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Added 1 hour ago
Human Rights Officer 1(A)-(B)-2(A)-(B)-3 (HRO - Intake) (Designated)
The Government of Nova Scotia
Halifax, NS
Reporting to the Manager, Dispute Resolution, and with functional leadership from the Senior Human Rights Officer, the HRO carries out the impartial review and resolution of inquiries…
Added 1 hour ago
C
Relationship Manager II
Computershare
Vancouver, BC
- Full-time
…from risk. The incumbent will also provide a high level of service to corporate clients, their legal counsel and investors and, when directed by the CTO, execute documents committing…
Added 2 hours ago
PO
Nongsa Project, Batam
PT ODG Indonesia
Clarington, ON
- Volunteer
PT. ODG Indonesia (O’Donnel Griffin) is one of Asia’s leading multi-trade electrical, mechanical, and fire service contractors. Traces its roots back to O’Donnell Griffin (over 100 years of…
Added 3 hours ago
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Senior Business Development Manager
ME Law - Business Litigation Lawyers
Toronto, ON
- Full-time
…services. The successful candidate may build toward Chief Revenue Officer responsibility or remain a high-performing institutional business developer. Both are valued career…
Added 4 hours ago
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Licensing Officer
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Whitehorse, YT
- Full-time
The Executive Council Office is looking for an individual to support the Yukon Water Board. By way of the Waters Act, the Yukon Water Board regulates the use of water and deposit of waste…
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Branch Manager Advisor
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Mannville, AB
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Program Director - Client Experience and Concerns
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Director - Social Work
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AB · Greater Edmonton Metropolitan Area
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Director - Social Work
Alberta Health Services
Calgary, AB
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Program Director - Quality
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Calgary, AB · Greater Calgary Metropolitan Area
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Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
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Reporting to the Senior Operating Officer, Provincial Palliative and End of Life Care Program, the Director, Clinical Delivery & Operations (Palliative and End of Life Care, Calgary…
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Added 7 hours ago
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Manager, Finance, Performance & Analytics
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Provide financial and analytical support for business cases, funding submissions, service reviews, and strategic initiatives.
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Security Guard - Bilingual - Customer Service Representative - Casual
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SENIOR HUMAN RESOURCES ASSISTANT
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Join us as a Financial Partner and be the trusted guide for our members’ financial journeys. You’ll deliver exceptional service, offer smart solutions, and build lasting relationships, all…
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Store Associate
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Store Associate
The Salvation Army in Canada
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Added 8 hours ago
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Security Officer
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Eligible for and maintains licensure to practice as a Security Officer (Guard) in the province of Manitoba
Added 8 hours ago
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Legal Counsel
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Closed listing

University of Ottawa

Program Officer

Ottawa, ON, Canada
Tabaret Hall, Canada

$62,027.00 - $78,349.00About Student Affairs: · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $62,027.00 - $78,349.00About Student Affairs:
Job type: Full-time
Closing date: Oct 12, 2026
Experience: Minimum of 3 years’ relevant experience in administrative coordination
Posting language: English
Posted: Oct 1, 2026

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Original job description

Archived listing. The details below describe a past opening.

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Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

Job Family:

Administrative Support

# of Open Positions:

Faculty/Service - Department:

Student Affairs, Outreach Office

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/10/01

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/01

Hours per week:

Salary Grade:

SSUO Grade 07

Salary Range:

$62,027.00 - $78,349.00About Student Affairs:

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events, we provide extensive recreation program opportunities and varsity sports activities, we run an innovative career development and experiential learning program and much more!

 There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

Position purpose:
Responsible for executing logistical activities related to the delivery of programs within a faculty, service or research environment, including but not limited to courses, workshops, training and events, while ensuring smooth and efficient operations and an exceptional client experience. Coordinates elements of physical and material resources, including arrangements with third-party providers and other uOttawa services. Performs routine financial transactions, routine communications and other administrative support functions related to program delivery. May be required to execute logistical activities for special projects within the scope of the overall program.

In this role, your responsibilities will include:

Program Operations: Performs a variety of operational functions related to ongoing program delivery in the context of a service, academic sector, or in a research environment. Performs routine administrative and financial functions. Executes all operational activities around program delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of program execution and implements creative solutions to ensure operational continuity. Maintains accurate records for key historical data and program metrics.
Client Service and Communications: Acts as communication liaison between program management, clients, contributors, experts and other stakeholders in order to ensure the effective sharing of critical information related to the program components under his or her area of responsibility. Ensures that accurate and clear information related to the program, deadlines, and requirements is consistently available and updated. Addresses client feedback, escalates more complex areas of concern to program management, with the goal of favouring service excellence.
Activity and Event Registration: Handles registration related to ongoing participation in program offerings. Plans and executes efficient participant registration and all related follow-up for special events. Handles other routine activities in support of the smooth execution of program events within the scope of the program.
Resource Coordination: Administers accurate inventories of resources required for program delivery. Contributes to the overall planning for all program offerings by projecting resource requirements for program cycles, including material and space requirements.
Reporting: Provides a variety of reports to management in support of program planning and continuous improvement initiatives.

What you will bring:

Post-secondary education in administration, or an acceptable combination of education and experience
Minimum of 3 years’ relevant experience in administrative coordination
Bilingualism – French and English (spoken and written)
Demonstrated experience in client service
Experience working in a postsecondary institution or other complex organization is an asset
Skills in the use all Microsoft Office software
Skills in the use of web content management applications is an asset
Strong organizational abilities and consistent attention to detail in a fast-paced environment
Ability to produce high quality work in an environment with multiple strict deadlines
Strong interpersonal and communication skills
Demonstrated success working in a team setting
Ability to occasionally work outside of normal office hours
Ability to occasionally travel outside of the region

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

About employer

More about this job

Responsibilities

The Program Officer is responsible for executing logistical activities for programs, workshops, and events while ensuring efficient operations. They also act as a communication liaison between stakeholders and perform routine administrative and financial functions.

Requirements

Candidates must have post-secondary education in administration and at least 3 years of relevant experience in administrative coordination. Bilingualism in French and English is required, along with strong organizational and client service skills.

Skills

Administrative coordination
Client service
Logistics management
Financial transactions
Record keeping
Communication liaison
Event registration
Resource coordination
Reporting
Microsoft Office
Web content management
Organizational skills
Attention to detail
Teamwork
Problem solving

Visa sponsorship

Not detected in the job text

Keywords

Program Officer
Administrative Support
Student Affairs
Logistics
Financial Transactions
Client Service
Event Planning
Registration
Resource Coordination
Reporting
Microsoft Office
Web Content Management
Bilingual
Postsecondary Institution
Operations
Stakeholder Management
Project Coordination

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