiences (e.g., academic, health system, community)
Participate in literature reviews, evidence syntheses, and the interpretation and dissemination of research findings

Team Development and Capacity Building

Provide guidance and project-specific direction to junior staff, research assistants, graduate students, and other trainees
Contribute to activities that strengthen the Quinn Research Group and Pragmatic Trials Unit
Facilitate collaboration and knowledge sharing among project teams
Contribute to trial-development activities and scholarly initiatives within the research program

Qualifications / Requirements:

Master's degree or PhD in Community Health Sciences, Epidemiology, Public Health, Health Services Research, Health Policy, Health Economics, Implementation Science, Biostatistics, or a related field or equivalent working experience
3-5 years of progressively responsible experience in health research coordination, research management, or research program administration
Experience contributing to grant applications, manuscripts, technical reports, or scholarly publications
Experience preparing and managing research ethics applications, amendments, renewals, and associated documentation
Demonstrated proficiency in project management, coordination of complex initiatives, and management of competing priorities
Experience conducting literature reviews, evidence syntheses, and environmental scans
Experience working with administrative health data, health services research, implementation research, or pragmatic trials is considered a strong asset
Experience in women's health research, including reproductive health, menopause, abnormal uterine bleeding, cancer prevention, screening, or related areas is considered an asset
Strong knowledge of standard Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and OneDrive
Exceptional written communication skills with demonstrated experience drafting reports, grant applications, presentations, manuscripts, and briefing materials
Demonstrated ability to establish and maintain productive working relationships with diverse collaborators
Strong organizational, analytical, and problem-solving skills
Ability to work effectively both independently and as part of a collaborative research team
Experience providing guidance to students, research assistants, or trainees is an asset
Knowledge of University policies and procedures is considered an asset

Application Deadline: November 18, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About The University Of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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More about this job

Responsibilities

Coordinate research projects and operations, including timelines, agreements, grant applications, ethics and data-access approvals, and compliance documentation. Support study development and dissemination through literature reviews, protocol and manuscript drafting, team guidance, and knowledge translation.

Requirements

Requires a master's degree or PhD in a relevant health research field, or equivalent experience, and 3–5 years of progressively responsible research coordination or administration experience. Candidates should have experience with grants, publications, ethics applications, project management, literature reviews, and strong written communication and collaboration skills; experience in health data, pragmatic trials, implementation research, or women's health is an asset.

Skills

Research Program Coordination
Project Management
Grant Development
Research Ethics
Regulatory Compliance
Administrative Health Data
Literature Reviews
Evidence Synthesis
Health Services Research
Implementation Research
Pragmatic Trials
Women's Health Research
Scientific Writing
Knowledge Translation
Stakeholder Collaboration
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Research Program Coordination
Pragmatic Trials
Population Health Research
Health Services Research
Women's Health
Implementation Research
Administrative Health Data
Policy Analysis
Project Plans
Grant Applications
Funding Opportunities
Research Ethics
Regulatory Compliance
Data Access Applications
Data Sharing Agreements
Literature Reviews
Evidence Synthesis
Environmental Scans
Protocol Development
Intervention Development
Manuscripts
Knowledge Translation
Research Dissemination
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
OneDrive

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