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Added 13 mins ago
C
Client Engagement Associate - Part-time (15 hours/week)
CIBC
St. Stephen, NB
- Part-time
…leveraging your knowledge of financial services products to support clients with their everyday banking needs. As a Client Engagement Associate, you'll be the first line of support -…
Added 43 mins ago
R
Banking Advisor
RBC
Placentia, NL
- Full-time
…on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to creating meaningful and memorable client experiences to drive client…
Added 43 mins ago
JA
Technical Specialist, Senior - Vital Software
JR Automation
Toronto, ON
- Full-time
The Senior Software Technical Specialist leads the design, development, integration, and testing of complex operationally critical and safety-critical software systems within the railway…
Added 43 mins ago
JA
System Design Specialist, Intermediate
JR Automation
Toronto, ON
- Full-time
The System Design Specialist, Intermediate will perform system design, signaling design, analysis, modelling, and simulation activities to specify Communication-Based Train Control (CBTC)…
Added 43 mins ago
JA
Software Analyst
JR Automation
Toronto, ON
- Full-time
…under the guidance of a Senior Software Analyst or Technical Specialist, the incumbent develops expertise in one or more subsystem functional areas and supports the delivery of high-quality…
Added 43 mins ago
P
System Configuration Specialist / Spécialiste en configuration de systèmes (CS004)
Potenco
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Reporting to the Regional Installation Manager, the System Configuration Specialist plays a key role in supporting Our Client's operations by configuring, troubleshooting, and maintaining…
Added 58 mins ago
M
Senior IT Procurement Specialist
Medavie
Moncton, NB · NB · NL · NS · ON · PE · MBC NB Head Office Moncton
- Full-time
Medavie is maturing our information technology procurement practice and is seeking an IT Procurement Specialist who is passionate about enterprise technology strategic sourcing and…
Added 59 mins ago
JA
SAP Senior Functional Specialist FICO/PS
JR Automation
Toronto, ON
- Full-time
This Information Systems position is responsible for planning, project management, coordination and functional support of all HR Canada domains primarily, in the area of SAP Financial and…
Added 1 hour ago
C
Client Engagement Associate
CIBC
Toronto, ON
- Part-time
…leveraging your knowledge of financial services products to support clients with their everyday banking needs. As a Client Engagement Associate, you'll be the first line of support -…
Added 1 hour ago
B
AI Engineering Specialist
BlackBerry
Toronto, ON · Waterloo, ON
- Full-time
BlackBerry IT is investing in practical, secure AI to make every employee more capable. We're hiring an AI Engineering Specialist to sit at the intersection of the business and our AI…
Added 1 hour ago
LC
Billing Support Specialist
Lightspeed Commerce, Inc.
Remote, Canada
- Full-time
- Remote
Lightspeed is seeking a full-time, customer-centric, and detail-oriented professional to join the team as a Billing Support Specialist in our Montreal office. Reporting to the Global…
Added 1 hour ago
Application Specialist
Price Industries Limited
Winnipeg, MB
Applications Engineering Specialist – Antec Controls
Added 1 hour ago
CC
Senior Ecommerce Specialist
Cheil Canada
Mississauga, ON
- $60,000 to $65,000 CAD / year
- Contract
Cheil Canada is seeking a Senior Specialist to join our E-Commerce team. The e-Commerce Senior Specialist is responsible for operating Samsung.com e-Commerce channel. This includes planning…
Added 2 hours ago
AR
Help Desk Specialist
Atlas-Apex Roofing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $70,000 to $80,000 CAD / year
- Full-time
The Help Desk Specialist is a full-time, on-site role based in Toronto, ON, providing first-level technical support to internal users across multiple branches. Responsibilities include…
Added 2 hours ago
GT
Specialist, Supplier Relationship Management
Greater Toronto Airports Authority
Toronto, ON
- Full-time
As a Specialist, Supplier Relationship Management, you will:
Added 3 hours ago
C
Automotive Consumer Affairs Specialist - Tier 3 (On-Site)
Concentrix
Chatham-Kent, ON · Chatham, ON
- Full-time
As an Automotive Consumer Affairs Specialist - Tier 3, you’ll join an organically diverse team from around the globe where all members contribute to and support each other’s success and…
Added 3 hours ago
WT
Specialist, Counterparty Credit Risk
Wealthsimple Technologies
Remote, Canada
- $69,600 to $87,000 CAD / year
- Full-time
- Remote
AI in Hiring: We may use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools…
Added 3 hours ago
RM
Payroll Specialist
Regional Municipality of Peel
Canada
- Other
As part of our Human Resources team, the Payroll Specialist plays a critical role in ensuring employees are paid accurately and on time so they can focus on delivering essential services to…
Added 3 hours ago
CO
Job ID #32295: Manager, Cybersecurity
City of Hamilton
Hamilton, ON
- Full-time
…and technical owners, covering identity, networks, endpoints, applications, cloud services and information…
Added 6 hours ago
AH
Senior Advisor
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…Manager, you'll help develop & advance programs, & practices that support PHS. Your work will include: Partnering with leaders, People Experience teams, WHS & other stakeholders to…
Added 9 hours ago
HM
Pediatrics
Health Match BC
Chilliwack, BC
- Full-time
Applications from new graduates would be welcome and mentoring over two years would be provided to those applicants. Job share applications are welcome. The post holders would be based…
Added 10 hours ago
SE
network technical specialist
Sherwood Electromotion Inc.
Concord, ON
- Full-time
Added 12 hours ago
UO
Intermediate Coordinator, Academic Program Management
University of Ottawa
Ottawa, ON · Lamoureux Hall
- Full-time
Reporting to the Senior Specialist of Academic Program Management, responsible for executing logistical activities related to the delivery of programs within a faculty, service or research…
Added 12 hours ago
UO
Intermediate Administrative Assistant, Dean's Office
University of Ottawa
Ottawa, ON · Lamoureux Hall
- Full-time
Reporting to the Intermediate Specialist of Academic Human Resources, the incumbent provides administrative support to the faculty’s departmental chair to ensure smooth office operations…
Added 12 hours ago
TU
Custodial Workload & Training Specialist
The University of British Columbia
Vancouver, BC
- $5,984 to $6,422 CAD / month
- Full-time
Note: Applications will be accepted until 11:59 PM on the Posting End Date.

University of Ottawa

Intermediate Coordinator, Academic Program Management

Ottawa, ON, Canada
Lamoureux Hall, Canada

$62,027.00 - $78,349.00About the Faculty of Education · Full-time

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Job details

Pay: $62,027.00 - $78,349.00About the Faculty of Education
Job type: Full-time
Apply by: Nov 9, 2026
Experience: Minimum of 3 years’ relevant experience in administrative coordination
Posting language: English
Posted: Oct 29, 2026

Original job description

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Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Academic Program Management

# of Open Positions:

Faculty/Service - Department:

Teacher Ed_B.A._DLS - Programs

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/10/29

Applications must be received BEFORE (YYYY/MM/DD):

2026/11/09

Hours per week:

Salary Grade:

SSUO Grade 07

Salary Range:

$62,027.00 - $78,349.00About the Faculty of Education

The Faculty of Education, along with its commitment to the promotion, advancement, and dissemination of knowledge in the field of education in general, is actively involved in teacher training. Located on the unceded ancestral lands of Algonquin peoples, the Faculty of Education is proud to promote equity, diversity, and inclusion. Moreover, according to the latest QS ranking, our faculty is ranked among the top 100 in the world, and fifth in Canada, for research.

Position Purpose

Reporting to the Senior Specialist of Academic Program Management, responsible for executing logistical activities related to the delivery of programs within a faculty, service or research environment, including but not limited to courses, workshops, training and events, while ensuring smooth and efficient operations and an exceptional client experience. Coordinates elements of physical and material resources, including arrangements with third-party providers and other uOttawa services. Performs routine financial transactions, routine communications and other administrative support functions related to program delivery. May be required to execute logistical activities for special projects within the scope of the overall program.

In this job, your responsibilities will include:

Program Operations: Performs a variety of operational functions related to ongoing program delivery in the context of a service, academic sector, or in a research environment. Performs routine administrative and financial functions. Executes all operational activities around program delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of program execution and implements creative solutions to ensure operational continuity. Maintains accurate records for key historical data and program metrics.
Client Service and Communications: Acts as communication liaison between program management, clients, contributors, experts and other stakeholders in order to ensure the effective sharing of critical information related to the program components under his or her area of responsibility. Ensures that accurate and clear information related to the program, deadlines, and requirements is consistently available and updated. Addresses client feedback, escalates more complex areas of concern to program management, with the goal of favouring service excellence.
Activity and Event Registration: Handles registration related to ongoing participation in program offerings. Plans and executes efficient participant registration and all related follow-up for special events. Handles other routine activities in support of the smooth execution of program events within the scope of the program.
Resource Coordination: Administers accurate inventories of resources required for program delivery. Contributes to the overall planning for all program offerings by projecting resource requirements for program cycles, including material and space requirements.
Reporting: Provides a variety of reports to management in support of program planning and continuous improvement initiatives.

What you will bring:

Post-secondary education in administration, or an acceptable combination of education and experience
Minimum of 3 years’ relevant experience in administrative coordination
Demonstrated experience in client service
Experience working in a postsecondary institution or other complex organization is an asset
Skills in the use all Microsoft Office software
Skills in the use of web content management applications is an asset
Strong organizational abilities and consistent attention to detail in a fast-paced environment
Ability to produce high quality work in an environment with multiple strict deadlines
Strong interpersonal and communication skills
Demonstrated success working in a team setting
Ability to occasionally work outside of normal office hours
Ability to occasionally travel outside of the region
Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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More about this job

Responsibilities

The coordinator is responsible for executing logistical activities for academic programs, including course delivery, event registration, and resource management. They also perform routine financial and administrative tasks while acting as a communication liaison for stakeholders.

Requirements

Candidates must have post-secondary education in administration and at least three years of relevant experience in administrative coordination. Proficiency in both English and French is required, along with strong organizational and client service skills.

Skills

Administrative coordination
Client service
Microsoft Office
Web content management
Organizational skills
Attention to detail
Communication skills
Teamwork
Financial transactions
Event planning
Inventory management
Reporting
Bilingualism

Visa sponsorship

Not detected in the job text

Keywords

Academic Program Management
Administrative Coordination
Client Service
Microsoft Office
Web Content Management
Financial Transactions
Event Registration
Inventory Management
Reporting
Bilingualism
Higher Education
Logistics
Stakeholder Communication
Teacher Education
Operational Support

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