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Added 4 mins ago
HH
Moncton Administrative Services Coordinator (1077) PCN 1004789
Horizon Health Network
Moncton, NB · Greater Moncton Metropolitan Area
- Full-time
High school graduation plus additional Office Administration program/course of over one and up to two years or equivalent.
Added 4 mins ago
BU
Lab Demonstrator COSC 2P11 Winter D3-1
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 4 mins ago
BU
Lab Demonstrator COSC 1P03 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 4 mins ago
BU
Lab Demonstrator COSC 1P02 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 18 mins ago
Administrative Coordinator, Academic Reviews
University of Toronto
Toronto, ON
As Administrative Coordinator, Academic Reviews, you will be responsible for coordinating cyclical reviews for units and programs across the faculty and serving as a key administrative…
Added 1 hour ago
KE
RMA Coordinator
Kontron Europe
Boisbriand, QC
- Full-time
Do you want to be at the heart of Operations and Sales? Join Kontron Canada as an RMA Coordinator.
Added 3 hours ago
LC
Associate Faculty - Clinical Nursing
Lambton College
Sarnia, ON
- Part-time
Computer literacy, including experience with Microsoft Office programs, Brightspace (D2L) or other learning management systems, and clinical documentation programs such as CompTracker.
Added 6 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 6 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 6 hours ago
Priority Issues Coordinator
Government of Alberta
AB
Reporting to the Executive Advisor in the Assistant Deputy Minister’s Office, the Priority Issues Coordinator is a central liaison across the Water and Circular Economy Division. The…
Added 7 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Knowledge of Microsoft Office (Word, Excel, Power Point and Outlook),
Added 7 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Orthopaedic Trauma research / Department of Orthopaedic Surgery / Surgical and Interventional Sciences Program
Added 7 hours ago
SB
Channel Marketing Coordinator
Stanley Black & Decker, Inc.
Mississauga, ON
- Full-time
As a Channel Marketing Coordinator, you will be part of a dedicated team based in Mississauga, Ontario and reporting to the Category Manager. This is an entry-level role designed to build…
Added 8 hours ago
DG
Culinary Operations Supervisor
Dexterra Group
Surrey, BC
- Full-time
Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 8 hours ago
UO
Senior Specialist, Academic Administration
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Responsible for developing programs and services at the faculty level related to maintaining high student satisfaction and favoring student retention. Plans benchmarking activities for…
Added 8 hours ago
Coordinator Global Learning Opportunities
University of Guelph
Guelph, ON
The Coordinator provides front-line advising and support to students exploring or participating in study abroad and exchange opportunities, helping students navigate program options,…
Added 10 hours ago
SH
Food Coordinator - 4.0 hours per day
Sisler High School
Winnipeg, MB
- Part-time
Under the direction of the Principal and/or designate and the divisional Nutrition Program Coordinator, the food coordinator is responsible for implementing the school's nutrition…
Added 11 hours ago
Production & Operations Coordinator
Marwood Ltd.
NS · Brookfield, Nova Scotia
of our business! This hybrid role combines office-based coordination and hands-on, boots-on-the-ground responsibilities with a focus on our Timber Program.
Added 11 hours ago
LW
Program Coordinator
LakeCity Works
NS · Dartmouth, Nova Scotia
- Full-time
The Program Coordinator is a dynamic, adaptable self-starter with exemplary interpersonal skills and a commitment to supporting people living with mental illness and other barriers to…
Added 11 hours ago
A
Operational Excellence Manager
Ardene
Laval, QC
- Full-time
Manage a team of 3 OPS members, including the Operational Coordinator, Operational Specialist, and Project Lead, overseeing all projects, tasks, and initiatives associated with the Store…
Added 11 hours ago
Career Education and Co-op Program Coordinator, College of Engineering
University of Saskatchewan
Saskatoon, SK
The career education and co-op programming coordinator oversees the centre and leads the development, evaluation, revision, and delivery of co-operative program courses and career-related…
Added 11 hours ago
Well-Being Coordinator, College of Law
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Saskatoon, SK
Primary Purpose: The well-being coordinator designs and delivers programming that supports the personal well-being and professional development of law students including both JD and…
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BV
Academic Quality Assurance Specialist
Bow Valley College
Calgary, AB
- Full-time
Working closely with the Office of the Vice President Academic, Deans, Directors, Associate Deans, Program Chairs, and government representatives, the AQA Specialist leads institutional…
Added 11 hours ago
FO
Coordinator, Effectiveness and Learning Systems
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
As the Federation of Canadian Municipalities’ flagship program and backed by a $2.4 billion endowment from the Government of Canada, GMF helps Canadian municipalities, big and small, invest…
Added 11 hours ago
RM
Health, Safety & Environmental Coordinator
Russel Metals
Winnipeg, MB
- Full-time
The Health, Safety & Environmental (HSE) Coordinator is responsible for administering the Company's Health, Safety & Environmental (HSE) programs at the assigned branch location(s).…

University of Ottawa

Lead Coordinator, Program Management

Ottawa, ON, Canada
Roger Guindon Hall, Canada

$76,104.00 - $96,135.00About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. · Full-time

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Job details

Pay: $76,104.00 - $96,135.00About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada.
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

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Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

Job Family:

Program Management

# of Open Positions:

Faculty/Service - Department:

Faculty Events and Program Management

Campus:

Roger Guindon Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/10/08

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/19

Hours per week:

Salary Grade:

SSUO Grade 09

Salary Range:

$76,104.00 - $96,135.00About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

Using a wide range of tools, techniques, and skills, the Lead Coordinator supports the planning, administration, coordination, and evaluation of projects and initiatives for the Office of Strategic Planning and Implementation at the Faculty of Medicine. The role contributes to project objectives and stakeholder collaboration by conducting research, supporting knowledge mobilization activities, engaging communities and partners, raising awareness of programs and services, and providing coordination, communications, reporting, and administrative support.

Specific Accountabilities:

Project Coordination: Coordinates and supports the planning, development, administration, and evaluation of new and existing Faculty of Medicine programs and initiatives. Maintains accurate project documentation, including but not limited to work plans, schedules, budgets, engagement plans, risk logs, and progress reports. Monitors activities and timelines, identifies and escalates risks, and supports mitigation strategies to ensure programs are developed effectively and aligned with faculty priorities and community needs. Coordinates activities and timelines with Program Managers and stakeholders to ensure project objectives and deliverables are met.
Mobilization and research: Conducts research, environmental scans, literature and jurisdictional reviews, and needs assessments to support the development, enhancement, and evaluation of Faculty of Medicine programs. Gathers, analyzes, synthesizes, and disseminates evidence, promising practices, and stakeholder feedback through reports, presentations, and knowledge-sharing activities to support program planning, decision-making, and continuous improvement.
Administrative support: Provides administrative and operational support by preparing briefing notes, reports, presentations, meeting materials, correspondence, and other documentation. Coordinates meetings, consultations, workshops, and events, and maintains project records and action logs. Tracks deliverables and follow‑up activities and performs administrative duties required to support the efficient coordination of program development initiatives.
Communications: Supports the development and implementation of communication, outreach, and engagement activities to promote awareness of Faculty of Medicine programs, initiatives, and opportunities. Builds and maintains collaborative relationships with faculty, learners, community members, partner organizations, and other stakeholders; coordinates engagement and consultation activities; facilitates information sharing; and supports the incorporation of stakeholder perspectives into program development and evaluation processes.
Quality Assurance: Supports quality assurance activities related to the development of new and existing Faculty of Medicine programs by coordinating and monitoring adherence to established program development, review, and approval processes. Works with the Senior Advisor, Program Management to ensure required documentation, consultations, approvals, milestones, and quality standards are met in accordance with Faculty and University requirements. Maintains accurate records, tracks progress against program development frameworks and timelines, identifies gaps or process issues, and supports the preparation of materials required for governance, approval, accreditation, quality assurance, and reporting purposes.
Expert advice: Provides program coordination, information, and logistical support to Program Managers, faculty members, committees, community partners, and stakeholders involved in program development initiatives. Contributes research findings, background information, stakeholder feedback, and administrative support to facilitate planning, collaboration, informed decision-making, and the advancement of Faculty of Medicine priorities.

Knowledge, Experience, Competencies, and Skills:

Essential Qualifications:

Postsecondary degree in a relevant field such as administration, social sciences, health sciences, education, or a related discipline, or an equivalent combination of education and experience.

Minimum five years of demonstrated experience in a similar role

Other Skills and Competencies:

Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment

Demonstrated ability to support all stages of project processes, including initiating, planning, executing and closure.

Ability to facilitate effective and diverse community consultations, programs, and initiatives

High level of discretion, confidentiality, and tact when handling sensitive information.

Sensitivity to issues of racism, sexism, and other forms of stigma and discrimination.

Excellent verbal and written communication skills, including experience developing communications materials, and tailoring messaging to diverse stakeholder groups.

Experience in program evaluation and/or research with demonstrated skills in qualitative and quantitative data collection, analysis and knowledge dissemination

Experience working in a postsecondary institution or other complex organization is an asset

Bilingual, French and English, spoken and written

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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More about this job

Responsibilities

The Lead Coordinator supports the planning, administration, and evaluation of projects and initiatives for the Faculty of Medicine's Office of Strategic Planning and Implementation. This role involves conducting research, facilitating stakeholder collaboration, and providing comprehensive administrative and communications support.

Requirements

Candidates must hold a postsecondary degree in a relevant field such as administration, social sciences, or health sciences. A minimum of five years of demonstrated experience in a similar role is required, along with strong organizational and communication skills.

Skills

Project coordination
Program management
Research
Data analysis
Stakeholder engagement
Communication
Administrative support
Quality assurance
Report writing
Budgeting
Risk management
Knowledge mobilization
Consultation
Strategic planning
Documentation
Bilingualism

Visa sponsorship

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Keywords

Program Management
Project Coordination
Strategic Planning
Research
Knowledge Mobilization
Stakeholder Engagement
Quality Assurance
Administrative Support
Reporting
Budgeting
Risk Logs
Environmental Scans
Literature Reviews
Needs Assessments
Governance
Accreditation
Bilingual
Higher Education
Faculty of Medicine
Data Collection
Qualitative Analysis
Quantitative Analysis
Communication Materials
Consultation
Workshops
Events
Project Documentation
Work Plans
Progress Reports
Policy

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