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Added 4 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…care spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 4 hours ago
FH
Occupational Therapist - Langley Long Term Care
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $45.15 to $56.17 CAD / hour
- Part-time
Reporting clinically to the Professional Practice Chief / Clinical Practice Leader, Occupational Therapy, and administratively to the Manager, Clinical Operations, this position provides…
Added 4 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
…care spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 4 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
…care spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 4 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…care spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 5 hours ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 5 hours ago
R|
ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…Angela Genge at McGill University, is Canada’s first national clinical trial network dedicated to phase 1 trials in ALS. This patient-focused initiative establishes a coordinated, Phase…
Added 9 hours ago
CR
Pharmacy Manager / Licensee - Community Pharmacy Pharmacy Manager / Licensee - Community Pharmacy
Castleridge Rx Pharmacy
Calgary, AB
- Full-time
…Centre, is seeking a dependable, patient-focused Pharmacist Manager to lead our pharmacy team and oversee daily…
Added 10 hours ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…the new Sectra regional shared PACS system and the Integrated Manager will play an integral role in supporting the ongoing implementation, optimization, and governance of the EPIC system…
Added 10 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…allocation, and provides vital support to facilitate seamless program operations. Acting as a liaison among clinicians, hospital departments and external partners, the coordinator…
Added 13 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…allocation, and provides vital support to facilitate seamless program operations. Acting as a liaison among clinicians, hospital departments and external partners, the coordinator…
Added 16 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
…care spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 16 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
…care spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 16 hours ago
AM
Pharmacy Manager
Apple-Hills Medical Pharmacy
Toronto, ON
- Full-time
Liberty Market Pharmacy is seeking an experienced, motivated and patient-focused Pharmacist Manager to lead our pharmacy team and oversee the daily operations of our community pharmacy.
Added 16 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…care spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 16 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…care spaces, advanced diagnostic technology, and innovative clinical services designed to meet the evolving needs of our growing…
Added 17 hours ago
R|
ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…Angela Genge at McGill University, is Canada’s first national clinical trial network dedicated to phase 1 trials in ALS. This patient-focused initiative establishes a coordinated, Phase…
Added 17 hours ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 22 hours ago
CH
Nurse Practitioner
Covenant Health Canada
Bonnyville, AB
- Part-time
Reporting to the Senior Director, Operations or Program Manager, the Nurse Practitioner (NP) is employed in a variety of settings across the continuum of care including acute care and…
Added 22 hours ago
CH
Nurse Practitioner
Covenant Health Canada
Bonnyville, AB
- Full-time
Reporting to the Senior Director, Operations or Program Manager, the Nurse Practitioner (NP) is employed in a variety of settings across the continuum of care including acute care and…
Added 22 hours ago
CH
Consultant
Covenant Health Canada
AB · Edmonton, AB
- Part-time
…preferred. Willingness to adapt work schedules as needed to support clinical operations and patient needs. Working knowledge of email, Connect Care, Microsoft Office, are considered…
Added 22 hours ago
CH
Operations Portfolio Manager
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Vice President of the Mental Health and Addiction portfolio, the Corporate Services Manager, Mental Health and Addictions provides strategic, analytical and executive-level…
Added 23 hours ago
BH
Senior Manager, Pharmacy Operations
Bayshore HealthCare
Markham, ON
- Full-time
Reporting to the Director of Pharmacy Operations, the Senior Manager, Pharmacy Operations will serve as the on-site Designated Manager under the Ontario College of Pharmacists (OCP). This…
Added 23 hours ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…the new Sectra regional shared PACS system and the Integrated Manager will play an integral role in supporting the ongoing implementation, optimization, and governance of the EPIC system…
Added 23 hours ago
S
Speech Language Pathologist, Neuromotor - BC Children’s Hospital & Sunny Hill Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
…demonstrated by participating in activities such as evaluating clinical treatment practices, guidelines and protocols and promoting excellence in practice and treatment team in partnership…

University of Ottawa

Specialist, Academic Program Management

Ottawa, ON, Canada
Roger Guindon Hall, Canada

$76,104.00 - $96,135.00About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. · Full-time

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Job details

Pay: $76,104.00 - $96,135.00About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada.
Job type: Full-time
Apply by: Nov 16, 2026
Experience: Minimum 5 years of demonstrated experience in a similar role.
Posting language: English
Posted: Nov 5, 2026

Original job description

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Posting Reason:

Replacement of a temporary position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

Job Family:

Academic Program Management

# of Open Positions:

Faculty/Service - Department:

SEPH Operations

Campus:

Roger Guindon Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/11/05

Applications must be received BEFORE (YYYY/MM/DD):

2026/11/16

Hours per week:

Salary Grade:

SSUO Grade 09

Salary Range:

$76,104.00 - $96,135.00About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose :
Supports the educational dossier for Basic Sciences. Advises, guides and supports Program Directors and faculty members. Work in collaboration with Chairs, Program Directors, Course Coordinators, Program Leads and faculty members to support the development and implementation of new initiatives. Provides coverage in and support to multiple programs in order to ensure operational continuity.

Specific Accountabilities :

Guides and supports Program Directors in order to ensure the efficient administration of assigned programs. This includes but is not limited to tracking teaching coverage for graduate and undergraduate programs, providing reports with course coverage details and student enrollment numbers. Manages various clinical schedules related to teaching coverage and rotations in all concentrations within the Clinical and Translational Medicine concentrations. Schedules and attends meetings with interested parties in order to discuss program needs and potential challenges. Gathers data, provides reports to Chairs, Directors, supervisor and manager as required. Supports the Program Directors with any administrative duties as required. Works closely with the Graduate Studies office at the Faculty of Medicine in order to provide optimal support for the programs and foster a strong working relationship with our educational partners.
Oversees the enrollment process for courses under the incumbent’s responsibility. This includes providing front-line service and information for current and potential students. Responsible for the scheduling of all ANP, CMM, PHA and PHS undergraduate courses and exams. Updates course and exam schedules in uoCampus. Manage requests for the Director of Undergraduate Education for (CMM) such as course equivalencies and prerequisite waivers. Enters information in uoCampus related but not limited to faculty appointments and supervisory privileges. Provide support to program directors and faculty members with Brightspace, uoCampus and LMS. Guides faculty members with Simple Syllabus in order to create course syllabi. Creates and maintains a syllabi catalogue for various departments. Provides recommendations and information to departmental chairs, school directors, program directors and faculty members as required. When courses reach capacity, recommends adding sections to courses in order to reduce waiting lists. Once approved, takes care of all the logistics such as scheduling the course and negotiate space. This also includes onboard the professor by going over course expectations providing support with Brightspace, providing information regarding books used in the course and assisting with the preparation of slide decks.
Negotiates & secures rooms for all sections of ANP, CMM, PHA & PHS undergraduate courses and seminar program, provide additional space for midterm and final exams. Collaborate with Health Sciences and other faculties to ensure that the rooms reserved will meet their enrollment needs. Handles all course evaluations and projected enrollments by communicating with the registrar’s office for the purpose of ensuring that applicable programs meet their respective requirements and targets in terms of student population.
Prepares the necessary information for job postings for part-time teaching, relays information to the Faculty of Medicine Payroll Office for compensation claims ensuring compliance with appropriate policies, practices and collective agreements. Hires TA’s, and correctors for courses under the incumbent’s responsibility. Schedules deferred and supplemental exams. Hires proctors for regular and deferred exams. Manages student accommodation (formerly SASS) exam requests and document uploads. Prepares exams which includes formatting, printing and distribution. Get scantron sheets and booklets ready for exams. Responsible for uploading grades for ANP, CMM, PHA and PHS undergraduate courses. Handles tasks related to course evaluations.
Responsible for all seminar programs. This includes managing the budgets, all logistics involved in planning the seminars and tracking student attendance to ensure they meet their program requirements. Organizes and sits on seminar committees in order to discuss various aspects such as future speakers, possible seminar topics, logistics, provides financial updates in relation to the budget, and reviews student attendance.
Plans and coordinates Research Days, Orientation and other events. Processes reimbursements for student travel. Provides data and support for Supervisor, and Managers as required. Schedules and attends several graduate program committee meetings, distribute agendas, takes, and distributes minutes, prepares related materials; follows up on action items as required.
Works in collaboration with other Intermediate Specialists, Academic Program Management, in order to design and implement new or modify existing work methods for the purpose of maximizing productivity and effectiveness. Participates in discussions and brainstorming sessions to share best practices, discuss priorities, potential challenges, propose initiatives and discuss potential harmonization of certain processes as appropriate. Creates and maintains resources such as documents, checklists and tracking sheets for internal use in the collection of data and metrics for spending, academic information, and teaching workloads. Coordinates access cards, keys, desk space and lockers for registered students.
Responsible for gathering academic data in preparation for cyclical reviews and accreditation. This includes participating in meetings and maintaining folders with various tracking sheets. Communicate with multiple programs and departments/schools in order to cross reference information to ensure we have accurate records. Actively participate during accreditation and cyclical review visits.

Knowledge, Experience and Skills:

Essential Qualifications :

University degree in a related discipline or an equivalent combination education and/or work experience
Thorough knowledge of postsecondary programs, academic regulations and university services, or equivalent experience
Minimum 5 years of demonstrated experience in a similar role.

Other Qualifications :

Experience in interpreting, explaining, and applying policies and regulations
A demonstrated commitment to client service, strong interpersonal skills
Excellent organizational, time management skills, strong ability to multi-task and prioritize responsibilities.
Strong ability to function effectively in a fast paced, evolving environment and adjust priorities accordingly.
Excellent negotiating and problem-solving skills, attention to detail.
Ability to work under pressure to meet firm deadlines.
Strong analytical skills to compile and analyze information and data for program planning.
Absolute discretion in the handling of academic records.
Ability to work in a team environment, have the flexibility and ability to take on occasional additional duties as necessary.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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More about this job

Responsibilities

The Specialist supports the educational dossier for Basic Sciences by advising faculty and managing program administration, including course scheduling and student enrollment. They also coordinate seminar programs, manage budgets, and provide data support for accreditation and cyclical reviews.

Requirements

Candidates must possess a university degree in a related discipline and a minimum of 5 years of experience in a similar role. Strong knowledge of postsecondary academic regulations and proficiency in university administrative systems are essential.

Skills

Academic administration
Program management
Data analysis
Scheduling
Student support
Policy interpretation
Interpersonal skills
Time management
Problem-solving
Budget management
Accreditation support
LMS management
Communication
Organizational skills
Reporting

Visa sponsorship

Not detected in the job text

Keywords

Academic Program Management
uoCampus
Brightspace
Simple Syllabus
Higher Education
Administrative Support
Course Scheduling
Accreditation
Data Metrics
Budgeting
Student Enrollment
Clinical Rotations
Policy Compliance
Academic Records
Event Coordination
Teaching Coverage
Graduate Studies
Undergraduate Education
Reporting
Logistics

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