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Added 24 mins ago
Plant Manager-Manufacturing
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$150,000 to $190,000 CAD / year
Full-time
Operational judgment. You make calls on safety, quality, cost, and delivery grounded in data, and hold the line under pressure.
Added 24 mins ago
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Full-time
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Added 24 mins ago
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$38 to $50 CAD / hour
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University of Ottawa

Intermediate Administrator, Human Resources Operations

Ottawa, ON, Canada
Fauteux Hall, Canada

Pay: $62 027,00 - $78 349,00About the Common Law Section of the Faculty of Law Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields.
Job type: Full-time
Apply by: Oct 2, 2026
Experience: Minimum 2 years of demonstrated experience in a similar role
Posting language: English
Posted: Sep 22, 2026

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Original job description

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Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Human Resources Operations

# of Open Positions:

Faculty/Service - Department:

Administration, Common Law Section

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/09/22

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/02

Hours per week:

Salary Grade:

SSUO Grade 07

Salary Range:

$62 027,00 - $78 349,00About the Common Law Section of the Faculty of Law
Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French, and our faculty is one of the most accomplished in the country. We are an engaged Faculty, and we have a strong culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada. We are leaders -- leaders in research, leaders in the profession and leaders in our community. On any given day, members of our faculty may be seen testifying before a Parliamentary committee, providing expert commentary in the media, or contributing to public policy debates on the issues of the day. We are the most-cited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to, and interaction with, the highest judges in the land to help foster an inclusive and high-quality student experience.

Position Purpose

Perform a variety of activities to support the human resources and payroll operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

In this role, your responsibilities will include:

Payroll: Coordinate the payroll process for various employee groups within the sector, monitor payroll workflow, track daily activities, monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process. Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee’s pay. Verify payroll reports for accuracy and liaise with central Payroll service to reconcile any inconsistencies. Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.

Human resources: Prepare and submit all forms and documentation necessary for the generation of contracts to ensure the continuity in the employee’s pay. Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration. Coordinate the process for the Work Study program (from posting to cost recovery) to support operational needs of the sector. Provide guidance to managers to facilitate onboarding and develop tools for effective management of work-study hours.

Leave management: Act as resource-person for the sector on inquiries related to the use of the employee leave management system and collaborate with subject matter experts in central Human Resources to resolve any problems. May act as 2nd level approver for leave requests to ensure compliance with current policies.

Information and client service: Provide information to internal clients on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.

Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.

Reporting: Provide various simple- to moderately-complex reports on a scheduled as well as ad-hoc basis concerning payroll, leave, and human resources-related data to support ongoing operations and strategic planning.

Documentation: Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.

What you will bring:

Essential Qualifications

Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience

Minimum 2 years of demonstrated experience in a similar role

Other Qualifications

Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail

Experience in interpreting, explaining and applying policies and regulations

Experience in a human resources environment

Experience with and understanding of payroll principles

Experience in producing reports

Ability to produce high quality work under pressure while meeting strict deadlines

Strong interpersonal and communication skills

Strong organizational skills

Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Apply About employer

More about this job

Responsibilities

The incumbent will coordinate payroll processes, manage employee records, and ensure compliance with human resources policies. They will also provide administrative support, generate reports, and assist with the Work Study program.

Requirements

Candidates must have postsecondary education in a related discipline and at least two years of experience in a similar role. Proficiency in both English and French is required, along with strong organizational and communication skills.

Skills

Payroll administration
Human resources operations
Records management
Policy compliance
Data reporting
Client service
Administrative support
Office equipment maintenance
Communication skills
Organizational skills
Bilingualism
Financial systems
Spreadsheets
Databases

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Payroll
Administration
Compliance
Records Management
Reporting
Work Study Program
Policy Interpretation
Client Service
Data Entry
Financial Systems
Spreadsheets
Databases
Bilingualism
Higher Education
Office Administration

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