Jobs in Canada

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Added 2 hours ago
LH
Physiotherapy Assistant
Lifemark Health Group
Calgary, AB
- Full-time
As a Physiotherapy Assistant at Lifemark, you are an important member of our clinical team. You are responsible for assisting with client care as directed by a Physiotherapist, and for the…
Added 5 hours ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
…documentation, follows up and collaborates with other uOttawa faculties/services to finalize the payment of invoices and the reimbursement of travel…
Added 5 hours ago
UO
Senior Advisor, Executive Operations
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Added 6 hours ago
EF
Senior Client Service and Planning Associate
Entrust Financial Services
Winnipeg, MB
- Full-time
This is a valued, permanent client service and planning support position. Licensing can broaden your responsibilities as a licensed assistant, with no expectation that you move into an…
Added 6 hours ago
TI
Senior Administrator / Assistant to the CEO
TWMG Inc.
Montreal, QC
- Full-time
…goals. TWMG Inc. is recognized as a leader in the financial services industry and is committed to client-focused service and long-term…
Added 8 hours ago
XF
Office Administrator
Xeed Financial Group
Mississauga, ON
- Full-time
We are seeking a full-time Insurance Brokerage Assistant to support our insurance brokers with day-to-day insurance operations, client servicing, policy documentation, and communication…
Added 9 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 9 hours ago
LM
Dual Lab Patient Technician & Mobile Lab Patient Technician
LifeLabs Medical Laboratory Services
Fort Frances, ON
- Part-time
…Canadians through accessible, accurate, and innovative diagnostic…
Added 10 hours ago
OH
APP Orthopedic Surgical Spine
Olathe Health
Pavilion 1, BC
- Full-time
Advanced practice certification required
Added 10 hours ago
OH
APP HOSPITALIST
Olathe Health
Pavilion 1, BC
- Full-time
Advanced practice certification required
Added 10 hours ago
MA
Counsel
Marsh Agency
Toronto, ON
- Full-time
Please note that this role requires working from the office three days per week
Added 11 hours ago
MP
Pharmacy Data Specialist
MediSystem Pharmacy
Mississauga, ON
- Full-time
Self-motivated with a passion for providing high quality client services and building relationships
Added 12 hours ago
KU
Part-Time Conference Services Assistant & Event Planner (contract)
King's University College
London, ON
- $24 CAD / hour
- Part-time
Part-Time Conference Services Assistant & Event Planner
Added 12 hours ago
UT
Senior Administrative Assistant # 26-28630
US Tech Solutions
Toronto, ON
- $27 to $32 CAD / hour
- Contract
Must have Executive Assistant experience · Must have experience supporting senior executives
Added 12 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 12 hours ago
W
Restructuring and Insolvency Legal Assistant
W3Global
Calgary, AB
- $75,000 to $90,000 CAD / year
- Full-time
Our client is a leading Canadian business law firm providing legal services to domestic and international clients across a wide range of industries. The firm is seeking an experienced Legal…
Added 12 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 12 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Montréal-Ouest, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 12 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 12 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saguenay, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 13 hours ago
PSW Personal Support Worker
Bayshore
Guelph, ON
Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its…
Added 13 hours ago
Lab Patient Technician
LifeLabs
Dryden, ON
…Canadians through accessible, accurate, and innovative diagnostic…
Added 13 hours ago
Dual Lab Patient Technician & Mobile Lab Patient Technician
LifeLabs
Fort Frances, ON
…Canadians through accessible, accurate, and innovative diagnostic…
Added 13 hours ago
K
Partner Administrative Supervisor
KPMG
ON · Toronto, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 13 hours ago
NN
Office Administrator and Executive Assistant
Nurse Next Door
ON · MISSISSAUGA, Ontario
- Full-time
We are seeking a warm, highly organized, and resourceful Office Administrator and Executive Assistant to manage the day-to-day functions of our office and provide direct executive support…

Lead Executive Assistant

Ottawa, ON, Canada
Tabaret Hall, Canada

$76 882,00 - $96 103,00University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. · Full-time

Apply on uottawa.wd3.myworkdayjobs.com About employer

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Job details

Pay: $76 882,00 - $96 103,00University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners.
Job type: Full-time
Apply by: Nov 23, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

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Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Administrative Support

# of Open Positions:

Faculty/Service - Department:

Office of the Vice-President of Advancement

Campus:

Tabaret Hall

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/11/12

Applications must be received BEFORE (YYYY/MM/DD):

2026/11/23

Hours per week:

Salary Grade:

Non-Union Grade NC6 - 35 hrs

Salary Range:

$76 882,00 - $96 103,00University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. Our team is dedicated to advancing the University's mission by securing philanthropic support, engaging with our vibrant alumni community, and building partnerships that drive innovation and excellence. Through strategic initiatives and collaborative efforts, we help shape the future of the University, ensuring that it continues to thrive as a leading institution of higher education and research. Together, we empower our students, faculty and researchers to make a lasting impact on the world.

Position Purpose:
Provides administrative support to the Vice-President, Advancement to ensure smooth office operations. Coordinates the planning and implementation of the senior management office’s activities and projects in order to support the attainment of the office’s strategic objectives while maintaining the highest standard of quality. Performs all duties autonomously and proactively. May be required to organize meetings, coordinate correspondence and communications, manage schedules, arrange travel and prepare documents and reports.

In this role, your responsibilities will include:

Customer Service: Greets, informs and redirects internal and external clients. Receives and screens correspondence and phone calls intended for senior management, determines their relevance and urgency to ensure follow-up, and informs or involves senior staff as necessary.
Administrative Writing: Drafts and revises documents using templates and coordinates the translation of administrative correspondence on behalf of senior management. Creates and maintains templates for outbound official communication from offices of senior management, in compliance with uOttawa’s regulations and with a view to protecting the service’s image. Attends senior management meetings to take notes and prepare minutes to follow up on decisions. Prepares presentations, brochures, publications and other related documents from handwritten notes to support the chief executive. Prepares requests for approval by the Board of Governors, Senate, AC and other committees and subcommittees.
Operations Coordination: Coordinates the planning and implementation of the senior management office’s operational activities. Ensure that the office operates optimally by developing and implementing procedures, processes and work tools that align with the office’s strategic objectives, orientations and priorities in order to provide senior management with a standardized and high-quality support service.
Schedule and Meeting Management: Manages senior management schedules, schedules and confirms meetings to optimize use of time. Coordinates scheduling of meetings for committees and subcommittees chaired by senior managers. Maintains updated lists of members, and prepares and sends out meeting invitations and agendas. Prepares and distributes any necessary documents and files, and follows up on decisions.
Travel Arrangements: Coordinates travel arrangements for senior management. Researches suppliers to obtain estimates and make the necessary reservations in compliance with uOttawa regulations. Assembles the necessary documentation, follows up and collaborates with other uOttawa faculties/services to finalize the payment of invoices and the reimbursement of travel expenses.
Strategic Projects/Initiatives: Supports senior management in planning and implementing priority, strategic and highly confidential projects. Leads the planning and implementation of high-level administrative activities and special projects for matters under the responsibility of senior management, such as conducting comprehensive analyses, drafting official documents, memorandum and reports, and preparing presentations.
Communication: Develops, implements and maintains effective communication strategies with all faculties/services under the responsibility of the senior management office in order to ensure proper coordination of activities and events. Acts as a resource person for communications with external clients on behalf of the senior management office.
File Management: Establishes and maintains an effective filing system to maintain the confidentiality of records and ensure the availability of complete, accurate records for future reference or audit purposes. Coordinates document archiving. Maintains a reminder system for files requiring follow-up.
Reporting: Performs analysis and research, and compiles data, statistics and other information to produce reports to support discussions, decision making, special projects and management activities.
Documentation: Drafts and updates documents for internal use on procedures, processes and systems related to the incumbent’s responsibilities.

What you will bring:

Postsecondary education in administration, office technology or an equivalent combination of education and work experience
Minimum seven years of demonstrated experience in a similar role
Bilingual – English and French (written and spoken)
Experience in bilingual administrative writing with excellent grammar skills
Excellent knowledge of computer software
Strong organizational skills, autonomy and judgment
Strong communication skills

*This position may be subject to a telework agreement.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Apply on uottawa.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

Provides comprehensive administrative support to the Vice-President of Advancement to ensure efficient office operations and strategic project implementation. Manages schedules, coordinates meetings, drafts official correspondence, and performs data analysis to support senior management decision-making.

Requirements

Requires postsecondary education in administration or office technology and a minimum of seven years of experience in a similar role. Candidates must be bilingual in English and French with excellent administrative writing and organizational skills.

Skills

Administrative support
Office management
Schedule management
Travel coordination
Document drafting
Meeting minutes
Strategic project support
Communication strategies
File management
Data analysis
Bilingual writing
Computer software proficiency
Organizational skills
Autonomy
Judgment
Customer service

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Assistant
Office Operations
Strategic Planning
Project Management
Bilingual
Correspondence
Meeting Coordination
Travel Arrangements
Data Analysis
Reporting
File Management
Stakeholder Engagement
Philanthropy
University Advancement
Board of Governors
Senate
Telework
Hybrid Work
Professional Communication
Documentation
Office Technology
Research
Confidentiality
Scheduling
Templates
Translation
Operations Coordination
Client Service
Teamwork

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Jobs in Canada