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Added 4 mins ago
Administrative Assistant
University of Victoria
Victoria, BC
Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
Added 4 mins ago
restaurant assistant manager
Robin's Donuts
Paradise, NL
Full-time
Added 4 mins ago
Assistant, Records and Benefits
Provincial Health Services Authority
Burnaby, BC
Full-time
Reporting to the Team Lead Employee Records and Benefits, the Records and Benefits Assistant (“Assistant”) is responsible for providing confidential administrative support to the Records…
Added 4 mins ago
Care Team Assistant - Medical A
Nova Scotia Health and IWK Health
Kentville, NS
Reporting to the Health Services Manager and working under the supervision or direction of regulated health professionals, the Care Team Assistant provides direct, hands-on care based on…
Added 19 mins ago
Administrative Assistant - Tax, Securities & Capital Markets Group
BC Legal Management Association
Vancouver, BC
Other
…having standout talent and delivering an exceptional client…
Added 1 hour ago
FIRE ASSAY INSTRUMENTATION TECHNICIAN
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Vancouver, BC
Full-time
Reporting to the Fire Assay Spectroscopy Manager, the Fire Assay Instrumentation Technician will perform duties related to the analysis of client samples by ICP-ES, ICP-MS, AAS and/or…
Added 2 hours ago
Rehabilitation Assistant - SMHC
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Full-time
Under the direction of the applicable manager, and as delegated and supervised primarily by the Physiotherapist (PT), Occupational Therapist (OT), and/or Speech-Language Pathologist (SLP),…
Added 2 hours ago
Patient Transport Assistant (Designated Indigenous)
Shared Health-Soins Communs
Winnipeg, MB
Full-time
Reporting to the Manager, Patient Equipment and Transport Depot and with the guidance of professional staff on the patient units/departments, the incumbent is responsible for the safe…
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ASSISTANT OPERATIONS MANAGER - SEAFOOD & FISHING INDUSTRY
Added 2 hours ago
Medical Secretary - Renal Department
NHS Scotland
Saskatoon, SK
Full-time
…may vary from speciality to specialty. o Complete personal assistant tasks relevant to supporting the departmental Consultant(s), including word processing, filing, audio-typing, scanning,…
Added 4 hours ago
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
Full-time
We have 8 physicians, RN, LPN, clinic manager, and full MOA support. Hours of work are Monday, Tuesday, Wednesday, and Friday, 8:30am - 3:30pm with 1 hr & 45 min lunch. No sub-specialty is…
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Primary Menu
Nunavut Tunngavik
NU · Nunavut, Canada
Full-time
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Added 5 hours ago
Administrative Assistant 6
City of Saint John
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Full-time
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
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Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
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Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
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Assistant Manager - Food and Beverage Operations
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Halifax, NS
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High school diploma or GED; 3 years experience in the food and beverage, culinary, or related professional area.
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Manager, Finance, Performance & Analytics
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Assistant Store Manager Marshalls Burlington Power Centre
TJX Canada – Winners, Marshalls, HomeSense
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$48,592.5 to $68,029.5 CAD / year
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Minimum of 2 years of retail leadership experience as an Assistant or Store Manager.
Added 5 hours ago
Assistant Store Manager Winners Homesense Abbotsford Power Centre
TJX Canada – Winners, Marshalls, HomeSense
Abbotsford, BC
$48,592.5 to $68,029.5 CAD / year
Full-time
Minimum of 2 years of retail leadership experience as an Assistant or Store Manager.
Added 6 hours ago
Pharmacy Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
One year of experience as a Pharmacy Assistant or Pharmacy Technician in a hospital setting is preferred.
Added 6 hours ago
Patient Transport Assistant (Designated Indigenous)
Winnipeg Regional Health Authority
Winnipeg, MB
Reporting to the Manager, Patient Equipment and Transport Depot and with the guidance of professional staff on the patient units/departments, the incumbent is responsible for the safe…
Added 6 hours ago
Rehabilitation Assistant - SMHC
Winnipeg Regional Health Authority
Selkirk, MB
Under the direction of the applicable manager, and as delegated and supervised primarily by the Physiotherapist (PT), Occupational Therapist (OT), and/or Speech-Language Pathologist (SLP),…
Added 6 hours ago
Assistant, Nursing Resources Office, PT (J0926-0494)
North York General Hospital
Toronto, ON
Part-time
Assistant, Nursing Resources Office Your goal in this position is to monitor the daily operation of the Nursing Resource Office and to liaise daily with Charge Nurses and/or Managers of the…
Added 6 hours ago
Unit Secretary, Ambulatory Care - FTT (J0926-0431 )
North York General Hospital
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Assume responsibility for identification and advancement of issues and concerns with the Clinical Team Manager or Registered Nurse in a time sensitive manner
Added 6 hours ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 6 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…Personalized Transplant Care Research Program. The Research Assistant will report to the Principal Investigator and work closely with a multidisciplinary team of clinicians, data managers,…

University of Guelph

Applicant Processing Coordinator - Undergraduate and Professional Programs

Guelph, ON, N1G 2W1, Canada

Apply by: Sep 29, 2026
Positions available: 2
Posting language: English
Posted: Sep 21, 2026

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Original job description

Department: Admission Services
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 10/05/2026 to 09/03/2027

Number of Positions: 2

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties and Responsibilities

The Applicant Processing Coordinator–Undergraduate and Professional Programs (APC-UPP) is responsible for supporting the accurate and efficient progression of applications received through the Ontario Universities’ Application Centre (OUAC) and other admission pathways, from initial application through to admission decision. The incumbent processes application documents and manages applicant files for a broad range of undergraduate admission streams, including transfer, internal, out-of-province, School of Continuing Studies pathways, visiting students, mature, and other specialized applicant groups, as well as professional program admission streams administered by Admission Services. Reporting to the Manager, Applicant Processing and Secondary School Student Advisor, and working closely with Admission Counsellors, the Assistant Registrar–Admission Services, and other Admission Services staff, the incumbent ensures applicant files are managed accurately, efficiently, and in accordance with established admission policies, procedures, and timelines.

In addition to applicant processing responsibilities, the incumbent provides guidance and support to prospective students and applications, admission stakeholders, front-line communications, assists with training and day-to-day support of work-study, contributes to reporting and continuous improvement initiatives, and assists with annual recruitment events and operational priorities within Admission Services.The successful candidate will be able to explain admission requirements, application procedures, deadlines, outstanding documents, offer conditions, and next steps with tact, diplomacy, and sound judgement. They must be comfortable responding to sensitive, complex, or emotionally charged inquiries while applying University policies and requirements consistently and fairly.

Requirements

This position requires in-person work at the University of Guelph. The successful candidate must be available to work on site as required to support applicant processing, front-line service, team collaboration, training, recruitment events, and operational needs. Some evening or weekend work may be required during peak periods or for major admission and recruitment-related events.

Two year community college diploma.

18 months of related experience.

Employee Type: Temporary Position Number: 10928588

Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 09/21/2026 Closing Date: 09/28/2026

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More about this job

Responsibilities

The Applicant Processing Coordinator supports the efficient progression of undergraduate and professional program applications from initial receipt to admission decision. They manage applicant files, provide guidance to prospective students, and assist with recruitment events and operational initiatives.

Requirements

The position requires a two-year community college diploma and at least 18 months of related experience. Candidates must be available for on-site work and possess strong communication skills to handle complex inquiries regarding admission requirements.

Skills

Applicant processing
Admission policies
Data management
Communication
Customer service
Diplomacy
Reporting
Training
File management
Problem solving
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Admission Services
Undergraduate Programs
Professional Programs
OUAC
Applicant Processing
University of Guelph
USW Local 4120
Student Recruitment
Administrative Support
Admission Counsellor
Data Entry
Policy Compliance
Higher Education

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