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Added 2 mins ago
SS
Business Analyst, Assistant Vice President
State Street
Toronto, ON
- Full-time
…provide investment servicing, data & analytics, investment research & trading and investment management to institutional…
Added 2 mins ago
UO
Administrative Assistant, HR Students & Facilities
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $4,719 to $4,960 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 2 mins ago
MU
Assistant Professor (Clinical), Department of Medicine, Division of Endocrinology and Metabolism, Onco-Endocrinology (C1-261023)
McGill University
Glen · MUHC-GLEN
- Full-time
…Contract Academic Staff as a Clinician-Investigator at the rank of Assistant Professor (Clinical). The successful candidate will be appointed to clinical practice in the Division of…
Added 2 mins ago
OL
Legal Assistant- 12 month Contrac
OKT Law
Toronto, ON
- Contract
OKT is seeking a Legal Assistant to join our Toronto.
Added 2 mins ago
OV
Anesthesia Assistant - Full Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Full-time
This role is an expanded role and requires completion of an accredited Anesthesia Assistant program. Your goal in this position is to provide clinical and technical support and respiratory…
Added 17 mins ago
TH
Occupational Therapist -Temp Full Time-CVH Occupational Therapy AHRT
Trillium Health Partners
ON · Ontario, Canada
- Full-time
Added 17 mins ago
SS
Project Management, Assistant Vice President
State Street
Toronto, ON
- Full-time
The Project Management, Assistant Vice President (AVP) has responsibility to support the Canada CEO and Head of Canada Relationship Management (RM) by building and maintaining executive…
Added 17 mins ago
LM
Medical Lab Technician (OPSEU LAB) - Microbiology
LifeLabs Medical Laboratory Services
Toronto, ON · Etobicoke, ON
- Full-time
Registered Laboratory Assistant (OSMT) optional
Added 17 mins ago
YU
Department Head for Family Medicine and Medicine (2 Positions)
York University
Toronto, ON · Greater Toronto Area, Canada
- Contract
The School of Medicine at York University invites highly qualified applicants for two (2) Clinical Assistant, Clinical Associate orClinical Full Professor positions to commence November 1,…
Added 17 mins ago
LM
Medical Lab Assistant (OPSEU LAB)
LifeLabs Medical Laboratory Services
Mississauga, ON
- Part-time
As Medical Lab Assistant you will play a key role in the testing and diagnostic process for a wide range of patients. LifeLabs also provides first aid training, continuing education…
Added 17 mins ago
EC
Administrative Assistant, Office of the AVP Research + Dean of Graduate Studies
Emily Carr University of Art and Design
Vancouver, BC
- Temporary
The Administrative Assistant provides front-line and back-end administrative support to the Office of the Associate Vice-President, Research + Dean of Graduate Studies (AVP-R + D-GS) and…
Added 17 mins ago
DC
Assistant Professor - Genotype-to-Phenotype Biology (Canada Impact+ Emerging Leaders Award)
Donnelly Centre for Cellular and Biomolecular Research, University of Toronto
Toronto, ON
- $155,000 to $166,000 CAD / year
- Full-time
Department: Terrence Donnelly Centre for Cellular and Biomolecular Research
Added 32 mins ago
D
Lab Assistant
Dynacare
Port Hope, ON
- Part-time
As a Laboratory Assistant, you are responsible for obtaining quality blood samples and other specimens from patients, as well as conducting other patient tests, all in keeping with…
Added 47 mins ago
Sessional Lecturer - PHL245H5 S - Modern Symbolic Logic - LEC0102 - Hybrid
University of Toronto
Mississauga, ON
…page (at the end of the page under "Sessional Instructional Assistant"), cover letter, and updated curriculum vitae to Jennifer Nagel, University of Toronto Mississauga, Department of…
Added 47 mins ago
Sessional Lecturer - PHL245H5 S - Modern Symbolic Logic - LEC0101 - In Person
University of Toronto
Mississauga, ON
…page (at the end of the page under "Sessional Instructional Assistant"), cover letter, and updated curriculum vitae to Jennifer Nagel, University of Toronto Mississauga, Department of…
Added 47 mins ago
Sessional Lecturer - PHL3605H5 S - Philosophy of Artificial Intelligence
University of Toronto
Mississauga, ON
…page (at the end of the page under "Sessional Instructional Assistant"), cover letter, and updated curriculum vitae to Jennifer Nagel, University of Toronto Mississauga, Department of…
Added 47 mins ago
Sessional Instructional Assistant - SSM1070H - Sustainability Law and Policy
University of Toronto
Mississauga, ON
Added 47 mins ago
Sessional Instructional Assistant - SSM1050H - Ecosystem Science
University of Toronto
Mississauga, ON
Added 47 mins ago
Sessional Lecturer - PHL370H5 S - Issues in Philosophy of Law
University of Toronto
Mississauga, ON
…page (at the end of the page under "Sessional Instructional Assistant"), cover letter, and updated curriculum vitae to Jennifer Nagel, University of Toronto Mississauga, Department of…
Added 1 hour ago
DU
Director, Counselling & Psychological Services
Dalhousie University
Halifax, NS
- Full-time
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax,…
Added 1 hour ago
SN
Assistant Manager of Resident Care (AMRC / Assistant Director of Care ADOC Registered Nurse) – Long Term Care
S&R Nursing Homes
Cambridge, ON
- Full-time
Grow in your Nursing career and support your community in this leadership role! As the Assistant Manager of Resident Care, your guidance helps shape care delivery, support your team, and…
Added 1 hour ago
Executive Assistant to Executive Director/Artistic Director
Stratford Festival
Stratford, ON
The Executive Assistant is responsible for facilitating the activities of the Artistic Director and Executive Director by providing comprehensive administrative support and ensuring the…
Added 1 hour ago
SN
WINHEC Events Assistant
Six Nations Polytechnic
Brantford, ON
- Contract
The Events Assistant is a new, temporary position designed to support the large-scale WINHEC AGM event being hosted at SNP during July 2027. The Event Assistant is responsible for the…
Added 1 hour ago
UO
Development Coordinator, Corporate & Foundation Relations
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…philanthropic partnerships that enhance the student experience, advance research, and support UBC’s role in addressing some of the world’s most complex…
Added 1 hour ago
KL
Education Consultant – Inuktitut Curriculum Development and Support
Kativik llisarniliriniq
Montreal, QC
- Full-time
The position of Education Consultant in Curriculum Development and Support reports to the Assistant Director of the first language curriculum development department. The Curriculum…

University of Guelph

Executive Assistant

Chatham-Kent, ON, Canada
Ridgetown, ON, N0P 2C0, Canada

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Job details

Apply by: Nov 14, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Department: Ridgetown - Office of the Director
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties and Responsibilities

The Executive Assistant role is responsible for supporting the various functions and activities associated with the day-to-day operations of the Ridgetown Campus within the Director’s office. This position provides a wide range of confidential support, including coordinating information flow, ensuring the accurate delivery of administrative services, and briefing the Director on relevant and current issues. The Executive Assistant serves as the primary contact for the Director’s office and acts as a liaison between the campus and senior executives within the university, government, and private sector organizations. In addition to managing the Director’s schedule, coordinating meetings, and preparing correspondence, this role plays a key part in ensuring campus priorities are advanced and strategic initiatives are executed effectively. Furthermore, the Executive Assistant is responsible for interpreting and applying university policies, ensuring compliance with institutional procedures, and facilitating communication between various internal and external interest-holders.

The successful candidate must demonstrate the ability to establish and maintain effective working relationships with faculty, administrative and clerical staff, students, senior university executives, government officials, and various stakeholder groups. This position requires a high level of professionalism, discretion, and independent decision-making to address sensitive issues, respond to inquiries, and manage confidential matters. The ability to assess situations quickly, determine appropriate courses of action, and prioritize urgent matters is critical. Additionally, the Executive Assistant is expected to support campus-wide events, special projects, and initiatives that align with institutional goals, requiring strong organizational skills and adaptability in a dynamic environment.

Requirements

2-year Executive Office Administration Diploma or a Degree in Business Administration (preferred).
Three years of relevant experience with increasing progressive responsibilities in an office setting.
Ability to operate and communicate in a highly professional and effective manner, in a rapidly changing environment within an academic setting.
Ability to work with and process confidential information with discretion and sensitivity.
Excellent interpersonal and organizational skills and the ability to prioritize under pressure.
Excellent verbal and written communication skills.
Ability to exercise initiative, judgment and problem-solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation.
Ability to relate and work effectively with University employees, faculty, students and the general public in a collegial, cooperative and respectful manner.
Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Excel, PowerPoint and MS Outlook).
Ability to understand financial statements (i.e. academic and research budgets).

Employee Type: Regular Position Number: 10465020

Classification: OSSTF/TARA, District 35 Salary: Band 6
OSSTF/TARA Wage Grid

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/30/2026 Close Date: 11/13/2026

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More about this job

Responsibilities

The Executive Assistant provides confidential administrative support to the Director's office, including managing schedules, coordinating meetings, and facilitating communication. They also act as a liaison between the campus and various internal and external stakeholders while ensuring compliance with university policies.

Requirements

Candidates should possess a 2-year Executive Office Administration Diploma or a degree in Business Administration, along with three years of progressive office experience. Proficiency in Microsoft Office suite and the ability to handle sensitive information with discretion are essential.

Skills

Administrative support
Communication
Confidentiality
Scheduling
Problem-solving
Interpersonal skills
Organizational skills
Budget interpretation
MS Word
MS Excel
MS PowerPoint
MS Outlook
Policy interpretation
Strategic planning
Stakeholder management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
University of Guelph
Ridgetown Campus
OSSTF
Policy Compliance
Budget Management
Stakeholder Relations
Office Administration
MS Office
Confidentiality
Strategic Initiatives
Academic Setting
Professionalism
Data Management
Correspondence
Project Support

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