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Added 32 mins ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 47 mins ago
TO
Administrative Assistant - Gastroenterology
The Ottawa Hospital
Ottawa, ON
- Full-time
Join our dynamic team at the University of Ottawa Medical Associates (UMA) in the position of Temporary Administrative Assistant in the Division of Gastroenterology at the General Campus.…
Added 1 hour ago
NJ
Grounds Worker
New Jersey Department of Transportation
Knowlton, QC
- Full-time
…cleanliness of these facilities. Under the direction of an Assistant Head of Grounds or supervisory official, appointee does varied types of work involved with the maintenance of DOT…
Added 1 hour ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Full-time
The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing…
Added 1 hour ago
BV
FACILITIES AND MAINTENANCE MANAGER
Bureau Veritas | Marine & Offshore
Vancouver, BC
- Full-time
Responsible for administrative tasks related to maintenance tracking, work orders, and asset management.
Added 1 hour ago
AH
Administrative Support V
Alberta Health Services
Calgary, AB
- Full-time
…across Alberta. We are seeking a highly organized and proactive Administrative Assistant to support EHS leadership and staff in a fast-paced healthcare environment. The Administrative…
Added 1 hour ago
R
Mortgage Specialist Assistant- EN
RBC
Montreal, QC
- Part-time
Supports top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service and support. Provides primarily responsive…
Added 1 hour ago
AH
Administrative Support III
Alberta Health Services
AB · Edmonton, AB
- Temporary
Minimum 3 years’ experience in an Administrative Support role in an ambulatory setting is required. Completion of a relevant certificate or training program (such as a Unit Clerk program or…
Added 3 hours ago
Financial Assistant
Simon Fraser University
Burnaby, BC
…adherence and equitable compliance to graduate policies, and administrative direction and training for procedures and systems. We also collaboratively facilitate support for graduate…
Added 3 hours ago
RB
Mortgage Specialist Assistant
Royal Bank of Canada
Montreal, QC
- Part-time
Supports top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service and support. Provides primarily responsive…
Added 3 hours ago
WR
Administrative Assistant
Windsor Regional Hospital
Windsor, ON
- Full-time
Reporting to the Chief Executive Officer and the Manager, Operations & Governance, the Administrative Assistant plays a key role in providing administrative and clerical support to the…
Added 4 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Edson, AB
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…broader community. We provide comprehensive operational and administrative support (including RN's on staff) with dedicated medical office assistants and clinic managers, as well as…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…offer a patient-centered, evidence-based practice with strong administrative and clinical support, ensuring high-quality care and work-life…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…supportive, collegial environment with low overhead and strong administrative support in one of BC’s most desirable…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…supportive, collegial environment with low overhead and strong administrative support in one of BC’s most desirable…
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…from a workplace that values autonomy while offering strong administrative and collegial support. Our clinic is modern, efficient, and designed to make your workday smoother - allowing you…
Added 4 hours ago
BC
college teaching assistant
Beta College of Business & Technology
Brampton, ON
- Full-time
Added 4 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- $4,576 to $4,808 CAD / month
- Full-time
The Program Assistant provides administrative and operational support for the Pharmacy Opioid Agonist Treatment (P-OAT) Training Program and contributes to the administration of Continuing…
Added 4 hours ago
Operations Administrative Support Officer
City of Vancouver
Vancouver, BC
…Operations is responsible for supporting the day-to-day operational administrative requirements, tenant inquiries, facility maintenance support, housing applications, and file maintenance…
Added 5 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 5 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 5 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 5 hours ago
TC
Staffing Operations Coordinator (VMS), Public Sector
TECH4SOFT Consulting
Toronto, ON
- Full-time
Minimum 3 years in a staffing operations, coordination, or administrative role within staffing, consulting, or professional services (not negotiable)
Added 5 hours ago
TU
Assistant Dean, DAE, Faculty of Education
The University of British Columbia
Vancouver, BC
- $12,418.42 to $18,613.67 CAD / month
- Full-time
…Faculty of Education and the Executive Director, Development, the Assistant Dean will cultivate relationships with academic and administrative leaders to deliver on fundraising priorities…

University of Guelph

Executive Assistant

Chatham-Kent, ON, Canada
Ridgetown, ON, N0P 2C0, Canada

Apply on uoguelph.jobs.hr.cloud.sap About employer

Applications open in a new tab.

Job details

Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Department: Ridgetown - Office of the Director
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties and Responsibilities

The Executive Assistant role is responsible for supporting the various functions and activities associated with the day-to-day operations of the Ridgetown Campus within the Director’s office. This position provides a wide range of confidential support, including coordinating information flow, ensuring the accurate delivery of administrative services, and briefing the Director on relevant and current issues. The Executive Assistant serves as the primary contact for the Director’s office and acts as a liaison between the campus and senior executives within the university, government, and private sector organizations. In addition to managing the Director’s schedule, coordinating meetings, and preparing correspondence, this role plays a key part in ensuring campus priorities are advanced and strategic initiatives are executed effectively. Furthermore, the Executive Assistant is responsible for interpreting and applying university policies, ensuring compliance with institutional procedures, and facilitating communication between various internal and external interest-holders.

The successful candidate must demonstrate the ability to establish and maintain effective working relationships with faculty, administrative and clerical staff, students, senior university executives, government officials, and various stakeholder groups. This position requires a high level of professionalism, discretion, and independent decision-making to address sensitive issues, respond to inquiries, and manage confidential matters. The ability to assess situations quickly, determine appropriate courses of action, and prioritize urgent matters is critical. Additionally, the Executive Assistant is expected to support campus-wide events, special projects, and initiatives that align with institutional goals, requiring strong organizational skills and adaptability in a dynamic environment.

Requirements

2-year Executive Office Administration Diploma or a Degree in Business Administration (preferred).
Three years of relevant experience with increasing progressive responsibilities in an office setting.
Ability to operate and communicate in a highly professional and effective manner, in a rapidly changing environment within an academic setting.
Ability to work with and process confidential information with discretion and sensitivity.
Excellent interpersonal and organizational skills and the ability to prioritize under pressure.
Excellent verbal and written communication skills.
Ability to exercise initiative, judgment and problem-solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation.
Ability to relate and work effectively with University employees, faculty, students and the general public in a collegial, cooperative and respectful manner.
Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Excel, PowerPoint and MS Outlook).
Ability to understand financial statements (i.e. academic and research budgets).

Employee Type: Regular Position Number: 10465020

Classification: OSSTF/TARA, District 35 Salary: Band 6
OSSTF/TARA Wage Grid

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/30/2026 Close Date: 11/13/2026

Apply on uoguelph.jobs.hr.cloud.sap About employer

More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the Director's office, including managing schedules, coordinating meetings, and facilitating communication. They also act as a liaison between the campus and various internal and external stakeholders while ensuring compliance with university policies.

Requirements

Candidates should possess a 2-year Executive Office Administration Diploma or a degree in Business Administration, along with three years of progressive office experience. Proficiency in Microsoft Office suite and the ability to handle sensitive information with discretion are essential.

Skills

Administrative support
Communication
Confidentiality
Scheduling
Problem-solving
Interpersonal skills
Organizational skills
Budget interpretation
MS Word
MS Excel
MS PowerPoint
MS Outlook
Policy interpretation
Strategic planning
Stakeholder management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
University of Guelph
Ridgetown Campus
OSSTF
Policy Compliance
Budget Management
Stakeholder Relations
Office Administration
MS Office
Confidentiality
Strategic Initiatives
Academic Setting
Professionalism
Data Management
Correspondence
Project Support

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Work requirements

Jobs in Canada