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Added 1 hour ago
WC
(CAN) Leader de nuit
Walmart Canada
Rouyn-Noranda, QC
- Full-time
Position Summary...Working as an Overnight Lead Department Manager at Walmart Canada is a great opportunity to build leadership experience in a fast‑paced retail environment. In this role,…
Added 1 hour ago
SM
Unit Assistant, Emergency
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Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 hour ago
SM
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Physiotherapist - Full Time
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VF
Bookkeeping Assistant
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- Full-time
Vanco Farms Ltd. is seeking a detail-oriented and organized Bookkeeping Assistant to support our accounting and finance department. This position will assist with day-to-day bookkeeping…
Added 2 hours ago
WC
(CAN) Consumables Lead Department Manager
Walmart Canada
AB · Edmonton, AB
- Full-time
Position Summary...To assist in the leadership of Consumable Associates and department processes through partnership with the Consumables Assistant Manager and ensure a high level of…
Added 2 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Child Health and Human Development
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R|
Research Assistant - Public Engagement
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Saint-Paul, NB · St.-Paul, NB
- Full-time
The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF…
Added 4 hours ago
W
(CAN) Leader de nuit
Walmart
Rouyn-Noranda, QC
- Full-time
Working as an Overnight Lead Department Manager at Walmart Canada is a great opportunity to build leadership experience in a fast‑paced retail environment. In this role, you lead and…
Added 4 hours ago
BC
Anesthesia Assistant
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Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 4 hours ago
LC
Bakery InStore Assistant Department Manager Full Time Day
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- Full-time
…give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to providing the best in-store experience for…
Added 4 hours ago
LC
Apparel Assistant Department Manager Full Time Day Greenlight Requisition
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- Full-time
…give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to providing the best in-store experience for…
Added 4 hours ago
LC
Apparel Assistant Department Manager Full Time Day
Loblaw Companies Limited
Oromocto, NB
- Full-time
…give excellent customer service and memorable experiences. Our Assistant Department Managers are dedicated people leaders who navigate us to providing the best in-store experience for…
Added 6 hours ago
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As our Senior Administrative Assistant, you will provide administrative support to our team and ensure our guests have the Experience of a Lifetime.
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Added 9 hours ago
NF
Floor Manager
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AH
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Added 9 hours ago
AH
Physiotherapist II
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Administrative Support III
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…Health and Critical Care. The PLC is often the busiest Emergency Department in the province and the quaternary Vascular Centre for Southern Alberta, Southwestern Saskatchewan and…
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Develop, implement or modify (existing) department standards, policies and procedures where required

University of Guelph

Executive Assistant

Chatham-Kent, ON, Canada
Ridgetown, ON, N0P 2C0, Canada

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Job details

Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Department: Ridgetown - Office of the Director
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties and Responsibilities

The Executive Assistant role is responsible for supporting the various functions and activities associated with the day-to-day operations of the Ridgetown Campus within the Director’s office. This position provides a wide range of confidential support, including coordinating information flow, ensuring the accurate delivery of administrative services, and briefing the Director on relevant and current issues. The Executive Assistant serves as the primary contact for the Director’s office and acts as a liaison between the campus and senior executives within the university, government, and private sector organizations. In addition to managing the Director’s schedule, coordinating meetings, and preparing correspondence, this role plays a key part in ensuring campus priorities are advanced and strategic initiatives are executed effectively. Furthermore, the Executive Assistant is responsible for interpreting and applying university policies, ensuring compliance with institutional procedures, and facilitating communication between various internal and external interest-holders.

The successful candidate must demonstrate the ability to establish and maintain effective working relationships with faculty, administrative and clerical staff, students, senior university executives, government officials, and various stakeholder groups. This position requires a high level of professionalism, discretion, and independent decision-making to address sensitive issues, respond to inquiries, and manage confidential matters. The ability to assess situations quickly, determine appropriate courses of action, and prioritize urgent matters is critical. Additionally, the Executive Assistant is expected to support campus-wide events, special projects, and initiatives that align with institutional goals, requiring strong organizational skills and adaptability in a dynamic environment.

Requirements

2-year Executive Office Administration Diploma or a Degree in Business Administration (preferred).
Three years of relevant experience with increasing progressive responsibilities in an office setting.
Ability to operate and communicate in a highly professional and effective manner, in a rapidly changing environment within an academic setting.
Ability to work with and process confidential information with discretion and sensitivity.
Excellent interpersonal and organizational skills and the ability to prioritize under pressure.
Excellent verbal and written communication skills.
Ability to exercise initiative, judgment and problem-solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation.
Ability to relate and work effectively with University employees, faculty, students and the general public in a collegial, cooperative and respectful manner.
Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Excel, PowerPoint and MS Outlook).
Ability to understand financial statements (i.e. academic and research budgets).

Employee Type: Regular Position Number: 10465020

Classification: OSSTF/TARA, District 35 Salary: Band 6
OSSTF/TARA Wage Grid

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/30/2026 Close Date: 11/13/2026

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the Director's office, including managing schedules, coordinating meetings, and facilitating communication. They also act as a liaison between the campus and various internal and external stakeholders while ensuring compliance with university policies.

Requirements

Candidates should possess a 2-year Executive Office Administration Diploma or a degree in Business Administration, along with three years of progressive office experience. Proficiency in Microsoft Office suite and the ability to handle sensitive information with discretion are essential.

Skills

Administrative support
Communication
Confidentiality
Scheduling
Problem-solving
Interpersonal skills
Organizational skills
Budget interpretation
MS Word
MS Excel
MS PowerPoint
MS Outlook
Policy interpretation
Strategic planning
Stakeholder management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
University of Guelph
Ridgetown Campus
OSSTF
Policy Compliance
Budget Management
Stakeholder Relations
Office Administration
MS Office
Confidentiality
Strategic Initiatives
Academic Setting
Professionalism
Data Management
Correspondence
Project Support

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