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Added 12 mins ago
EC
Sales and Solutions Coordinator
Entripy Custom Clothing
Oakville, ON
- Full-time
The Sales and Solutions Coordinator plays a critical role supporting the sales team and sits at the centre of the customer experience - managing orders from first inquiry through final…
Added 12 mins ago
RD
Parks Volunteer and Outreach Coordinator
Regional District of Nanaimo
Parksville, BC
- $42.09 to $44.3 CAD / hour
- Full-time
The Regional District of Nanaimo is seeking a permanent full-time Parks Volunteer and Outreach Coordinator in the Parks Services department.
Added 12 mins ago
TI
PRO, Program Coordinator
Touchstone Institute
Toronto, ON
- Contract
Reporting to the Manager of PRO, the Program Coordinator plays a key role in developing and coordinating PRO program operations from candidate intake, selection and assessment. The Program…
Added 12 mins ago
FH
Registered Nurse, Emergency - Specialty Qualified - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 12 mins ago
FH
Registered Nurse, Transition Line - Intensive Care Unit - Royal Columbian Hospital
Fraser Health
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- Part-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 41 mins ago
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Executive Operations Coordinator
RZOLV Technologies Inc.
Vancouver, BC
- Full-time
…and we are looking for an exceptional Executive Operations Coordinator to help keep our leadership team organized, prepared and moving…
Added 41 mins ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
As an RFP Coordinator, you will lead the end-to-end response process for Requests for Proposals (RFPs), ensuring submissions are accurate, compliant, and delivered on time. This role…
Added 42 mins ago
TR
Coordinator, Marketing and Content
Tricon Residential
Toronto, ON
- Full-time
The Coordinator, Marketing and Content brings Tricon’s brand and communities to life through compelling photo, video and social content. From resident experiences and community programming…
Added 1 hour ago
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Senior QC Coordinator F/H
VINCI
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- Full-time
Oversee the implementation of the regulations, contract requirements and the project’s integrated management system on the site according to internal procedures;
Added 1 hour ago
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- Full-time
The Coordinator, Marketing and Content brings Tricon’s brand and communities to life through compelling photo, video and social content. From resident experiences and community programming…
Added 1 hour ago
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Coordinator, Corporate Records
City of Medicine Hat
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- Full-time
Join the City of Medicine Hat as a Coordinator, Corporate Records
Added 1 hour ago
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TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
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Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 1 hour ago
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Project Coordinator
Insight Global
Calgary, AB · Greater Calgary Metropolitan Area
- Contract
Insight Global is looking for a Project Coordinator to join one of our clients in the commercial construction industry. This individual will support the successful delivery of commercial…
Added 1 hour ago
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Gestionnaire des opérations d’affaires - Évaluation et services-conseils, Canada | Business Operations Manager, Canada Valuation & Advisory
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Montreal, QC
- Full-time
…Regional Coordinators, Regional Administrators, Billers, and Project Administration Coordinators. It will also interact with Newmark Corporate Operations, Accounting, Human Resources,…
Added 2 hours ago
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- Full-time
Under the authority of the coordinator of the IT Services, the incumbent ensures the development, support, and facilitation of this project intended for the administrative staff of the…
Added 2 hours ago
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Added 2 hours ago
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RBC
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5+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Added 2 hours ago
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University of Saskatchewan
Saskatoon, SK
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Added 2 hours ago
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Elevation Project - Coordinator
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Added 2 hours ago
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Added 2 hours ago
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Training & Development Coordinator
TTM Technologies
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We are looking for an experienced and highly organized Training Coordinator to support the coordination, development, delivery, and continuous improvement of employee training and…
Added 2 hours ago
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Senior Operations Analyst
TD
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- Full-time
· Act as conduit/coordinator/facilitator bringing in appropriate partners/expertise on key initiatives
Added 2 hours ago
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Registered Nurse, Emergency - Specialty Qualified - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $41.42 to $59.52 CAD / hour
- Full-time
Join us on an exciting project and make history. The Royal Columbian Hospital Redevelopment Project (RCHRP) is a multi-year, multi-phase project to increase the hospital's capacity, beds,…
Added 2 hours ago
MB
COORDONNATEUR(TRICE) DU DÉVELOPPEMENT DE PRODUITS (Business Development Coordinator)
MADE BY GATHER
Montreal, QC
- Full-time
The Product Development Coordinator supports the Product Development team by managing day-to-day coordination and ensuring key information, documents, and samples are properly maintained.…
Added 2 hours ago
A
Project Coordinator
Ameresco
AB · Canada - Alberta - Edmonton
- Full-time
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University of Ottawa

Administrative Assistant

Ottawa, ON, Canada
Social Sciences Building, Canada

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Job details

Pay: $56,858.00 - $71,822.00About the Faculty of Social SciencesThe FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French.
Job type: Full-time
Apply by: Oct 16, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

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Posting Reason:

Temporary replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

Job Family:

Administrative Support

# of Open Positions:

Faculty/Service - Department:

Centre on Public Management and Policy_Administration

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/10/05

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/16

Hours per week:

Salary Grade:

SSUO Grade 06

Salary Range:

$56,858.00 - $71,822.00About the Faculty of Social SciencesThe FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Position Purpose

The purpose of this position is to provide administrative and logistical support essential to the Centre on Public Management and Policy’s (the Centre’s) activities, programs and events.

In this role, your main responsibilities will include :

Event coordination: Coordinates logistics for the activities, programs, alumni and general events, including registration process. Coordinates communication to participants about upcoming programs. Organizes evaluations of the Centre’s programs by updating forms, compiling results and presenting them to management. Maintains a calendar of the Centre’s events; receives and schedules events in the public calendar. .
Technical support: Provides immediate support during classroom and video/audio conference malfunctions by troubleshooting the issue and finding a solution. Ensures proper connect of the program rooms and individual users for hybrid learning sessions.
Financial Activities: Assists in the operations related to financial accounts, by preparing invoices for the courses offered and ensuring a follow up. Ensures that funds are deposited in accordance with University and Faculty policy and procedures. Acts as a backup to the Administrative coordinator in the preparation of financial and other administrative documents.
Travel coordination: Coordinates and completes the various requests for advances and reimbursements of travel expenses for the Certificate Programs and short course offerings. Calculates and verifies all receipts received and ensures that the requests respect University and Faculty policies and procedures. Organizes all administrative support for assigned study tours planned for the Certificate Programs or Short Courses, and accompanies groups to provide logistical support where appropriate.
Contract coordination: Updates proposals approved by the Manager for submissions to external clients, and communicates with instructors based on availability and costs. Responsible for the coordination of contracts (honorariums and professional fees) and ensures that all relevant policies, procedure and laws are respected. Ensures the control of all written agreements with course instructors and staff. Processes expenditures and disbursements in accordance with the written agreements.
Marketing and Publications: Updates the website regularly and makes changes as requested. Sends out newsletter to alumni on current offerings for the Centre, ensuring a current and accurate list of recipients. Proofreads materials in advance of distribution and adjusts format as required.
Administrative support: Offers an administrative and reception support to the Centre in an efficient and professional manner. Responds to all queries through e-mail, telephone, etc. by ensuring that clients are directed to the appropriate individuals. Corresponds with appropriate person when physical resources need attention.
Information coordination: Maintains a database with all relevant course materials for participants. Maintains a database in order to track students and alumni to the certificate programs, participants in short courses, potential clients and instructors. Produces reports and materials for the programs as required.

What you will bring :

Postsecondary education in administration or an equivalent combination of education and work experience.
Minimum of two (2) years of demonstrated experience in a similar role.
Experience in applying policies, procedures and methods.
Experience in event planning and organization.
Excellent communication skills.
Demonstrated ability to respect diversity and use inclusive behavior, responding with sensitivity and self-awareness to the unique needs of clients and staff, including visible and non-visible dimensions of diversity.
Excellent organizational skills and ability to establish priorities.
Demonstrated ability for creativity.
Ability to work independently.
Experience in dealing with confidential information. Ability to ensure the protection of confidential information.
Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and email.
Knowledge of technology related to hybrid classroom technology (would be an asset)
Ability and willingness to work on a flexible schedule on a regular basis and to travel on occasion.
Bilingualism – French and English (spoken and written)

Bilingualism: French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Apply About employer

More about this job

Responsibilities

The position provides administrative and logistical support for the Centre on Public Management and Policy, including event coordination, financial operations, and technical support for hybrid learning. The role also involves managing contracts, updating website content, and maintaining databases for students and instructors.

Requirements

Candidates must have postsecondary education in administration and at least two years of relevant experience. Proficiency in both English and French at a Low Advanced level is required, along with strong organizational and communication skills.

Skills

Event coordination
Administrative support
Financial administration
Technical support
Database management
Communication skills
Organizational skills
Bilingualism
Customer service
Travel coordination
Contract coordination
Proofreading
Problem solving
Time management
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Event Coordination
Financial Accounts
Hybrid Learning
Database Management
Contract Coordination
Travel Reimbursement
Bilingual
University of Ottawa
Public Management
Policy
Logistics
Customer Service
Office Administration
Technical Support
Newsletter
Proofreading
Invoicing
Stakeholder Management
Records Management

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