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Added 25 mins ago
RV
Temporary Learning Assistant - Springbank Middle School
Rocky View Schools
Calgary, AB
- Temporary
RVS invites applications for a temporary, full-time (30 hrs/wk) Learning Assistant position at Springbank Middle School starting immediately to June 29, 2027.
Added 25 mins ago
FC
IS Workforce Manager (Resource Manager)
Fidelity Canada
Toronto, ON
- Full-time
Understand IS workforce related processes in order to aggregate and analyze data to prepare and report trends and insights that inform decisions and strategies to allocate resources to…
Added 25 mins ago
Legal Assistant, Advanced Projects and Traffic Office
Government of Alberta
Calgary, AB
As a Legal Assistant in the Traffic Unit, you will play an important role in a fast-paced prosecution environment, providing essential support to Provincial Prosecutors and helping ensure…
Added 40 mins ago
VI
Administrative Assistant, Diversity, Equity and Human Rights Office
Vancouver Island University
Nanaimo, BC
- $70,682 to $80,230 CAD / year
- Temporary
The Administrative Assistant, Diversity, Equity and Human Rights Office, reports directly to the Director and will play a pivotal role in maintaining a welcoming, organized and supportive…
Added 40 mins ago
TU
Clinical Research Coordinator
The University of British Columbia
Vancouver, BC
- $4,845.17 to $5,713.66 CAD / month
- Full-time
Effective critical thinking skills and understanding of complex data management principles
Added 56 mins ago
Program Assistant, Psychiatry
Sinai Health
Toronto, ON
Sinai Health is looking for a Program Assistant, Psychiatry at Mount Sinai Hospital.
Added 56 mins ago
FA
HR Assistant (Contract Position)
Fraser Academy
Vancouver, BC
- Contract
The HR Assistant supports day-to-day office tasks and core administrative processes for our two-person HR department. Reporting directly to the HR Manager, this 6-month contract position…
Added 56 mins ago
TS
Administrative Assistant
The Salvation Army in Canada
Windsor, ON
- Full-time
Provide information to management members when inquired.
Added 1 hour ago
UO
Clinical Research Coordinator
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
Effective critical thinking skills and understanding of complex data management principles
Added 1 hour ago
RE
Executive Assistant
Rodan Energy Solutions Inc.
Mississauga, ON
- Full-time
Thriving Industry: Join a rapidly growing sector at the forefront of innovation and sustainability, shaping the future of energy management.
Added 1 hour ago
TS
Administrative Assistant
The Salvation Army Canada and Bermuda Territory
Windsor, ON
- Full-time
Provide information to management members when inquired.
Added 1 hour ago
Executive Assistant
University of Guelph
Chatham-Kent, ON · Ridgetown, ON
The Executive Assistant role is responsible for supporting the various functions and activities associated with the day-to-day operations of the Ridgetown Campus within the Director’s…
Added 1 hour ago
Payroll Assistant
Health Sciences North
ON · Sudbury, ON
Sudbury Outpatient Centre- Non Union Non Management
Added 1 hour ago
NC
Client Assistant, Commercial Insurance
NFP Corp
Grande Prairie, AB
- Full-time
We’re looking for a Client Assistant/Account Administrator to serve as an integral member of the Commercial Lines Mid-Market Team. With this role, you will open the door to an exciting…
Added 1 hour ago
Research Assistant
Nova Scotia Health and IWK Health
Halifax, NS
Union Status: Research, Management/Non Union Bargaining Unit
Added 1 hour ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 1 hour ago
Pharmacy Assistant (Training Provided)
CareRx
Barrie, ON
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 1 hour ago
Union - Pharmacy Assistant
CareRx
Sudbury, ON
CareRx is looking for a Pharmacy Assistant, L1 to join our Pharmacy team in supporting a group of LTC Homes and Retirement Communities. The Pharmacy Assistant will assist with the…
Added 1 hour ago
EF
Pouch Operator (Full Time)
ePac Flexible Packaging
Mississauga, ON
- Full-time
Reads job specifications and previous run data (if available) to determine machine adjustments and material requirements. Ensures job is in order prior to machine set-up.
Added 1 hour ago
EF
Pouch Operator (Full Time)
ePac Flexible Packaging
Mississauga, ON
- Full-time
Reads job specifications and previous run data (if available) to determine machine adjustments and material requirements. Ensures job is in order prior to machine set-up.
Added 1 hour ago
SS
Human Resources Assistant
Samsung SDS
Valleyfield, PE
- Contract
As an HR Assistant, you will be the primary HR support in our Québec (QC) Warehouse. You will work closely with business leaders and functional managers, to execute the HR strategy, HR…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
New Glasgow, NS
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
New Glasgow, NS
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 2 hours ago
SD
Pharmacy Shipping Assistant
Shoppers Drug Mart
Ottawa, ON
- Full-time
We are seeking a reliable and detail-oriented Pharmacy Shipping Assistant to support accurate preparation and delivery of pharmacy products to residents. This role maintains the shipping…
Added 2 hours ago
R
Assistant Branch Manager
RBC
Surrey, BC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…

University of Guelph

Executive Assistant

Chatham-Kent, ON, Canada
Ridgetown, ON, N0P 2C0, Canada

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Job details

Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Department: Ridgetown - Office of the Director
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties and Responsibilities

The Executive Assistant role is responsible for supporting the various functions and activities associated with the day-to-day operations of the Ridgetown Campus within the Director’s office. This position provides a wide range of confidential support, including coordinating information flow, ensuring the accurate delivery of administrative services, and briefing the Director on relevant and current issues. The Executive Assistant serves as the primary contact for the Director’s office and acts as a liaison between the campus and senior executives within the university, government, and private sector organizations. In addition to managing the Director’s schedule, coordinating meetings, and preparing correspondence, this role plays a key part in ensuring campus priorities are advanced and strategic initiatives are executed effectively. Furthermore, the Executive Assistant is responsible for interpreting and applying university policies, ensuring compliance with institutional procedures, and facilitating communication between various internal and external interest-holders.

The successful candidate must demonstrate the ability to establish and maintain effective working relationships with faculty, administrative and clerical staff, students, senior university executives, government officials, and various stakeholder groups. This position requires a high level of professionalism, discretion, and independent decision-making to address sensitive issues, respond to inquiries, and manage confidential matters. The ability to assess situations quickly, determine appropriate courses of action, and prioritize urgent matters is critical. Additionally, the Executive Assistant is expected to support campus-wide events, special projects, and initiatives that align with institutional goals, requiring strong organizational skills and adaptability in a dynamic environment.

Requirements

2-year Executive Office Administration Diploma or a Degree in Business Administration (preferred).
Three years of relevant experience with increasing progressive responsibilities in an office setting.
Ability to operate and communicate in a highly professional and effective manner, in a rapidly changing environment within an academic setting.
Ability to work with and process confidential information with discretion and sensitivity.
Excellent interpersonal and organizational skills and the ability to prioritize under pressure.
Excellent verbal and written communication skills.
Ability to exercise initiative, judgment and problem-solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation.
Ability to relate and work effectively with University employees, faculty, students and the general public in a collegial, cooperative and respectful manner.
Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Excel, PowerPoint and MS Outlook).
Ability to understand financial statements (i.e. academic and research budgets).

Employee Type: Regular Position Number: 10465020

Classification: OSSTF/TARA, District 35 Salary: Band 6
OSSTF/TARA Wage Grid

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/30/2026 Close Date: 11/13/2026

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the Director's office, including managing schedules, coordinating meetings, and facilitating communication. They also act as a liaison between the campus and various internal and external stakeholders while ensuring compliance with university policies.

Requirements

Candidates should possess a 2-year Executive Office Administration Diploma or a degree in Business Administration, along with three years of progressive office experience. Proficiency in Microsoft Office suite and the ability to handle sensitive information with discretion are essential.

Skills

Administrative support
Communication
Confidentiality
Scheduling
Problem-solving
Interpersonal skills
Organizational skills
Budget interpretation
MS Word
MS Excel
MS PowerPoint
MS Outlook
Policy interpretation
Strategic planning
Stakeholder management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
University of Guelph
Ridgetown Campus
OSSTF
Policy Compliance
Budget Management
Stakeholder Relations
Office Administration
MS Office
Confidentiality
Strategic Initiatives
Academic Setting
Professionalism
Data Management
Correspondence
Project Support

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