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Added 10 mins ago
DC
Senior Project Manager – Transportation/Traffic Engineering & Roadway Safety
Dillon Consulting Limited
Fredericton, NB · Saint John, NB · Moncton, NB · Halifax, NS
- Full-time
Lead and manage multidisciplinary project teams in the delivery of complex traffic engineering, road safety, and transportation operations projects.
Added 10 mins ago
Software Development Manager, WW Prime - Member Growth - Onboarding
Amazon
Vancouver, BC
…on integrating machine learning in these scenarios and will lead the effort to get to a no-human-touch model for customer optimized messaging. You will enhance message-targeting efficiency…
Added 10 mins ago
M
Operations Engineer II
Miru
Vancouver, BC
- $84,000 to $100,000 CAD / year
- Full-time
Join our dynamic team as a Operations Engineer II, supporting our growing Pilot Production Facilities. In this hands-on role, you'll work closely with cross-functional teams - design,…
Added 10 mins ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 10 mins ago
IE
Sr. Manager, Tax Audit & Risk
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- Full-time
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Added 25 mins ago
BR
Project Manager
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Prince George, BC · Vancouver, BC · CAN - Field - BC
- Full-time
JOB SUMMARY: A Project Manager is responsible for overseeing and leading projects from inception to completion, ensuring that objectives are met on time, within budget, and to the required…
Added 25 mins ago
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Project Manager
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AB · Calgary, AB · CAN - Field - AB
- Full-time
JOB SUMMARY: A Project Manager is responsible for overseeing and leading projects from inception to completion, ensuring that objectives are met on time, within budget, and to the required…
Added 25 mins ago
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- $74,941 to $95,549 CAD / year
…management guidance, and regulatory compliance leadership across operations. You’ll collaborate with multidisciplinary teams and external accreditation bodies to ensure laboratory…
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Support Analyst (Sales Module)
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Calgary, AB
Must have Valid Driver’s license
Added 25 mins ago
Support Analyst (Sales Module)
PBS Systems
Calgary, AB
Must have Valid Driver’s license
Added 25 mins ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Provides administrative support to the Vice-President, Advancement to ensure smooth office operations. Coordinates the planning and implementation of the senior management office’s…
Added 25 mins ago
CT
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Vancouver, BC
- Full-time
…technically grounded Senior Director, Manufacturing & Supply Chain to lead our external semiconductor operations, board-level manufacturing, global sourcing, and end-to-end supply…
Added 25 mins ago
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- Full-time
…facility managers, and engineering consultants in target verticals Lead early-stage project engagement - influencing design specifications and positioning Plan Group as the preferred…
Added 25 mins ago
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- $150,000 to $180,000 CAD / year
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Lead and mentor project teams, ensuring accountability and successful project delivery
Added 25 mins ago
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
Proactively identify and approach decision-makers, including HR Directors, Health & Safety Managers, College Deans, Operations Leads, and Non-Profit Executive Directors.
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Added 25 mins ago
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…engineering solutions for process plants, mining and metals operations, energy facilities, laboratories, industrial buildings, control rooms, substations and other critical infrastructure…
Added 40 mins ago
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· Monitor project daily tasks to ensure timely delivery of product to the customer.
Added 40 mins ago
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Added 40 mins ago
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Added 41 mins ago
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Lead Executive Assistant

Ottawa, ON, Canada
Tabaret Hall, Canada

$76 882,00 - $96 103,00University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. · Full-time

Apply on uottawa.wd3.myworkdayjobs.com About employer

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Job details

Pay: $76 882,00 - $96 103,00University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners.
Job type: Full-time
Apply by: Nov 23, 2026
Posting language: English
Posted: Nov 12, 2026

Original job description

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Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

Job Family:

Administrative Support

# of Open Positions:

Faculty/Service - Department:

Office of Advancement - Advancement Services

Campus:

Tabaret Hall

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/11/12

Applications must be received BEFORE (YYYY/MM/DD):

2026/11/23

Hours per week:

Salary Grade:

Non-Union Grade NC6 - 35 hrs

Salary Range:

$76 882,00 - $96 103,00University Advancement plays a pivotal role in fostering meaningful connections between the University and its alumni, donors, and partners. Our team is dedicated to advancing the University's mission by securing philanthropic support, engaging with our vibrant alumni community, and building partnerships that drive innovation and excellence. Through strategic initiatives and collaborative efforts, we help shape the future of the University, ensuring that it continues to thrive as a leading institution of higher education and research. Together, we empower our students, faculty and researchers to make a lasting impact on the world.

Position Purpose:
Provides administrative support to the Vice-President, Advancement to ensure smooth office operations. Coordinates the planning and implementation of the senior management office’s activities and projects in order to support the attainment of the office’s strategic objectives while maintaining the highest standard of quality. Performs all duties autonomously and proactively. May be required to organize meetings, coordinate correspondence and communications, manage schedules, arrange travel and prepare documents and reports.

In this role, your responsibilities will include:

Customer Service: Greets, informs and redirects internal and external clients. Receives and screens correspondence and phone calls intended for senior management, determines their relevance and urgency to ensure follow-up, and informs or involves senior staff as necessary.
Administrative Writing: Drafts and revises documents using templates and coordinates the translation of administrative correspondence on behalf of senior management. Creates and maintains templates for outbound official communication from offices of senior management, in compliance with uOttawa’s regulations and with a view to protecting the service’s image. Attends senior management meetings to take notes and prepare minutes to follow up on decisions. Prepares presentations, brochures, publications and other related documents from handwritten notes to support the chief executive. Prepares requests for approval by the Board of Governors, Senate, AC and other committees and subcommittees.
Operations Coordination: Coordinates the planning and implementation of the senior management office’s operational activities. Ensure that the office operates optimally by developing and implementing procedures, processes and work tools that align with the office’s strategic objectives, orientations and priorities in order to provide senior management with a standardized and high-quality support service.
Schedule and Meeting Management: Manages senior management schedules, schedules and confirms meetings to optimize use of time. Coordinates scheduling of meetings for committees and subcommittees chaired by senior managers. Maintains updated lists of members, and prepares and sends out meeting invitations and agendas. Prepares and distributes any necessary documents and files, and follows up on decisions.
Travel Arrangements: Coordinates travel arrangements for senior management. Researches suppliers to obtain estimates and make the necessary reservations in compliance with uOttawa regulations. Assembles the necessary documentation, follows up and collaborates with other uOttawa faculties/services to finalize the payment of invoices and the reimbursement of travel expenses.
Strategic Projects/Initiatives: Supports senior management in planning and implementing priority, strategic and highly confidential projects. Leads the planning and implementation of high-level administrative activities and special projects for matters under the responsibility of senior management, such as conducting comprehensive analyses, drafting official documents, memorandum and reports, and preparing presentations.
Communication: Develops, implements and maintains effective communication strategies with all faculties/services under the responsibility of the senior management office in order to ensure proper coordination of activities and events. Acts as a resource person for communications with external clients on behalf of the senior management office.
File Management: Establishes and maintains an effective filing system to maintain the confidentiality of records and ensure the availability of complete, accurate records for future reference or audit purposes. Coordinates document archiving. Maintains a reminder system for files requiring follow-up.
Reporting: Performs analysis and research, and compiles data, statistics and other information to produce reports to support discussions, decision making, special projects and management activities.
Documentation: Drafts and updates documents for internal use on procedures, processes and systems related to the incumbent’s responsibilities.

What you will bring:

Postsecondary education in administration, office technology or an equivalent combination of education and work experience
Minimum seven years of demonstrated experience in a similar role
Bilingual – English and French (written and spoken)
Experience in bilingual administrative writing with excellent grammar skills
Excellent knowledge of computer software
Strong organizational skills, autonomy and judgment
Strong communication skills

*This position may be subject to a telework agreement.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Apply on uottawa.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

Provides high-level administrative support to the Vice-President of Advancement to ensure efficient office operations and strategic project implementation. Manages complex schedules, coordinates communications, and prepares official documentation while maintaining confidentiality and quality standards.

Requirements

Requires postsecondary education in administration or office technology and a minimum of seven years of relevant experience. Candidates must be bilingual in English and French with excellent writing and organizational skills.

Skills

Administrative support
Office management
Strategic planning
Project coordination
Bilingual communication
Document drafting
Meeting coordination
Travel arrangements
Data analysis
File management
Customer service
Time management
Organizational skills
Judgment
Autonomy
Computer software proficiency

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Office Management
Strategic Objectives
Project Management
Bilingual
Correspondence
Meeting Minutes
Travel Coordination
Data Analysis
File Management
Customer Service
Higher Education
Philanthropy
Board of Governors
Senate
Telework
Hybrid
Documentation
Reporting
Communication Strategies
Office Technology
Scheduling
Confidentiality
Audit
Research
Statistics
Procedures
Processes
Work Tools

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