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Added 3 hours ago
B
Operational Technology Cybersecurity Lead
BGIS
Toronto, ON
- Full-time
Provide hands-on technical administration and configuration of cybersecurity systems supporting OT and Smart Building environments.
Added 5 hours ago
LC
Store Administrator, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Shelburne, ON
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 6 hours ago
SD
Store Administrator, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Shelburne, ON
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 10 hours ago
A
Software Development Engineer (Chip Product Security)
AMD
Markham, ON
- $125,440 to $188,160 USD / year
- Full-time
Develop code, unit test, debug, and implement requests for programs, small projects, and system changes in a custom application environment with a focus on product security.
Added 10 hours ago
SM
RQ11667 – Business Analyst – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…will support the development of a modern online Registration system for the Ontario Ministry of Environment, Conservation and Parks (MECP) Species at Risk Branch (SARB), collaborating with…
Added 10 hours ago
SM
RQ11557 – Software Developer – Front End – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
Ability to provide user and system documentation as required.
Added 11 hours ago
SM
RQ11302 – Privacy Impact Assessment (PIA) Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
…information, including, but not limited to, Internet tools, system interfaces, information security, information architecture, and data…
Added 11 hours ago
LC
Store Administrator, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Red Deer, AB
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 14 hours ago
SD
Store Administrator, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Red Deer, AB
- Part-time
Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
Added 14 hours ago
H
Senior Mechanical Engineer
HDR
Calgary, AB
- Full-time
…Mechanical Engineer may be involved in construction contract administration, site reviews on different projects, and condition assessments. The successful candidate will participate in a…
Added 14 hours ago
WF
Network Administrator, III
West Fraser
Quesnel, BC · Vancouver, BC
- Full-time
…The ideal candidate will have a strong foundation in network administration, including hands-on experience with LAN, WLAN, SD-WAN, network security, cloud and a passion for keeping up with…
Added 15 hours ago
S
Registered Nurse/Registered Psychiatric Nurse (RN/RPN), Mental Health Emergency Department - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
- Full-time
…Anti-racism Data Act and how they intersect across the health care…
Added 15 hours ago
SM
RQ11302 – Privacy Impact Assessment (PIA) Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
…information, including, but not limited to, Internet tools, system interfaces, information security, information architecture, and data…
Added 15 hours ago
SM
RQ11302 – Privacy Impact Assessment (PIA) Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
…information, including, but not limited to, Internet tools, system interfaces, information security, information architecture, and data…
Added 16 hours ago
N
Senior Product Manager
nesto
Montreal, QC
- Full-time
…CAD $80 billion in residential and commercial mortgages under administration. Trusted by many of the country's leading financial institutions, we combine over 50 years of mortgage expertise…
Added 16 hours ago
NR
Junior Accountant
Northern Roads Auto Group
Mississauga, ON
- Full-time
Receipt vehicle sale down payments and post transactions within our Dealer Management System (DMS).
Added 16 hours ago
EA
Contracts Administrator
Effortless Admin Inc.
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- Full-time
Our company is experiencing rapid growth in the benefits administration sector. We're seeking a detail-oriented Contracts Administrator who can grow with us. Initially, you'll focus on data…
Added 16 hours ago
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Senior Administrative Agent
National Bank of Canada
Victoria, BC
- Full-time
A career as a Senior Administration Agent in the Real Estate Finance team at National Bank means acting as a loan administration specialist. It is through your ability to support your…
Added 17 hours ago
WR
Nurse 2 -Home Care
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
…needs. These services include independent nursing services, administration of prescribed treatments, a leadership role within the healthcare team and facilitating coordination of client…
Added 17 hours ago
SH
General Duty Nurse (N2) - Child Health - CK3 Surgery
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…needs. These services include independent nursing services, administration of prescribed medical treatments, a leadership role within the healthcare team, and facilitating coordination of…
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Registered Psychiatric Nurse/Nurse (N2) - SMHC
Shared Health-Soins Communs
Selkirk, MB
- Full-time
…needs. These services include independent nursing services, administration of prescribed medical treatments, a leadership role within the healthcare team, and facilitating coordination of…
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General Duty Nurse (N2) - Minor Treatment Clinic
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…needs. These services include independent nursing services, administration of prescribed medical treatments, a leadership role within the healthcare team, and facilitating coordination of…
Added 17 hours ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
Develop process flows, system interaction diagrams, and current-state versus future-state assessments.
Added 17 hours ago
CO
Clerk B - Enforcement Services
City of Winnipeg
Winnipeg, MB
- Full-time
…and the Development and Inspections Division related to the administration of the City of Winnipeg Charter Act, various City of Winnipeg By-laws, the Municipal By-law Enforcement Act and…
Added 17 hours ago
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University of Ottawa

Lead Executive Assistant

Ottawa, ON, Canada
Tabaret Hall, Canada

$76,882.00 - $96,103.00 · Full-time

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Job details

Pay: $76,882.00 - $96,103.00
Job type: Full-time
Experience: Minimum 7 years of demonstrated experience in a similar role
Posting language: English
Posted: Oct 7, 2026

Original job description

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Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Administrative Support

# of Open Positions:

Faculty/Service - Department:

Chief of Staff

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/10/07

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/22

Hours per week:

Salary Grade:

Non-Union Grade NC6 - 35 hrs

Salary Range:

$76,882.00 - $96,103.00

Position Purpose

Reporting to the Chief of Staff within the Vice-President Finance and Administration Office, the incumbent will provide administrative support to senior management to ensure smooth office operations. Coordinates the planning and implementation of the senior management office’s activities and projects in order to support the attainment of the office’s strategic objectives while maintaining the highest standard of quality. Performs all duties autonomously and proactively. May be required to organize meetings, coordinate correspondence and communications, manage schedules, arrange travel and prepare documents and reports.

In this role, your responsibilities will include:

Administrative Writing: Drafts and revises documents using templates and coordinates the translation of administrative correspondence on behalf of senior management. Creates and maintains templates for outbound official communication from offices of senior management, in compliance with uOttawa’s regulations and with a view to protecting the service’s image. Attends senior management meetings to take notes and prepare minutes to follow up on decisions. Prepares presentations, brochures, publications and other related documents from handwritten notes to support the chief executive. Prepares requests for approval by the Board of Governors, Senate, AC and other committees and subcommittees.
Operations Coordination: Coordinates the planning and implementation of the senior management office’s operational activities. Ensure that the office operates optimally by developing and implementing procedures, processes and work tools that align with the office’s strategic objectives, orientations and priorities in order to provide senior management with a standardized and high-quality support service.
Schedule and Meeting Management: Manages senior management schedules, schedules and confirms meetings to optimize use of time. Coordinates scheduling of meetings for committees and subcommittees chaired by senior managers. Maintains updated lists of members, and prepares and sends out meeting invitations and agendas. Prepares and distributes any necessary documents and files, and follows up on decisions.
Communication: Develops, implements and maintains effective communication strategies with all faculties/services under the responsibility of the senior management office in order to ensure proper coordination of activities and events. Acts as a resource person for communications with external clients on behalf of the senior management office.
File Management: Establishes and maintains an effective filing system to maintain the confidentiality of records and ensure the availability of complete, accurate records for future reference or audit purposes. Coordinates document archiving. Maintains a reminder system for files requiring follow-up.

What you will bring:

Postsecondary education in administration, office technology or an equivalent combination of education and work experience
Minimum 7 years of demonstrated experience in a similar role
Experience in bilingual administrative writing with excellent grammar skills
Excellent knowledge of computer software
Strong organizational skills, autonomy and judgment
Strong communication skills
Bilingual – English and French (written and spoken)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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More about this job

Responsibilities

The incumbent provides high-level administrative support to senior management, including managing schedules, coordinating meetings, and drafting official correspondence. They are responsible for implementing operational procedures and maintaining accurate, confidential records to support the office's strategic objectives.

Requirements

Candidates must possess postsecondary education in administration or office technology and at least 7 years of relevant experience. Excellent bilingual communication skills in English and French, along with strong organizational and computer proficiency, are required.

Skills

Administrative support
Office management
Bilingual administrative writing
Meeting coordination
Schedule management
Document drafting
Communication strategies
File management
Record keeping
Project coordination
Attention to detail
Organizational skills
Judgment
Autonomy
Computer software proficiency

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Chief of Staff
Office Operations
Strategic Objectives
Correspondence
Meeting Minutes
Board of Governors
Senate
Operational Activities
Communication Strategies
File Management
Archiving
Bilingual
Office Technology
Planning
Initiative
Client Service
Teamwork
University of Ottawa
Higher Education

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