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Added 1 day ago
TU
Department Operations and Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
The Dean of the Faculty is the primary administrator. The Dean s Office includes several Associate Deans and various staff members. The Irving K. Barber Faculty of Science (FoS) is divided…
Added 1 day ago
UO
Department Operations and Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Charles E. Fipke Centre for Innovative Research (FIP)
- $4,981 to $5,713 CAD / month
- Full-time
The Dean of the Faculty is the primary administrator. The Dean s Office includes several Associate Deans and various staff members. The Irving K. Barber Faculty of Science (FoS) is divided…
Added 2 days ago
IH
Health Records File Clerk
Interior Health Authority
Vernon, BC
- Full-time
Performs health record duties related to admissions and discharge of patients such as retrieval and delivery of records, signing in and out of records, sorting and distributing medical…
Added 2 days ago
NS
2627-213 - Records Administrator (CS4) - Central Office
Nova Scotia Community College - NSCC
Halifax, NS
- Temporary
As a member of the Records Management team within Admissions Services, the Records Administrator plays a key role in supporting the admissions process and ensuring a positive applicant…
Added 2 days ago
PC
Client Accounting Administrator
People Corporation
Winnipeg, MB · MB - Coughlin Kenaston - Wpg
- Full-time
The Client Accounting Administrator provides accounting and administrative services to Single and Multiple Employer Plans. This includes answering telephone inquiries and corresponding with…
Added 3 days ago
Sentence Administrator
The Government of Nova Scotia
NS · BURNSIDE, NS
As the Sentence Administrator, you will report to the Manager of Sentence Administration and are responsible for documentation of all admissions, releases, court appearances, transfers to…
Added 4 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Surrey, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 4 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Surrey, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 4 days ago
Housing Assistant
University of Toronto
Toronto, ON
The Housing Assistant communicates with various departments and service providers on campus, such as Admissions & Eligibility, Campus Safety, Facilities & Services and Spaces & Experiences.…
Added 5 days ago
CU
Manager, International Student Recruitment & Partnerships
Capilano University
North Vancouver, BC
- Full-time
Added 5 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Langford, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 5 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Langford, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 9 days ago
Sentence Administrator (Relief)
The Government of Nova Scotia
NS · BURNSIDE, NS
As the Sentence Administrator, you will report to the Manager of Sentence Administration and are responsible for documentation of all admissions, releases, court appearances, transfers to…
Added 9 days ago
TU
Senior Program Assistant
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Reports to the Administrator, School of Community and Regional Planning. Works closely with Program Chairs, graduate advisors, admissions committees, faculty, instructors, students and…
Added 9 days ago
UO
Senior Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Frederic Lasserre Building (LASR)
- $5,027 to $5,413 CAD / month
- Full-time
Reports to the Administrator, School of Community and Regional Planning. Works closely with Program Chairs, graduate advisors, admissions committees, faculty, instructors, students and…
Added 9 days ago
TU
Engineering Programs Administrator
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…academic areas, with key responsibilities in graduate student admissions, annual reports, tracking and record-keeping, and support of business…
Added 9 days ago
UO
Engineering Programs Administrator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $4,981 to $5,713 CAD / month
- Full-time
…academic areas, with key responsibilities in graduate student admissions, annual reports, tracking and record-keeping, and support of business…
Added 11 days ago
I
Case Manager - Long Term Care
Intercare
Calgary, AB
- Full-time
Participates in resident admissions and care conferences;
Added 13 days ago
CO
Admissions Specialist
CPA Ontario
Canada
- Full-time
CPA Ontario is currently in search of an Admissions Specialist to support complex and escalated international admissions files within the Registrar’s Office. In this role, you’ll serve as…
Added 14 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Nanaimo, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 14 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Nanaimo, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 16 days ago
MU
Student Affairs Administrator
McGill University
Montreal, QC · Duff Medical Bldg.
- Full-time
Under the guidance of the Graduate Program Director, the Student Affairs Administrator will be responsible for student admissions, enrolment services, and helping with communications and…
Added 19 days ago
O
Supervisor, Supportive Living Services- MNU-26-17
Ongwanada
Kingston, ON
- Internship
Supporting admissions, transitions, and communication with families and stakeholders
Added 19 days ago
HS
Student Success Officer/Guidance Counsellor
Hillfield Strathallan College
Hamilton, ON
- Contract
Work closely with Admissions and Guidance Counsellors to arrange face-to-face or Google Meet appointments for incoming students to complete course selections.
Added 22 days ago
LC
Strategic Analytics Coordinator
Langara College
Canada
- Full-time
…knowledge of one or more student-related functional areas such as Admissions, Records, Registration, Curriculum, or Advising. Experience with requirements analysis, data analysis, testing,…

Closed listing

University of Ottawa

Supervisor, Academic Administration

Ottawa, ON, Canada
Simard Hall, Canada

$95,594.00 - $120,750.00 · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $95,594.00 - $120,750.00
Job type: Full-time
Closing date: Sep 21, 2026
Posting language: English
Posted: Sep 10, 2026

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Original job description

Archived listing. The details below describe a past opening.

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Posting Reason:

Replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Academic Administration

# of Open Positions:

Faculty/Service - Department:

Services aux étudiants

Campus:

Simard Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/09/10

Applications must be received BEFORE (YYYY/MM/DD):

2026/09/21

Hours per week:

Salary Grade:

SSUO Grade 11

Salary Range:

$95,594.00 - $120,750.00

Position Purpose:

Reporting to the Manager, Undergraduate Studies Administration, plans, organizes, monitors and evaluates the Graduate Studies Office academic and administrative processes in order to offer front-line services, provide information and manage files related to all aspects of graduate studies from recruitment to graduation, including admission, thesis evaluations and scheduling. Develop and implement work methods to improve staff performance and the quality of services provided.

In this role, your responsibilities will include:

Evaluate the operational impact of changes to administrative procedures, academic regulations and academic programs on the Graduate Studies Office and academic units. Provide recommendations on changes needed to improve the quality and effectiveness of academic services to the academic administrator.
Oversee academic processes, from recruitment to graduation, in order to meet and maintain Faculty objectives related to admission, student retention and time to graduation while targeting high-quality candidates. Ensure the integrity of academic processes.
Manage the Faculty’s operational processes related to academic progress, such evaluation of master’s and PhD theses, course and exam schedules, registration, course evaluations, graduation and assessment of academic performance (progress reports).
Approve special requests governed by academic regulations or involving situations ranging from admission to graduation (deferred marks, program changes, changes to student status, late registration, etc.). Forward all complex cases involving exceptions to the administrator or vice-dean.

What you will bring:

Knowledge of management principles normally acquired through university education, or equivalent experience
Knowledge of graduate programs and Faculty and University regulations
Experience managing academic operations (registration, admissions, scholarships, etc.)
Experience analyzing academic records, interpreting and applying regulations and procedures and developing and implementing administrative policies and procedures
Experience in human resource management
Experience in project management
Practical experience with the types of computer systems used at the University (uoCampus, Xtender, Calculator, Talisma, or similar systems) and applications such as Windows, word processing software, spreadsheets, databases, email and the Internet
Customer service experience, specifically in the context of academic advising
Interpersonal communication and problem-solving skills
Strong organizational skills; ability to work under pressure, in a team and meet firm deadlines
Experience in complex administrative writing in both official languages Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

About employer

More about this job

Responsibilities

The supervisor plans, organizes, and evaluates academic and administrative processes for the Graduate Studies Office to support students from recruitment to graduation. They also develop work methods to improve staff performance and ensure the integrity of academic regulations and programs.

Requirements

Candidates must possess knowledge of management principles, typically acquired through a university degree, along with experience in managing academic operations and human resources. Proficiency in both English and French is required, as well as strong organizational and problem-solving skills.

Skills

Academic administration
Management principles
Human resource management
Project management
Academic advising
Data analysis
Policy development
Interpersonal communication
Problem-solving
Organizational skills
Administrative writing
Bilingualism
Student services
Regulatory compliance
Computer systems management

Visa sponsorship

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Keywords

Academic Administration
Graduate Studies
Management
Human Resources
Project Management
uoCampus
Xtender
Talisma
Academic Regulations
Student Retention
Thesis Evaluation
Administrative Procedures
Bilingualism
Customer Service
Academic Advising
Policy Implementation
Operational Management
Data Analysis
Scheduling
Registration

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