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Added 2 hours ago
Alumni Coordinator – Events and Marketing
University of Victoria
Victoria, BC
Full-time
The Alumni Coordinator – Events and Marketing plays a key role in the implementation of strategic Alumni Relations programming through the coordination of event and communications…
Added 2 hours ago
Volunteer Management Coordinator
Volunteer Success
Victoria, BC
Internship
The Volunteer Management Coordinator is responsible for coordinating the sourcing and tracking of volunteers with some onboarding and retention tasks for Surfrider South Vancouver Island,…
Added 5 hours ago
Coordinator, Consumer Marketing
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
Toronto Rock Lacrosse Inc. is seeking a Coordinator, Consumer Marketing to join our dynamic Business Operations team. The Toronto Rock Group, headquartered in Oakville, Ontario, includes…
Added 6 hours ago
Marketing Coordinator
Pivotree
Canada
Full-time
We’re hiring a Marketing Coordinator to keep the details of our marketing operation clean, current, and moving. This is a junior role with lots of room to grow: you’ll build a broad…
Added 10 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Maintain the program’s web presence, including website content, research news and individual study page
Added 12 hours ago
Coordonnateur(trice), campagnes marketing
EXFO
Quebec, QC
Full-time
…fabricants d’équipements réseau et fournisseurs de services Web à travers le…
Added 21 hours ago
Automotive Technical Coordinator - 24 Month Contract/Acting
Toyota Motor Corporation
Kamloops, BC · Toyota Canada Inc - Head Office
Full-time
Toyota Canada Inc. (TCI) currently has an exciting opportunity for a passionate and driven Automotive Technical Coordinator to support our Product Quality & Service Support (PQSS) team.…
Added 22 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Maintain the program’s web presence, including website content, research news and individual study page
Added 1 day ago
Senior Global Hip Health Coordinator
The University of British Columbia
Vancouver, BC
$6,143.67 to $8,830.25 CAD / month
Full-time
The Senior Global Hip Health Coordinator is responsible for overseeing a broad range of activities to support the smooth operation and success of research lab initiatives. The Senior Global…
Added 1 day ago
Alumni Coordinator – Events and Marketing
University of Victoria
Victoria, BC
Full-time
The Alumni Coordinator – Events and Marketing plays a key role in the implementation of strategic Alumni Relations programming through the coordination of event and communications…
Added 1 day ago
Automotive Technical Coordinator - 24 Month Contract/Acting
Toyota Canada Inc.
Toronto, ON
Full-time
Toyota Canada Inc. (TCI) currently has an exciting opportunity for a passionate and driven Automotive Technical Coordinator to support our Product Quality & Service Support (PQSS) team.…
Added 1 day ago
Sales and Marketing Specialist
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
Job classification: P2043 - Project Coordinator
Added 1 day ago
Quality and Process Coordinator
Ledcor
Vancouver, BC
Full-time
Ledcor is hiring a Quality and Process Coordinator to support data quality, process improvement, and system administration within our Business & Employee Services (BES) group. Reporting to…
Added 1 day ago
Quality and Process Coordinator
Ledcor
Edmonton, AB
Full-time
Ledcor is hiring a Quality and Process Coordinator to support data quality, process improvement, and system administration within our Business & Employee Services (BES) group. Reporting to…
Added 1 day ago
Sales and Marketing Specialist
SAIT
Calgary, AB
Job classification: P2043 - Project Coordinator
Added 1 day ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions Canada
Calgary, AB
Full-time
Perform Post Goods Issue (PGI) and update web scheduler with order/delivery details as management requires.
Added 1 day ago
Senior Global Hip Health Coordinator
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital (BCCH)
$6,143.67 to $8,830.25 CAD / month
Full-time
The Senior Global Hip Health Coordinator is responsible for overseeing a broad range of activities to support the smooth operation and success of research lab initiatives. The Senior Global…
Added 1 day ago
Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
Konica Minolta Business Solutions, U.S.A., Inc.
Calgary, AB
Full-time
Perform Post Goods Issue (PGI) and update web scheduler with order/delivery details as management requires.
Added 1 day ago
Artiste d’éclairage/ Lighting Artist (Featurette)
Bardel Entertainment
Montreal, QC
$1,400 to $1,700 CAD / week
Full-time
Project matte painting on cards or geometry in Nuke
Added 1 day ago
Artiste d’éclairage/ Lighting Artist (Featurette)
Bardel Entertainment
Remote, Canada
$1,400 to $1,700 CAD / week
Remote
Project matte painting on cards or geometry in Nuke
Added 1 day ago
Category & Commercialization Coordinator - Hybrid working model
SPI Santé Sécurité / SPI Health and Safety
Blainville, QC
Carry out the various category management activities assigned to the Category & Commercialization Coordinator;
Added 1 day ago
Program Coordinator-Office & Admin Specialist Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…include coordinating task force meetings, maintaining program web content, and supporting program analytics, reporting, and outreach…
Added 2 days ago
Auditor Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…records. This includes reviewing and analyzing social media, web presence and available records and presenting identified risks. Strong analytical abilities, attention to detail, and…
Added 2 days ago
Marketing Coordinator - Capital Division
Basecamp
Calgary, AB
Up to $60,000 CAD / year
Full-time
We are looking for a full time Marketing Coordinator, Capital Division to join our growing marketing team. This is a hands on, generalist marketing role. You will be the connective tissue…
Added 2 days ago
Events and Programs Coordinator
Chartered Professional Accountants of BC
Vancouver, BC
$42,250 to $50,150 CAD / year
Full-time
…results-driven individual for the position of Events and Programs Coordinator to support CPABC member and community engagement events and seminars. We are proud and honoured to have been…

University of Ottawa

Intermediate Coordinator, Academic Program Management

Ottawa, ON, Canada
Lamoureux Hall, Canada

Pay: $62,027.00 - $78,349.00About the Faculty of Education
Job type: Full-time
Apply by: Oct 5, 2026
Experience: Minimum of 3 years’ relevant experience in administrative coordination
Posting language: English
Posted: Sep 24, 2026

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Original job description

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Posting Reason:

Temporary replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

Job Family:

Academic Program Management

# of Open Positions:

Faculty/Service - Department:

Formation à l'enseignement

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/09/24

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/05

Hours per week:

Salary Grade:

SSUO Grade 07

Salary Range:

$62,027.00 - $78,349.00About the Faculty of Education

The Faculty of Education, along with its commitment to the promotion, advancement, and dissemination of knowledge in the field of education in general, is actively involved in teacher training. Located on the unceded ancestral lands of Algonquin peoples, the Faculty of Education is proud to promote equity, diversity, and inclusion. Moreover, according to the latest QS ranking, our faculty is ranked among the top 100 in the world, and fifth in Canada, for research.

Position Purpose:

Reporting to the Senior Specialist, Academic Program Management, the incumbent is responsible for executing logistical activities related to the delivery of programs within a faculty, service or research environment, including but not limited to courses, workshops, training and events, while ensuring smooth and efficient operations and an exceptional client experience. Coordinates elements of physical and material resources, including arrangements with third-party providers and other uOttawa services. Performs routine financial transactions, routine communications and other administrative support functions related to program delivery. May be required to execute logistical activities for special projects within the scope of the overall program.

In this role, your responsibilities will include:

Program Operations: Performs a variety of operational functions related to ongoing program delivery in the context of a service, academic sector, or in a research environment. Performs routine administrative and financial functions. Executes all operational activities around program delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of program execution and implements creative solutions to ensure operational continuity. Maintains accurate records for key historical data and program metrics.
Client Service and Communications: Acts as communication liaison between program management, clients, contributors, experts and other stakeholders in order to ensure the effective sharing of critical information related to the program components under his or her area of responsibility. Ensures that accurate and clear information related to the program, deadlines, and requirements is consistently available and updated. Addresses client feedback, escalates more complex areas of concern to program management, with the goal of favouring service excellence.
Activity and Event Registration: Handles registration related to ongoing participation in program offerings. Plans and executes efficient participant registration and all related follow-up for special events. Handles other routine activities in support of the smooth execution of program events within the scope of the program.
Resource Coordination: Administers accurate inventories of resources required for program delivery. Contributes to the overall planning for all program offerings by projecting resource requirements for program cycles, including material and space requirements.
Reporting: Provides a variety of reports to management in support of program planning and continuous improvement initiatives.

What you will bring:

Post-secondary education in administration, or an acceptable combination of education and experience
Minimum of 3 years’ relevant experience in administrative coordination
Demonstrated experience in client service
Experience working in a postsecondary institution or other complex organization is an asset
Skills in the use all Microsoft Office software
Skills in the use of web content management applications is an asset
Strong organizational abilities and consistent attention to detail in a fast-paced environment
Ability to produce high quality work in an environment with multiple strict deadlines
Strong interpersonal and communication skills
Demonstrated success working in a team setting
Ability to occasionally work outside of normal office hours
Ability to occasionally travel outside of the region
Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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More about this job

Responsibilities

Coordinates the operational and logistical delivery of academic programs, courses, workshops, training, and events, including registrations, resources, routine financial tasks, and stakeholder communications. Maintains program records and metrics, resolves operational issues, and prepares reports to support planning and continuous improvement.

Requirements

Requires post-secondary education in administration or an acceptable combination of education and experience, plus at least three years of relevant administrative coordination experience and demonstrated client-service experience. Candidates should have strong organizational, communication, and teamwork skills, proficiency with Microsoft Office, and spoken and written French and English; experience in a postsecondary institution or complex organization is an asset.

Skills

Administrative Coordination
Program Operations
Client Service
Event Registration
Resource Coordination
Financial Administration
Reporting
Microsoft Office
Web Content Management
Organization
Attention to Detail
Communication
Teamwork
Planning
Bilingual Communication
Problem-Solving

Visa sponsorship

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Keywords

Academic Program Management
Program Delivery
Administrative Coordination
Operational Coordination
Client Service
Event Planning
Participant Registration
Resource Planning
Inventory Management
Financial Transactions
Budget Management
Stakeholder Communications
Program Metrics
Reporting
Continuous Improvement
Microsoft Office
Web Content Management
Postsecondary Education
French
English
Teamwork
Planning
Attention to Detail
Problem-Solving

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