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University of New Brunswick

Administrative Assistant (PL3)

  • Fredericton, NB, Canada

Salary Range: $22.64 - $26.82 per hour · Full-time

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Job details

Pay
Salary Range: $22.64 - $26.82 per hour
Job type
Full-time
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Experience
1 - 2 years of experience working in an administrative support role.
Working hours
36.25 hours per week
Posting language
English
Posted

Original job description

Closing Date: November 16, 2026 at 4:00 PM

Faculty of Law

The Faculty of Law supports a dynamic academic environment that combines research excellence, innovative teaching, and service to the legal community. Faculty members require responsive administrative support to assist with teaching preparation, research activities, and academic administration.

What We Offer

Full-time | Continuing | Fredericton | In office

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Additional Working Conditions

  • Possess a current Criminal Record Check, including a Vulnerable Sector Check.

Salary Range: $22.64 - $26.82 per hour

YOUR FOCUS

Reporting to the Director of the Law Clinic and Supervising Lawyer, the Administrative Assistant provides reception and clerical support for the UNB Legal Clinic following established policies and general office procedures. This position will also provide direct assistance for the Supervising Lawyer and Director of the Law Clinic.

  • Answer, screen and transmit calls and messages to the appropriate contact.
  • Facilitate and refer walk-in inquiries to Supervising Lawyer and students.
  • Schedule intake and follow-up appointments for clients.
  • Maintain stock of public legal education materials for clients.
  • Keep statistics on phone calls received and client attendance and tabulate monthly.
  • Order and maintain office supplies for the Legal Clinic.
  • Pick up mail, stamp with date and distribute.
  • Prepare and transmit correspondence as instructed by the Supervising lawyer.
  • Manage client files using established office protocols for opening, closing and archiving computer files and hard copies.
  • Ensure client intake procedures are complete.
  • Check for conflicts of interest between clients and the UNB Legal Clinic.
  • Keep client database updated with information such as limitation periods and court/hearing dates.
  • Maintain and provide statistical and other data as required by the Supervising Lawyer and the Faculty of Law.
  • Participate in all administrative functions of the Legal Clinic.
  • Keep a roster of students to which files are assigned and maintain the filing system.
  • Arrange speaking and other events for the Supervising Lawyer and law students and book travel.

What You Bring

  • Post Secondary Education in Office Administration, Justice, Criminology or a related field.
  • 1 - 2 years of experience working in an administrative support role.

Additional Strengths

  • A Legal Assistant Diploma from a recognized institute is considered an asset.
  • Experience working in a general law office, legal clinic, or similar would be considered an asset.
  • Exceptional computer skills and competency with email.
  • Previous experience with law office computer programs, including Office 365 and Teams.
  • Strong organizational skills, problem-solving skills, and interpersonal skills.
  • Ability to communicate verbally and in writing in English and French is considered an asset.
  • Understanding the importance of client confidentiality and solicitor-client privilege.
  • Ability to work with diverse communities.
  • Familiarity with cultural competence and trauma-informed practices.
  • Ability to prioritize workload.
  • Ability to work with Law Students in a teaching environment.
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More about this job

Responsibilities

Provide reception and clerical support for the UNB Legal Clinic, including handling calls and inquiries, scheduling client appointments, and maintaining client files and records. Support the Supervising Lawyer and Director with correspondence, statistics, office supplies, student file assignments, events, and travel arrangements.

Requirements

Requires post-secondary education in Office Administration, Justice, Criminology, or a related field, plus 1–2 years of administrative support experience. A legal assistant diploma and legal office or clinic experience are assets; strong computer, organizational, communication, and interpersonal skills are important, along with respect for confidentiality and the ability to work with diverse communities and law students.

Skills

  • Reception
  • Administrative Support
  • Client Intake
  • Appointment Scheduling
  • Client File Management
  • Conflict-of-Interest Checks
  • Database Maintenance
  • Statistical Reporting
  • Office Supply Management
  • Correspondence Preparation
  • Records Management
  • Event Coordination
  • Travel Booking
  • Organization
  • Problem-Solving
  • Client Confidentiality

Visa sponsorship

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Categories

  • Administrative
  • Legal
  • Customer Service & Support
  • Education

Keywords

  • Office Administration
  • Justice
  • Criminology
  • Legal Assistant Diploma
  • Legal Clinic
  • Legal Office
  • Office 365
  • Microsoft Teams
  • Email
  • Reception
  • Administrative Support
  • Client Intake
  • Client Confidentiality
  • Solicitor-Client Privilege
  • Conflict of Interest
  • Client Database
  • File Management
  • Statistical Reporting
  • Cultural Competence
  • Trauma-Informed Practices
  • Appointment Scheduling
  • Correspondence
  • Event Coordination
  • Travel Booking
  • Criminal Record Check
  • Vulnerable Sector Check

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