Assistant to the Executive Director, Student Support

Assistant to the Executive Director, Student Support

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Assistant to the Executive Director, Student Support plays a key role in supporting the effective operation of a diverse and dynamic Student Support portfolio. Working closely with the Executive Director, the Assistant coordinates the daily operations of the office, including human resources, administrative systems, purchasing, and clerical functions; manages the Executive Director’s schedule and supports key priorities and activities; provides coordination and guidance to administrative staff across Student Support units; responds to inquiries from students, the public, and members of the university community; and supports outreach, projects, and portfolio-wide initiatives.

This role requires a highly organized and resourceful individual who can navigate a complex organization, build strong working relationships, exercise sound judgment, and adapt to changing priorities. The successful candidate will demonstrate professionalism, discretion, reliability, and sensitivity and will bring strong problem-solving and communication skills to the role. Knowledge of university systems, policies, procedures, and regulations is an asset, along with the ability to learn and navigate new systems and processes quickly. Through this work, the Assistant helps the Executive Director advance the Student Support portfolio’s mandate and its commitment to student success.

The qualifications and experience we’re looking for:

• This position requires a Bachelor’s degree in a related discipline plus administrative experience at a senior level at a postsecondary institution, government department, or private agency.
• An acceptable equivalent combination of education and experience may be considered.
• Expert knowledge of University policies and procedures, including an understanding of the relationship between various units and decision-making bodies within the University, is required.
• This position requires a minimum of seven to ten years of progressive administrative experience in a fast-paced, complex environment.
• Supervisory experience is required.
• Expert knowledge of Microsoft Office software suite is required, as well as university systems including but not limited to HRIS/VIP, EPIC, UM Careers, Concur, Aurora Financial and Aurora Student Systems, FAST, etc.
• The incumbent must have skills in basic accounting and working with budget processes.
• Exceptional interpersonal skills and excellent ability to effectively collaborate and consult with a wide range of staff members are required.
• The position also requires good stress management skills, ability to maintain confidentiality of sensitive information, excellent judgement and decision-making skills, self-initiation, and the ability to work effectively as a team member.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.
• Experience working at the University of Manitoba and understanding of institutional policies, processes and practices.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers: https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPX?REQ_ID=51032

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.