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Added 6 mins ago
TM
Director, Student Integrated Health & Wellbeing
Toronto Metropolitan University
Toronto, ON
- Full-time
Toronto Metropolitan University (TMU) is seeking a strategic and collaborative leader to guide the vision, innovation, and delivery of integrated student health and wellbeing services.
Added 6 mins ago
TM
Senior Learning Consultant, Employee Mental Health and Wellbeing
Toronto Metropolitan University
Toronto, ON
- Temporary
As Senior Learning Consultant, you’ll lead the design, delivery and evaluation of innovative, evidence-informed learning programs that equip leaders, faculty and staff with the knowledge,…
Added 6 mins ago
NI
Child Care Manager
North Island Métis
Campbell River, BC
- Full-time
Reporting to the Executive Director, the Child Care Manager will be involved in the centre from its early development, helping to establish the programming, operations, relationships, and…
Added 6 mins ago
UO
Clinical Placement Operations Manager
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
…accreditation standards. The clinical education staff team supports the delivery of 700+ annual student clinical placements across all distributed program sites. The Clinical Placement…
Added 6 mins ago
Senior Policy Analyst
Government of Alberta
AB
Reporting to the Associate Director within the Statutory Director's Office (SDO), the Senior Policy Analyst leads the development and implementation of operational frameworks and processes…
Added 7 mins ago
TU
Clinical Placement Operations Manager
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
…accreditation standards. The clinical education staff team supports the delivery of 700+ annual student clinical placements across all distributed program sites. The Clinical Placement…
Added 7 mins ago
MH
Director, Equipment Planning and Biomedical Services
Mackenzie Health
Richmond Hill, ON
- $137,748 to $175,793 CAD / year
- Full-time
The Director, Equipment Planning and Biomedical Services is accountable for clinical and non-clinical asset planning, maintenance and management. The role provides overall leadership to…
Added 7 mins ago
DC
Technical Specialist, Project Management
Defence Construction Canada
Ottawa, ON
- Full-time
The Technical Specialist, Project Management, provides program and project management services to support the delivery of infrastructure and environmental projects. The incumbent acts as a…
Added 36 mins ago
IS
Project Manager
Information Services Corporation ISC
Regina, SK
- Full-time
Reporting to the Director, EPMO, this is an ideal opportunity for experienced Project Managers who can navigate complexity, translate business priorities into action, and build alignment…
Added 36 mins ago
B
Senior Director, Learning & Development
BGBx
Canada
- Full-time
The Senior Director will serve as a strategic partner to leaders across the organization, translating business priorities into meaningful development opportunities for employees at every…
Added 36 mins ago
O
Enterprise Counsel
OMERS
Toronto, ON · Head Office Toronto
- Full-time
assisting with the implementation of the director training program, including coordinating content, stakeholders and delivery;
Added 36 mins ago
O
ACD Art Director
ONE23WEST
Toronto, ON
- Full-time
We’re looking for an ambitious ACD Art Director to help us with our big creative ambitions. You’ll lead the creative on a variety of high-profile campaigns from pitch to final delivery.…
Added 51 mins ago
Clinical Operations Manager
Canadian Mental Health Association BC Division
Vancouver, BC
Solid project management experience, including project planning, resource, and financial management along with effective communication skills for successful project delivery.
Added 51 mins ago
HC
RAI Coordinator LTC (#2026-NON-HM-327)
Hastings County
Belleville, ON
- Full-time
…Belleville, Ontario. This is a non-union position reporting to the Director of Nursing. The primary function of this position is to be implement, manage and maintain the RAI-MDS 2.0 in the…
Added 1 hour ago
Senior IT Business Systems Analyst
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Reporting to the Director of Technical Solutions within Application Delivery, the Senior IT Business Systems Analyst will bridge business needs with technology solutions through all phases…
Added 1 hour ago
CB
Clinical Operations Manager
CMHA BC
Vancouver, BC
- Full-time
Solid project management experience, including project planning, resource, and financial management along with effective communication skills for successful project delivery.
Added 1 hour ago
Director, Office of the Dean
University of Toronto
Toronto, ON
As Director, Office of the Dean, you will serve as the central catalyst for key initiatives and strategic priorities within the Temerty Faculty of Medicine. Reporting directly to the Dean,…
Added 1 hour ago
MO
Credit Operations Specialist
Meridian OneCap Credit Corp.
Toronto, ON · Etobicoke, ON
- Full-time
Our team is known as industry leaders. We’ve earned our reputation through consistent delivery of financing programs with the most efficient transaction process and superior customer…
Added 1 hour ago
Senior Manager, Pharmacy Operations
Bayshore
Markham, ON
Reporting to the Director of Pharmacy Operations, the Senior Manager, Pharmacy Operations will serve as the on-site Designated Manager under the Ontario College of Pharmacists (OCP). This…
Added 1 hour ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
IMAX is seeking a Business Analyst to bridge business functions, technology teams, data teams, project management, and senior leadership in defining and delivering technology-enabled…
Added 1 hour ago
Operations Manager, School of Skilled Trades and Apprenticeship
Mohawk College
Hamilton, ON
Supports the Director, Academic Operations in the business planning process, including compiling supporting data and appendices, and submission of final and quarterly budget reports to Vice…
Added 1 hour ago
DT
Account Manager
Direct Travel
Canada
- Full-time
This role will work closely with the Canada West/Ontario Account Management team and report to the Senior Director of Account Management.
Added 1 hour ago
Director, Information Technology & Enterprise Systems
International Business University
Toronto, ON
Reporting directly to the CEO, the Director will serve as a strategic advisor to senior leadership and play a pivotal role in shaping the institution's technology roadmap, enterprise…
Added 1 hour ago
FH
Manager, Clinical Operations & Program Services
Fraser Health
Surrey, BC
- Full-time
Participates in strategic operational initiatives, project planning, clinical services development and the development of short and long term tactical clinical, operational or service…
Added 1 hour ago
FH
Manager, Clinical Operations & Program Services
Fraser Health
Surrey, BC
- Full-time
Participates in strategic operational initiatives, project planning, clinical services development and the development of short and long term tactical clinical, operational or service…

University of Guelph

Executive Assistant

Chatham-Kent, ON, Canada
Ridgetown, ON, N0P 2C0, Canada

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Job details

Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Department: Ridgetown - Office of the Director
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties and Responsibilities

The Executive Assistant role is responsible for supporting the various functions and activities associated with the day-to-day operations of the Ridgetown Campus within the Director’s office. This position provides a wide range of confidential support, including coordinating information flow, ensuring the accurate delivery of administrative services, and briefing the Director on relevant and current issues. The Executive Assistant serves as the primary contact for the Director’s office and acts as a liaison between the campus and senior executives within the university, government, and private sector organizations. In addition to managing the Director’s schedule, coordinating meetings, and preparing correspondence, this role plays a key part in ensuring campus priorities are advanced and strategic initiatives are executed effectively. Furthermore, the Executive Assistant is responsible for interpreting and applying university policies, ensuring compliance with institutional procedures, and facilitating communication between various internal and external interest-holders.

The successful candidate must demonstrate the ability to establish and maintain effective working relationships with faculty, administrative and clerical staff, students, senior university executives, government officials, and various stakeholder groups. This position requires a high level of professionalism, discretion, and independent decision-making to address sensitive issues, respond to inquiries, and manage confidential matters. The ability to assess situations quickly, determine appropriate courses of action, and prioritize urgent matters is critical. Additionally, the Executive Assistant is expected to support campus-wide events, special projects, and initiatives that align with institutional goals, requiring strong organizational skills and adaptability in a dynamic environment.

Requirements

2-year Executive Office Administration Diploma or a Degree in Business Administration (preferred).
Three years of relevant experience with increasing progressive responsibilities in an office setting.
Ability to operate and communicate in a highly professional and effective manner, in a rapidly changing environment within an academic setting.
Ability to work with and process confidential information with discretion and sensitivity.
Excellent interpersonal and organizational skills and the ability to prioritize under pressure.
Excellent verbal and written communication skills.
Ability to exercise initiative, judgment and problem-solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation.
Ability to relate and work effectively with University employees, faculty, students and the general public in a collegial, cooperative and respectful manner.
Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Excel, PowerPoint and MS Outlook).
Ability to understand financial statements (i.e. academic and research budgets).

Employee Type: Regular Position Number: 10465020

Classification: OSSTF/TARA, District 35 Salary: Band 6
OSSTF/TARA Wage Grid

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/30/2026 Close Date: 11/13/2026

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the Director's office, including managing schedules, coordinating meetings, and facilitating communication. They also act as a liaison between the campus and various internal and external stakeholders while ensuring compliance with university policies.

Requirements

Candidates should possess a 2-year Executive Office Administration Diploma or a degree in Business Administration, along with three years of progressive office experience. Proficiency in Microsoft Office suite and the ability to handle sensitive information with discretion are essential.

Skills

Administrative support
Communication
Confidentiality
Scheduling
Problem-solving
Interpersonal skills
Organizational skills
Budget interpretation
MS Word
MS Excel
MS PowerPoint
MS Outlook
Policy interpretation
Strategic planning
Stakeholder management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
University of Guelph
Ridgetown Campus
OSSTF
Policy Compliance
Budget Management
Stakeholder Relations
Office Administration
MS Office
Confidentiality
Strategic Initiatives
Academic Setting
Professionalism
Data Management
Correspondence
Project Support

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