Jobs in Canada

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Added 26 mins ago
NS
4th Class Power Engineer - Maintenance and Operations
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
Reporting to the Chief Engineer and/or Assistant Manager, the 4th Class Engineer troubleshoots, maintains, and repairs facility infrastructure equipment and carries out maintenance and…
Added 56 mins ago
NS
Rehabilitation Assistant - Mobility Team, Provincial Mobilization
Nova Scotia Health Authority
Kentville, NS
- Internship
Reporting to the Health Services Manager, and under the supervision of therapists, the Rehabilitation Assistant, as an active member of the patient care team, works with individuals,…
Added 56 mins ago
NS
4th Class Power Engineer - Maintenance and Operations
Nova Scotia Health Authority
Bridgewater, NS
- Full-time
Reporting to the Chief Engineer and/or Assistant Manager, the 4th Class Engineer troubleshoots, maintains, and repairs facility infrastructure equipment and carries out maintenance and…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
PC
Equipment Operator II
Parkland County
AB · Parkland County, AB
- Full-time
Reporting to a Supervisor, Road Maintenance stationed in Stony Plain, Alberta, the Equipment Operator II will operate a variety of trucks and road maintenance equipment. This position will…
Added 1 hour ago
PC
Franchising Legal Assistant - M&M Food Market
Parkland Corporation
Mississauga, ON
- Full-time
The Legal Assistant is responsible for the administrative and coordination functions for the Legal team. In this role you will prepare legal documents, draft and review commercial leases,…
Added 1 hour ago
PC
Franchising Legal Assistant - M&M Food Market
Parkland Corporation
Mississauga, ON
- Full-time
The Legal Assistant is responsible for the administrative and coordination functions for the Legal team. In this role you will prepare legal documents, draft and review commercial leases,…
Added 2 hours ago
NH
MEDICAL LABORATORY ASSISTANT II
Northern Health - BC
Kitimat, BC
- Full-time
Under the supervision of the Chief Technologist or designate, the Laboratory Assistant performs specimen collection, preparation and testing, and performs related clerical and other…
Added 2 hours ago
SA
REPOST-FAC – 26-27-066 - Floater Caretaker 2 (FLOAT)
St Albert Public School Division
St. Albert, AB
- Full-time
Hours will be : Hours for this position will be decided upon by the Assistant Manager of Facilities Services.
Added 2 hours ago
TC
Restaurant Management | General Manager | Assistant General Manager
The Canadian Brewhouse
Oakville, ON
- Full-time
Monitor and troubleshoot building maintenance
Added 2 hours ago
MC
Building Assistant Superintendent
Medallion Corporation
Toronto, ON
- Full-time
The Assistant Superintendent is responsible for the daily maintenance, cleanliness, and smooth operation of the building while supporting the Property Manager and Superintendent.
Added 2 hours ago
GO
Maintenance Assistant
Government of Manitoba
Headingley, MB
- Full-time
Must possess and maintain a satisfactory Criminal Record Check · Must possess a valid Class 5 Drivers Licence and be able to work in other locations within the Division as needed
Added 2 hours ago
ZH
Accounting Assistant
ZML Holdings Group Corporation
Vancouver, BC
- Full-time
Role Description The Accounting Assistant is a full-time, on-site role based in Vancouver, BC. This position supports daily accounting operations, including recording transactions,…
Added 2 hours ago
AL
Clinical Sleep Assistant
Air Liquide
Moncton, NB
- Full-time
R10104932 Clinical Sleep Assistant (Open)


Added 2 hours ago
AL
Clinical Assistant
Air Liquide
Qualicum, BC
- Full-time
R10104759 Clinical Assistant (Open)


Added 2 hours ago
AL
Clinical Assistant
Air Liquide
London, ON
- Full-time
R10104630 Clinical Assistant (Open)


Added 2 hours ago
AL
Clinical Sleep Assistant
Air Liquide
Carbonear, NL
- Full-time
R10104636 Clinical Sleep Assistant (Open)


Added 2 hours ago
AL
Clinical Assistant
Air Liquide
Victoria, BC
- Full-time
R10104762 Clinical Assistant (Open)


Added 3 hours ago
SA
Occupational Therapy Assistant – Allied Health – Temporary Part Time
Sault Area Hospital
Sault Ste. Marie, ON
- Part-time
Physiotherapy/Occupational Therapy Assistant Diploma
Added 3 hours ago
NH
MEDICAL LABORATORY ASSISTANT II
Northern Health - BC
Fort Nelson 2, BC
- Full-time
…general supervision of Manager or designate, the Laboratory Assistant performs specimen collection, preparation and testing, and performs related clerical and other laboratory support…
Added 3 hours ago
WP
Physiotherapist/Resident Physiotherapist, Regular Full-Time, Rehabilitation Department
West Parry Sound Health Centre
Parry Sound, ON
- Full-time
Demonstrated commitment to continuing education and maintenance of high professional standards;
Added 3 hours ago
LC
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Hamilton, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Black Diamond, AB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 3 hours ago
DT
Assistant Manager II
Dollar Tree Stores
Okotoks, AB
- Full-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 3 hours ago
DT
Assistant Manager II
Dollar Tree Stores
Okotoks, AB
- Full-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:

University of Ottawa

Academic Assistant

Ottawa, ON, Canada
Social Sciences Building, Canada

Apply on uottawa.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Pay: $62,027.00 - $78,349.00About the Faculty of Social SciencesThe FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French.
Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

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Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Academic Administration

# of Open Positions:

Faculty/Service - Department:

Operations_Department of Criminology

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/10/05

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/16

Hours per week:

Salary Grade:

SSUO Grade 07

Salary Range:

$62,027.00 - $78,349.00About the Faculty of Social SciencesThe FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Position purpose :

Greets and informs students regarding graduate programs, regulations and procedures. Performs a variety academic and administrative activities in compliance with the regulations and procedures of the academic unit, the Faculty and the University. Provides a courteous and prompt service that promotes a positive image of the University of Ottawa to internal and external clients, thereby contributing to the university experience. This position may be assigned to different units to help fill temporary vacancies.

In this role, your main responsibilities will include :

Reception services: Provides front line services to students, professors and external parties. Identifies students' needs in order to inform prospective students regarding programs of study and various university processes and services. Informs students and professors about academic and administrative procedures and regulations. Responsible for the unit's generic email box and Talisma account.
Academic progression: Analyzes academic records, service requests, course selection changes and cancellations. Enrolls graduate students, if needed. Informs students about the comprehensive examination process, thesis project, dissertations, theses and other service requests. Verifies the entry of final course grades and approves them, coordinates teaching and course evaluations, special bookings and, if necessary, schedule modifications.
Theses: Informs students regarding the procedures and regulations for submitting their thesis for evaluation. Coordinates the evaluation and defense process for graduate students. Coordinates the creation of sponsored accounts for external examiners, communications with the thesis committee and the receipt of thesis evaluation reports. Organizes the thesis defense.
Coordination of deferred examinations: Receives and processes all requests for deferred exams. Coordinates the deferred exam process.
HR operations: Participates in the recruitment and staffing process of regular and part-time faculty members in accordance with the provisions of the APUO and APTPUO collective agreements. Prepares postings, offers and contracts for part-time professors.
Management of teaching assistantship and obligations: Participates in the recruitment and staffing process for assistantships by preparing postings, offers and contracts in accordance with the provisions of the collective agreement SCFP.
Financial resources: Prepares reimbursement requests, invoice payment requests, and places supply orders.
Unit outreach: Provides support for the preparation of activities, such as conferences and seminars, by ensuring the necessary logistics. Updates the unit's website in compliance with accessibility standards.

What you will bring :

Knowledge of administration normally acquired through post-secondary studies or equivalent experience.
Minimum of two (2) years of demonstrated experience in a similar role.
Experience in frontline client services.
Knowledge of University structure and regulations.
Experience in the interpretation, explanation and application of regulations and procedures.
Experience analyzing files and procedures.
Experience using computerized systems: word processing, database, spreadsheet, e-mail, Internet, web content management as well as academic and financial systems.
Ability to produce high quality work and meet tight deadlines.
Experience in bilingual administrative writing.
Experience working under pressure and organizing work.
Strong interpersonal and communication skills.

Bilingualism: French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Apply on uottawa.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Academic Assistant provides front-line reception services and manages academic progression, including enrollment, thesis defense coordination, and deferred examination processing. Additionally, the role supports HR operations for faculty and teaching assistant recruitment while managing financial requests and unit outreach activities.

Requirements

Candidates must possess post-secondary education in administration or equivalent experience, along with at least two years of experience in a similar role. Proficiency in both English and French at a Low Advanced level is mandatory, as is experience with computerized systems and regulatory interpretation.

Skills

Administrative support
Client services
Academic records management
Data entry
Communication skills
Interpersonal skills
Bilingualism
File analysis
Database management
Spreadsheet software
Web content management
Recruitment support
Contract preparation
Financial administration
Logistics coordination
Time management

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
Student Services
Graduate Programs
University Regulations
Talisma
Thesis Defense
HR Operations
Collective Agreements
APUO
APTPUO
SCFP
Financial Reimbursement
Website Maintenance
Accessibility Standards
Bilingualism
Client Service Orientation
Data Analysis
Office Administration
Recruitment
Staffing
Scheduling
University of Ottawa
Higher Education
Administrative Writing
Record Keeping

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